Closeout of $0 awards and up to $300 remaining awards
Closed Special Notice Posted
- Solicitation number
- 2_13_2026Closeout
- Agency
-
National Institute of Standards and Technology
Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Gaithersburg, Maryland 20899, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Standards and Technology (NIST), a component of the U.S. Department of Commerce, issued this Special Notice on February 13, 2026, announcing a Streamlined Award Closeout Initiative. The notice addresses a significant backlog of expired federal contracts, purchase orders, task orders, delivery orders, and Blanket Purchase Agreements (BPAs) that have long exceeded their periods of performance and closure timelines under Federal Acquisition Regulation Subpart 4.8. NIST is implementing an expedited closeout procedure to efficiently process awards with zero-dollar balances, which currently burden the agency's legacy acquisition and financial systems. The initiative is designed to clear the backlog and prepare NIST for transition to modernized financial and procurement systems. The affected awards are identified in an attached spreadsheet containing hundreds of contracts spanning multiple fiscal years from 2018 through 2025.
The primary objective of this initiative is to streamline the closeout of expired awards in a cost-effective manner while maintaining contractor protections and rights. Contractors have 30 days from the February 13, 2026 publication date to submit any outstanding invoices for accepted products or services to invoice@nist.gov, with the deadline for contractor responses set at March 31, 2026. Beginning 45 days after publication, NIST contracting officers may unilaterally de-obligate any remaining outstanding funding. Eligible awards must be firm-fixed-price, labor-hour, or time-and-materials contracts with fully burdened hourly labor rates and no or fixed indirect rates on materials, with no known active warranty issues or outstanding invoices. The notice serves as a Release of Liability for the Government and emphasizes that contractor rights remain fully protected under the Contract Disputes Act of 1978, with normal FAR file retention requirements applying after closure.
Notice text
National Institute of Standards and Technology Streamlined Award Closeout Initiative
The U.S. Department of Commerce, National Institute of Standards and Technology (NIST) acquisition portfolio includes expired awards (i.e., purchase orders, contracts, task orders, delivery orders, Blanket Purchase Agreements (BPA’s) and BPA calls that have long past the period of performance or final delivery date of these awards, and the time frame prescribed in Federal Acquisition Regulation (FAR) Subpart 4.8 for closing out the files for those awards has elapsed. To clear the backlog, NIST is implementing a streamline quick process that will enable closeout of the files for those awards in an efficient and cost-effective manner.
The backlog reflected in the attached spread sheet represents awards with zero-dollar balances. The balance represents a significant burden to legacy acquisition and financial systems, but also impedes NIST’s efforts to appropriately archive expired awards and to prepare for transition and migration to modernized financial and procurement systems. By using the process described in this notice, NIST hopes to significantly reduce the backlog of expired awards and enable NIST to
expeditiously complete closeout of the associated files.
To facilitate the closeout of the awards identified in the attached spreadsheet, this notice serves as a Release of Liability of the Government; a copy of this notice will be in the contract files to reflect the release of liability.
NIST is not aware of any known outstanding invoices for these awards. If you have any questions, regarding this notice, please forward to Biji John at Biji.John@nist.gov. Notwithstanding NIST’s intention to expeditiously closeout the award files for the actions
identified in the attached spreadsheet, contractor rights are protected under 41 U.S.C. chapter 71 Contract Disputes (commonly known as the Contract Disputes Act of 1978), which establishes procedures for filing claims against Federal Government contracts. Normal FAR Subpart 4.8 contract file retention requirements will apply after the awards are closed.
Files
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