Certified Trauma Registry Services
Closed Pre-Solicitation Posted
- Solicitation number
- W81K00-25-Q-A217
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561110 Office Administrative Services
- PSC
- Q701 Specialized Medical Support
- Place of performance
- Jbsa Ft Sam Houston, Texas 78234, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Surgery at Brooke Army Medical Center (BAMC), located at Joint Base San Antonio, Fort Sam Houston, Texas, is seeking certified trauma registry services through the Army Medical Command. The contractor will be responsible for providing trauma registrar services to complete trauma registry charts at BAMC, ensuring accurate, timely, and complete abstraction, coding, and data entry of trauma patient information in compliance with all applicable accreditation, regulatory, and organizational requirements. This is currently a sources sought notice issued solely for information and planning purposes, not an active solicitation, with the actual solicitation expected to be available around October 15, 2025 on SAM.gov. Interested parties must submit responses via email to cathy.l.harris2.civ@health.mil by September 5, 2025. The procurement falls under NAICS code 561110 (Office Administrative Services) and PSC code Q701 (Specialized Medical Support).
This opportunity does not include any set-aside designations and is open to all eligible contractors. The contract includes a base period of performance from April 1, 2026 through March 31, 2027, with three additional one-year option periods that could extend the total contract duration to four years. The small business size standard for this NAICS code is $12.5 million, indicating the potential contract value range that would qualify businesses as small under this classification. No current incumbent contractors or specific award values are mentioned in the notice. Prospective contractors must be registered in the System for Award Management (SAM) and obtain a Commercial and Government Entity (CAGE) code prior to any potential award, and the government will not reimburse any costs associated with preparing responses to this sources sought notice.
Notice text
The Department of Surgery, Brooke Army Medical Center (BAMC), Joint Base San Antonio, Fort Sam Houston, Texas submitted a request for Trauma Registrar services. The purpose of this requirement is to obtain trauma registrar services to complete trauma registry charts at BAMC. The contractor will ensure accurate, timely, and complete abstraction, coding, and data entry of trauma patient information in compliance with all applicable accreditation, regulatory, and organizational requirements.
The NAICS being used for this requirement is 561110 with a Small Business Size standard of $12.5M.
The Period of Performance for this requirement is 1 Apr 2026 – 31 Mar 2027 with three (3), one-year Option Periods.
THIS IS NOT A SOLICITATION ANNOUNCEMENT – This is a Sources Sought Notice and is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. Solicitations are not available at this time and requests for a solicitation will not receive a response.
The solicitation will be available on or about 15 Oct 2025 on https://sam.gov/. Prospective offerors are advised that if tentatively selected for award, they must register with the System for Award Management (SAM) (https://www.sam.gov/) and obtain a Commercial and Government Entity (CAGE) code prior to any award being made.
Contractors responding to this sources sought notice are advised their response does not ensure participation in future solicitations or contract awards. The Government will not reimburse any company or individual for any expense associated with preparation or participation in this research. Interested parties should e-mail responses to cathy.l.harris2.civ@health.mil by the date in the announcement.
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