Closing Agent Services for the State of Louisiana

Department of Housing and Urban Development, OCPO, Western (Denver) Field Contracting Operations, Denver Operations Branch, NFW, 1670 Broadway 23rd Floor, Denver, CO, 80202-4801, UNITED STATES

CLOSING AGENT SERVICES FOR THE STATE OF LOUISIANA.  Small Business Set-aside.  This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this effort is DU208WR-12-R-0004. This requirement is issued as a Request for Proposal (RFP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-56 (Apr 2, 2012). This solicitation is set aside for small businesses. The North American Classification System (NAICS) Code is 541191, Title Abstract and Settlement Offices, and the Size Standard is $10 million. Below are the CLIN's, Items, and Estimated Quantity for the basic year and each option period. The period of performance will be for a (12) month base period and four (4) 12-month option years. HUD intends to award one contract for the state of Louisiana from this solicitation. The estimated quantity identified below applies to each award made under this solicitation for the state of Louisiana.

The Department of Housing and Urban Development (HUD) has a requirement for closing agent services for the State of Louisiana. The objectives sought from this contract are: 1) Ensure HUD's interests are proactively represented at the sales closing; 2) Ensure the transaction is closed as soon as possible after signing of the sales contract; 3) Ensure closing is held within 50 miles of the subject property at an acceptable office location; and 4) Ensure HUD funds received are accurately and timely provided to the U.S. Treasury; 5) Ensure the closings are accomplished with error-free closing documents, and 6) Ensure the Deed is properly recorded in the buyer's name. The Contractor shall furnish all necessary services, equipment, materials, supplies, facilities, personnel, and supervision to accomplish the requirements as specified in the performance work statement unless otherwise directed.

In accordance with FAR 15.101-2 a Lowest Price Technically Acceptable source selection process will be conducted. Award will be based on the lowest evaluated price of offerors meeting or exceeding the technical acceptability standards for the non-price factors. If any of the offeror's non-price technical factors are determined to be unacceptable, the proposal shall not be further evaluated.

Offerors are advised that the following Federal Acquisition Regulation Clauses are applicable to this procurement:

52.212-1 (Instruction to Offerors - Commercial Items)

52.212-2 (Evaluation -Commercial Items)

The following evaluation factors will be used to evaluate offers:

•a.    Factor 1: Licensing Requirement.  The Offeror shall provide a narrative that supports the type of license provided for this factor and demonstrate that the offeror understands and complies with the requirements of the State of Louisiana to perform HUD closings. Successful offeror must provide a copy of the license no later than 10 days after contract award.

•b.    Factor 2: Key Personnel:  The Offeror shall provide a list of their key personnel, briefly describe their experience, and identify the position they will hold.

•c.     Factor 3: Prior Experience: The Offeror shall provide prior experience for the three year period ending December 31, 2011 that meets the below minimum standards:

•a.       Monthly average of 25 during the calendar year 2011;

•b.       Monthly average of 15 during the calendar year 2010; and,

•c.        Monthly average of 15 during the calendar year 2009.

•d.    Factor 4: Past Performance.  The offeror shall provide past performance information sufficient to demonstrate the offeror has successfully provided services the same as, or substantially similar to, those required under the solicitation, both in terms of type of service and scope of the requirements, and for the approximate estimated quantity. 

52.212-3 (Offeror Representations and Certifications - Commercial items) - All offerors must include a completed copy of the provision listed at 52.212-3 with their offer

52.212-4 (Contract Terms and Conditions - Commercial Items)  

52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items)

All attachments associated with this requirement are provided as stated below:

Attachment A - Performance Work Statement

Attachment B - Instructions to Offerors and Additional Instructions to Offerors and Contract                                Pricing Proposal Format               

Attachment C - Offeror Representations and Certifications - Commercial Items

Attachment D - Past Performance Information

Attachment E - Non Disclosure Statement

Attachment F - Sample Escrow Account Letter

Attachment G - Wage Determination #2005-2229, Revision 11

Offers are due by April 30, 2012 at 2:00 pm MDT. Offers shall be submitted by email to Roland.Davis@hud.gov. Please limit the email size to 5 MB. Written questions will be accepted until April 17, 2012 at 5 pm MDT. The written questions should be emailed to Roland.Davis@hud.gov. Point of Contact is Roland Davis, Contract Specialist, Phone 303-672-5014, Fax 303-672-5062.