Closeout for $0 balance awards and $0. 1 to $300 awards
Closed Special Notice Posted
- Solicitation number
- Closeout_July_3_2025
- Agency
-
National Institute of Standards and Technology
Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Gaithersburg, Maryland 20899, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Standards and Technology (NIST), under the U.S. Department of Commerce, has published a Special Notice regarding a streamlined award closeout initiative for expired federal contracts. This notice addresses a significant backlog of expired awards including purchase orders, contracts, task orders, delivery orders, and Blanket Purchase Agreements that have exceeded their period of performance and the Federal Acquisition Regulation closeout timeframes. The initiative specifically targets awards with zero-dollar balances and those with minimal remaining balances between $0.10 and $300.00. NIST has identified 54 vendors with zero-balance awards and 33 vendors with small remaining balances that require administrative closure. The notice serves as an official Release of Liability for the Government and will be placed in contract files to document this release.
The primary objective of this initiative is to clear the administrative backlog that burdens NIST's legacy acquisition and financial systems while preparing for transition to modernized procurement systems. The deadline for this closeout process is August 20, 2025, though contractors retain their rights under the Contract Disputes Act of 1978 for filing claims against federal contracts. NIST states they are unaware of any outstanding invoices for the identified awards and has provided contact information for Biji John at Biji.John@nist.gov for any questions regarding the notice. No specific eligibility criteria or participation requirements are outlined for contractors, as this appears to be an administrative action affecting previously awarded contracts. The initiative represents NIST's effort to expeditiously complete file closeouts while maintaining normal FAR contract file retention requirements after the awards are officially closed.
Notice text
National Institute of Standards and Technology Streamlined Award Closeout Initiative
The U.S. Department of Commerce, National Institute of Standards and Technology (NIST) acquisition portfolio includes expired awards (i.e., purchase orders, contracts, task orders, delivery orders, Blanket Purchase Agreements (BPA’s) and BPA calls that have long past the period of performance or final delivery date of these awards, and the time frame prescribed in Federal Acquisition Regulation (FAR) Subpart 4.8 for closing out the files for those awards has elapsed. To clear the backlog, NIST is implementing a streamline quick process that will enable closeout of the files for those awards in an efficient and cost-effective manner.
The backlog reflected in the attached spread sheet represents awards with zero-dollar balances and $0.1 to $300.00. The balance represents a significant burden to legacy acquisition and financial systems, but also impedes NIST’s efforts to appropriately archive expired awards and to prepare for transition and migration to modernized financial and procurement systems. By using the process described in this notice, NIST hopes to significantly reduce the backlog of expired awards and enable NIST to expeditiously complete closeout of the associated files.
To facilitate the closeout of the awards identified in the attached spreadsheet, this notice serves as a Release of Liability of the Government; a copy of this notice will be in the contract files to reflect the release of liability.
NIST is not aware of any known outstanding invoices for these awards. If you have any questions, regarding this notice, please forward to Biji John at Biji.John@nist.gov.
Notwithstanding NIST’s intention to expeditiously closeout the award files for the actions identified in the attached spreadsheet, contractor rights are protected under 41 U.S.C. chapter 71 Contract Disputes (commonly known as the Contract Disputes Act of 1978), which establishes procedures for filing claims against Federal Government contracts. Normal FAR Subpart 4.8 contract file retention requirements will apply after the awards are closed.
Files
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