CMR Preventive Maintenance Service contract AHU, Split system units, Associated VFD, BAS Electronic panels
Closed Solicitation Posted
- Solicitation number
- 19DJ1025Q0001
- Agency
-
Department of State
- Responses due
- Set-aside
- Local Area Set-Aside
Opportunity facts
- NAICS code
- 811412 Appliance Repair and Maintenance
- Place of performance
- Djibouti Djibouti 185 Djibouti
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a preventive maintenance service contract for HVAC and building automation system equipment located at the Chief of Mission Residence in Djibouti. The solicitation (RFQ 19DJ1025Q0001) covers maintenance services for Air Handling Units, Split System Units, Variable Frequency Drives, and Building Automation System Electronic panels, specifically involving equipment from manufacturers like Carrier and Mitsubishi. The government intends to award the contract to the most responsible offeror submitting the lowest-priced, acceptable quotation, potentially without further discussions. Quotations must be submitted electronically to DjiboutiProcBids@state.gov by April 5, 2025, at 16:30 p.m., with strict requirements for submission format, including file size limitations and document type restrictions. Offerors must be registered in the System for Award Management (SAM) and provide proof of registration, with failure to do so potentially resulting in proposal disqualification.
The contract is a local area set-aside with a firm fixed-price structure for an initial one-year period, with options for four additional one-year extensions. The place of performance is located in Djibouti, specifically at the Chief of Mission Residence. While specific budget details are not explicitly stated, the contract falls under the NAICS category 811412 for Appliance Repair and Maintenance and PSC category Z1FA for Maintenance of Family Housing Facilities. The maintenance services will encompass comprehensive activities including semi-annual and annual inspections, equipment testing, cleaning, lubrication, parts replacement, and detailed reporting. Contractors will be expected to perform thorough preventive maintenance on complex HVAC and building automation systems, ensuring optimal equipment performance and longevity.
Notice text
Dear Prospective Quoter: 19DJ1025Q0001
Subject: Request for Quotations number 19DJ1025Q0001
Enclosed is a Request for Quotations (RFQ) for PMSC – CMR Preventive Maintenance Service contract AHU, Split system units, Associated VFD, BAS Electronic panels. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by April 5, 2025, at 16:30 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to DjiboutiProcBids@state.gov and copy akalmh@state.gov
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Jesse C Flowers
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| 19DJ1025Q0001 PMSC - CMR - AHU SPLIT SYSTEM UNITS_.docx_reviewed_03 18 2025.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| DCDO - HVAC Maintenance | Pacific Air Forces | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity