CASE National Business Meeting 2024

The General Services Administration (GSA), specifically the Federal Acquisition Service's Customer and Stakeholder Engagement (CASE) organization, is seeking conference and lodging services for its National Business Meeting in February 2024. The Request for Quotation (RFQ) solicits a vendor to provide conference space and audiovisual services in the Orlando, Florida area, with specific requirements including a general session room for 250 participants and five additional breakout rooms of varying sizes. The solicitation calls for 250 sleeping rooms at or below the federal per diem rate of $170 per night, covering the conference dates from February 26-29, 2024. Quotations for this opportunity are due by December 22, 2023, with the award to be made as a firm-fixed price contract. While detailed evaluation criteria are not explicitly outlined, the justification document indicates a sole source approach based on the Sheraton Orlando Lake Buena Vista Resort being the only vendor meeting all specified requirements.

The contract opportunity is not set aside for any specific small business category or socio-economic group, and is open to vendors in the Hotels and Motels NAICS category (721110). The place of performance is listed as Washington, DC 20405, though the actual conference will be held in Orlando, Florida. Audiovisual requirements include projectors, screens, microphones, and speakers for the general sessions and breakout rooms. The Sheraton Orlando Lake Buena Vista Resort is positioned as the sole potential vendor, having been identified as the only facility capable of providing the exact conference space, room quantities, and meeting the federal per diem rate constraints for the specified dates. While no specific total contract value is mentioned, the scope involves accommodations and services for a multi-day national business meeting with 250 participants, suggesting a significant but not extremely large procurement.