Combined Notice for online Health Sharing subscription services for a period of one year to include set-up, and initial training.

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General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

VA261-17-Q-0516

Posted Date:

23 May 2017

Original Response Date/Time:

25 May 2017 / 4:00PM PDT

Current Response Date:

25 May 2017 / 4:00PM PDT

Product or Service Code:

D325

Set Aside:

None

NAICS Code:

519130

Contracting Office Address

VA Southern Nevada Healthcare System

6900 N. Pecos Road, Building 6

North Las Vegas, NV 89086

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, and Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.



This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, dated 01-19-2017.



The associated North American Industrial Classification System (NAICS) code for this procurement is 519130, with a small business size standard of 1000 Employees.



The Department of Veteran Affairs Pacific Islands Health Care Services (VAHCS) Honolulu is seeking to purchase online Health Information subscription services within the state of Hawaii to include initial start-up and training.



All interested companies shall provide quotations for the following:



Supplies



Line Item

Description

Quantity

Unit Price

Total Price

0001

Non-recurring one time first year for implementation and initial training of 27 Health Care Providers (HCP) to include staff in accordance with the Statement of Work (SOW) referenced herein.

27 EA





0002

Initial Customized training in accordance with the SOW.

1.5 HRs





0003

Annual online subscription services for 27 HCP in accordance with the SOW.

1 GP







Services

Statement of Work (SOW)

Health Information Exchange Services

Contract



1.0 Organization to be supported:

Veterans Affairs Pacific Islands Health Care System (VAPIHCS)

459 Patterson Road

Honolulu, HI 96819



Background



VAPIHCS serves an estimated 50,000 veterans throughout Hawaii and the Pacific Islands. All veterans receive some form of their health care at non-VA facilities and non-VA providers. In order to effectively treat patients, it is important to be able to exchange health care information with non-VA parties quickly and securely so that care is based on up-to-date records.



Scope:



The scope of this contract is to provide timely, accurate, and secure access to health information available through the Hawaii Health Information Exchange. Participants will be granted access to the Community Health Record (CHR) to query patient data.

Direct-secure messaging services will be available in order to refer patients to community providers and receive results.

HHIE will also provide necessary implementation and initial training to identified users.

HHIE will also provide follow up and refresher training.

HHIE will also make available necessary reports to monitor usage.



Services

The Contractor shall ensure online access to medical records contained in the HHIE community health record for a period of one year to begin as of the effective date of this contract. This includes but is not limited to progress notes, discharge summaries, consult notes, laboratory results, pathology results, radiology reports, radiology images, medications, and allergies.

The Contractor shall provide users with the ability to refer patients electronically to participating providers through direct secure messaging as well as ability to receive consult results electronically.

HHIE will provide personalized training. Follow-up assistance and refresher trainings through webinars online and shall be available at no additional charge.

Additional customized training and consulting after the initial training and follow-up assistance are available at an additional charge. This requirement shall include for one and half (1.5) hours of customized training only. Any additional customized training needed will be submitted as a separate requirement, and not within the scope of this contract.

Full-service Help Desk support will be available during business hours.

Verification of eligibility to participate in federal programs (e.g., Medicare/Medicaid) and state professional/vocational licensure (twice annually for all staff, and your organization)



5.0 Contractor Furnished Items and Services:

The Contractor is responsible for:

Providing signed Business Associate Agreements for all personnel prior to beginning the work on this task order.

Satisfying all IT security requirements for VA



The period of performance is 1 June 2017 to 31 May 2018.

Place of Performance

Address:

459 Patterson Road

City - State:

Honolulu, HI

Zip Code:

96819



It is anticipated that a firm-fixed price purchase order shall be awarded on a sole source basis to Hawaii Health Information Exchange (Cage Code: 5P1G2) as a result of this synopsis/solicitation. Sources must have the capability to securely exchange veteran healthcare information from the various health care service providers providing health care services to the veterans and shall be sanctioned by the state of Hawaii. The Hawaii Health Information Exchange is sanctioned by the state of Hawaii. Concerns having the capability to provide these services, and who are sanctioned by the state of Hawaii, are invited to submit offers in accordance with the requirements stipulated in this solicitation. Award shall be made to the lowest price technically acceptable offeror meeting or exceeding the requirements of this solicitation.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The full text of VAAR provisions or clauses may be accessed electronically at

https://www.va.gov/oal/library/vaar/index.asp



The following FAR solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (Jan 2017)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Jan 2017)



Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items.





The following FAR contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2017)

FAR 52.222-3, Convict labor (June 2003) (E.O. 11755)

FAR 52.222-19, Child Labor Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126)

FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246)

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

FAR 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627)

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513)

FAR 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a)

FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332)

FAR 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 3332)



The following VAAR contract clauses apply to this acquisition:

VAAR 852.203-70 Commercial Advertising (Jan 2008)

VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012)

VAAR 852.237-70 Contractor Responsibilities (Apr 1984)



All "quoters" shall submit the following: one copy of quote with unit price and extensions for each line item and totaled for all.



All "quotations shall be sent to the Department of Veterans Affairs, 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086 via email address at thomas.mclain@va.gov .



This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.



Submission shall be received not later than 16:00 PDT on 25 May 2017 at Department of Veterans Affairs, 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086. Email quotes to thomas.mclain@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Thomas McLain at email address: thomas.mclain@va.gov. All questions regarding this solicitation are required to be submitted not later than 09:00 PDT on 25 May 2017 in order to render response prior to closing date and time of this solicitation.

Point of Contact

Contract Specialist: Thomas McLain, (702) 791-9000 x 18929, email: thomas.mclain@va.gov.