Cart washer for food and nutrition services

VA Northern Indiana Healthcare System Marion Campus

Cart Washer



COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS



General Information

Document Type:

Combined Synopsis/Solicitation

Solicitation Number:

36C25018Q0297

Posted Date:

02/23/2018

Original Response Date:

03/09/2018 4:30 PM EST

Current Response Date:

03/09/2018 4:30 PM EST

Product or Service Code:

3695

Set Aside:

N/A - Unrestricted

NAICS Code:

333318

Contracting Office Address

Battle Creek VA Medical Center, 5500 Armstrong Road, Battle Creek, MI 49037.



Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.



This solicitation is a "request for quotations (RFQ),". The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96.



The associated North American Industrial Classification System (NAICS) code for this procurement is 333318, with a small business size standard of 1,000 employees.



The Department of Veterans Affairs, Network Contracting Office 10 is seeking to purchase one (1) Cart Washer for Nutritional and Food Services located at the VA Northern Indiana Healthcare System Marion Campus, 1700 East 38th Street, Marion, IN 46953-4589. Quotes shall include de-installation and removal of the existing cart washer, and delivery, installation, and training of the new cart washer.



All items shall be new; refurbished/used/gray market items are not acceptable.



(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactured or gray market items will be acceptable.



(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.



(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.



Key features (salient characteristics) of the cart washer include the following:



Walk/push in type

Vented steam exhaust

Stainless steel with wash chamber

Wash pump

400 GPM at 35 PSI

Tank constructed of 12-gauge stainless steel

Removable filter screens

225 gallon or more tank capacity

38 W x 82 H opening (approximate)

Door safety switch

Automatic water fill

Digital wash and rinse temperature indicators

Pit mounted

Current pit 121 ½ x 67 ½

Anti-slip floor

Double Door

Heat Source-Steam

High capacity exhaust fan

Voltage 460/480V/3PH/60HZ

Site visit highly encouraged to fit current space of cart washer

De-installation and removal of current cart washer, which is available for trade-in credit

Existing cart washer is an Alvey model KS-88 and is not operational as the sprayers have failed.

Installation and training of new washer





CONTRACTOR DE-INSTALLATION AND INSTALLATION

Contractor shall provide cut sheets to the VA within 3 days of award to allow the VA Engineering to perform all needed modifications to the pit. Contractor shall provide all labor, equipment (including safety equipment) and materials to de-install current cart washer located in Building 174. Current cart washer shall be disassembled into as many pieces as is necessary to safely transport it to the loading dock of building 174. Contractor shall take possession of the current cart washer and remove it from the facility, insuring all utility hookups are capped or otherwise secured to prevent water leakage, electric shock, or any other potential for harm to staff or property.



Contractor shall then perform assembly of the new cart washer and install in the location of the current cart washer that was previously removed. Contractor shall insure that all utility hookups are adequate for the specifications of the new cart washer and all connections are up to current code. Contractor shall connect the new cart washer to the utility hookups in this location and shall perform all testing/calibration/adjustments on the new machine to insure proper operation. Contractor shall remove all packaging, scrap materials, and debris from this operation and return the installation site to its original state of order and cleanliness.



VA RESPONSIBILITIES

VA shall provide modification as needed to the existing pit based on the cut sheets provided by the contractor.





The delivery and installation date is 60 days after receipt of order.



Delivery terms shall be FOB Destination to the VA Northern Indiana Healthcare System Marion Campus.



Award shall be made to the vendor whose quotation represents the best value to the Government, based on the following:



Price

Cost of equipment and de-installation/installation

Cost of modifications required to the existing pit based on washer s dimensions. To be determined by VA Engineering Department based on the dimensions of the proposed unit compared to the dimensions of the existing pit.

Amount of trade-in credit, if any, for the old washer.

Technical

How well the proposed washer meets the salient characteristics.

Past Performance

Contractors shall submit three examples of similar washers installed in the past two years, preferably at VA facilities or other Government facilities.



Price is considered more important than technical factors, and technical factors are more important than past performance.



The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.



The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items [January 2017] with the following addenda: 52.204-16, 52.204-17, 52.204-22.

FAR 52.212-3, Offerors Representations and Certifications Commercial Items [January 2017]



Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.



The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items [January 2017] with the following addenda: FAR 52.219-28, and 52.232-40; VAAR 852.203-70, 852.232-72, and 852.246-71.



FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items [January 2017]. The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3 Alt II, 52.225-13, 52.232-33.



The Defense Priorities and Allocations System (DPAS) is not applicable.



This is an open-market combined synopsis/solicitation for products as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).



Submission shall be received not later than Friday, March 9, by 4:30 PM EST by email at jeffrey.rozema@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).



Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Jeffrey Rozema, at jeffrey.rozema@va.gov.

Point of Contact

Point of contact for this solicitation is Jeffrey Rozema, Contracting Officer, email: jeffrey.rozema@va.gov.