Chemistry CPRR John D. Dingell VA Medical Center

Attachment 1: Request for Limited Sources Memo Format



LIMITED SOURCES JUSTIFICATION

ORDER >$3,000

FAR PART 8.405-6



2237 Transaction # or Vista Equipment Transaction #: 553-15-1-058-0001



This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below.



Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.)



Manufacturer/Contractor: Siemens Healthcare Diagnostics Corporation V797D-30175

Manufacturer/Contractor POC & phone number: Cathy Knutsen/714-655-3235

Mfgr/Contractor Address: 115 Norwood Park 5, Norwood, MA 02062-4633

Dealer/Rep address/phone number: Same as above



1 The requested material or service represents the minimum requirements of the Government.



(1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs

John D. Dingell VAMC

4646 John R. Street

Detroit, MI 49201



VISN: 11



(2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED:

FY15 Task order for Clinical Analyzer Cost Per Reportable Tests as required by PALMS. Tests are required for direct patient care and are performed daily. Siemens Clinical Anayzers are currently used by the John D. Dingell VAMC.





(3) (a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED:

$960,000, Siemens Healthcare Diagnostics. Cost per reportable test for Clinical Analyzers, 2 ea Siemens Advia 1800, and 2 ea Siemens Centaur XP, service includes all equipment, reagent, maintenance and supplies. Period of performance 10/1/2014 to 9/30/2015.







(b) ESTIMATED DOLLAR VALUE: $960,000.00



(c) REQUIRED DELIVERY DATE: 10/1/2015



(4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.



0 Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.









0 A patent, copyright or proprietary data limits competition. The proprietary data is:

(If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data. Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.)



0 These are "direct replacements" parts/components for existing equipment.

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1 The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

The John D. Dingell VA Medical Center has four Siemens Clinical Analyzers installed. These analyzers are validated and currently performing clinical patient care testing. Any change to the currently validated system would require new testing, training and validation of the new equipment which could take up to 8 months. Keeping the current analyzers is the best option until the new consolidated VISN 11 Chemistry contract is completed, expected late FY 2016.







0 The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.







0 An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.











(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION:

$960,000. Until the VISN 11 consolidated contract is in place, this represent the Best Value, because replacing the clinical analyzers would require 6 to 8 months of testing, validation and training of Clinical Staff at a higher cost the would not be recovered through competition. This price is fair and reasonable based on historical pricing for this service, The Task Order for FY14 service, VA251-14-F-0560, showed the same pricing, $960,000.00. In addition, the contract pricing for the Siemens VA NAC Contract, V797D-30175 is already considered fair and reasonable.





(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:

FSS and the internet were searched, there are 3 other Vendors who offer High Complexity Clinical Analyzers via GSA 66 III, SIN 605-4A, Beckman Coulter, Roche Diagnostics and Sysmex. Siemens Analyzers were already in use when the last VISN Consolidated Chemistry Contract expired in 2009.







(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

VISN 11 is currently working towards a VISN consolidated contract for Chemistry Clinical Analyzers.





(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

Should another requisition of this nature reoccur, we would undertake a new market survey



(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor's supervisor, fund control point official, chief of service or someone with responsibility and accountability.)





SIGNATURE DATE



NAME TITLE SERVICE LINE/SECTION



FACILITY









(10) APPROVALS IN ACCORDANCE WITH FAR 8.405-6(d):



a. CONTRACTING OFFICER'S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.



________________________

CONTRACTING OFFICER'S SIGNATURE DATE



_________________

NAME AND TITLE FACILITY











HIGHER LEVEL APPROVAL: (REQUIRED $3K and above)



b. NCM/PCM/DESIGNEE: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.



(Instructions: IAW NCO 11 delegation authority, all procurements estimated to exceed $500K must be approved by the NCM. Procurements between $3K and $650K are to be approved by the Supervisory Contract Specialist of the applicable Team (as the "Designee").







SIGNATURE DATE



Donald R. King

Director of Contracting

Network 11 Contracting Officer



HIGHER LEVEL APPROVAL: (Required For orders over $650,000):



c. SAO: I certify the justification meets requirements for restricting consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.







SIGNATURE DATE





Ricky L. Lemmon

SAO Director, Central Region





d. VHA HCA REVIEW AND APPROVAL (over $650,000 to $12.5 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4







NORBERT S. DOYLE DATE

Chief of Procurement and Logistics Officer

VHA Head of Contracting Activity (HCA)

















e. VA Deputy Senior Procurement Executive Approval ($12.5 million not to exceed $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4







C. FORD HEARD DATE

Deputy Senior Procurement Executive (DSPE)

Office of Acquisition and Logistics





f. VHA Senior Procurement Executive Approval (over $50 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.







JAN R. FRYE DATE

Deputy Assistant Secretary

Office of Acquisition and Logistics

Senior Procurement Executive (SPE)