Chaplain Retreat Services

Air Combat Command's 633d Contracting Squadron is seeking information from certified woman-owned small businesses capable of providing Chaplain Retreat Services, with a sources sought response due May 19, 2026. This procurement is set aside for WOSBs and is for market research purposes only.

Performance shall occur at Joint Base Langley-Eustis. The contractor shall plan, coordinate, and conduct five types of retreat programs: Marriage Weekend Retreats, Family Weekend Retreats, Exceptional Family Member Program (EFMP) Family Retreats, Single Airmen Programs, and Single Parent Family Retreats. Retreats must be scheduled 60 days in advance within 60 miles of participants' locations, or up to 225 miles with prior approval.

Facilities must achieve International Hospitality Association Three Star rating and accommodate up to 122 participants (120 attendees plus two Chaplain Corps personnel) for up to two nights. Lodging rooms must include at least two full-sized beds, television, refrigerator, microwave, and internet access. The facility must provide on-site recreational activities including fitness centers and swimming pools, plus free parking. Meeting space requirements include one general session room accommodating approximately 80 attendees with round-style seating, breakout rooms for up to 40 attendees each, audio-visual capabilities, wireless internet, and microphones.

The contractor shall provide five meals per participant (two hot breakfasts, one lunch, two dinners) with buffet-style service offering multiple proteins including plant-based options. Licensed, government-approved childcare must be provided for up to an estimated average of 45 children per event, complying with Virginia teacher-to-child ratios, current background checks, valid business licenses, proof of insurance, and state-qualified directors on-site. For EFMP retreats, childcare providers must be licensed special needs professionals with at least one year of experience with individuals with disabilities, behavior management training, and CPR/First Aid certification. All childcare staff must be certified in Child and Infant CPR.

The contractor must submit instructor biographies and qualifications 14 workdays prior to events, accommodate roster changes due to military obligations up to the event date, provide participant survey feedback within seven days of event conclusion, and conduct facility walk-throughs prior to events. A contract manager with full authority over daily operations is required. Services may be required on federal holidays and holy days.