Closing agent services for the state of minnesota

CLOSING AGENT SERVICES FOR THE STATE OF MINNESOTA

Total Small Business Set Aside

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this effort is DU208WR-12-R-0007. This requirement is issued as a Request for Proposal (RFP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58.

This solicitation is set aside for small businesses. The North American Classification System (NAICS) Code is 541191, Title Abstract and Settlement Offices, and the Size Standard is $10 million. The period of performance will be for a base period of one year with four one-year options. HUD intends to award one or more contracts for the State of Minnesota from this solicitation.

The Department of Housing and Urban Development (HUD) has a requirement for closing agent services for the State of Minnesota. The objectives sought from this contract are to ensure that: 1) HUD's interests are proactively represented at the sales closing; 2) Each transaction is closed as soon as possible after signing of the sales contract; 3) Each closing is held within 50 miles of the subject property at an acceptable office location; 4) HUD funds received are accurately and timely provided to the U.S. Treasury; 5) The closings are accomplished with error-free closing documents, and 6) The deed is properly and promptly recorded in the buyer's name. The Contractor shall furnish all necessary services, equipment, materials, supplies, facilities, personnel, and supervision to accomplish the requirements as specified in the performance work statement unless otherwise directed.

Below are the CLINs, Items, and Estimated Quantities for the base year and each option period.

BASE YEAR
Property Closing Services 3561
Recordation Services 25
Title Search Services 25

OPTION YEAR 1
Property Closing Services 2477
Recordation Services 25
Title Search Services 25

OPTION YEAR 2
Property Closing Services 2567
Recordation Services 25
Title Search Services 25

OPTION YEAR 3
Property Closing Services 1590
Recordation Services 25
Title Search Services 25

OPTION YEAR 4
Property Closing Services 1750
Recordation Services 25
Title Search Services 25

Offerors are advised that the following Federal Acquisition Regulation Clauses are applicable to this procurement:
52.212-1 Instruction to Offerors - Commercial Items
52.212-2 Evaluation -Commercial Items
52.212-3 Offeror Representations and Certifications - Commercial items - All offerors must include a completed copy of the provision listed at 52.212-3 (Attachment B) with their offer.
52.212-4 Contract Terms and Conditions - Commercial Items
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items

In accordance with FAR 15.101-2, a Lowest Price Technically Acceptable source selection process will be conducted. Award will be based on the lowest evaluated price of offerors meeting or exceeding the technical acceptability standards for the non-price factors. If any of the offeror's non-price technical factors are determined to be unacceptable, the proposal shall not be further evaluated.

The following evaluation factors will be used to evaluate offers:

Factor 1: Prior Experience. Provide evidence that the offeror has experience providing services related to the sale of residential real property that are the same as, or substantially similar to, the services required by the PWS at Attachment A of this solicitation. The evidence submitted shall include a response to each of the Sub-factors below:

Sub-factor 1A: Completion of the chart at Attachment D entitled Prior Experience Information.

Sub-factor 1B: The experience documented on Attachment D shall demonstrate that the offeror has a minimum of three years prior experience within the five years immediately preceding the date of this solicitation providing services related to the sale of residential real property that are the same as, or substantially similar to, the services required by the PWS at Attachment A of this solicitation.

Factor 2: Management Work Plan. Provide a written management work plan for all tasks specified in the PWS at Attachment A. The management work plan shall include a response to each of the Sub-factors below:

Sub-factor 2A: A detailed description of resources that will be allocated to perform the estimated number of closings.

Sub-factor 2B: A detailed work flow chart reflecting the processes and steps the assigned closings would follow which clearly reflect the Contractor's strategy for:

1. Timely completion of case assignments assuming that the maximum monthly quantity (see paragraph 6.3(b) of the Solicitation) of closings is assigned.

2. How work deadlines will be met, including how adjustments in staffing and workload will be made when there are fluctuating levels of closing assignments.

All attachments associated with this requirement, as listed below, are provided:
Attachment A - Performance Work Statement
Attachment B - Instructions to Offerors and Additional Instructions to Offerors
Attachment C - Offeror Representations and Certifications Commercial Items
Attachment D - Prior Experience Information
Attachment E - Contractor Employee's Non Disclosure Agreement
Attachment F - Sample Trust Account Letter
Attachment G - Wage Determinations
Attachment H - Additional Instructions to Offerors - Pricing and Contract Pricing Proposal Format

Offers are due by July 16, 2012 at 6:00 am MDT. Offers shall be submitted by email to Darrell.D.Rishel@hud.gov. Please limit email size to no more than 10 MB.

Written questions will be accepted until June 28, 2012 at 2 pm MDT. Written questions should be emailed to Darrell.D.Rishel@hud.gov. Written questions will be answered via an amendment to this solicitation. Point of Contact is Darrell Rishel, Contract Specialist, Phone 303-839-2622, Fax 303-672-5062.