Cancer Registry Services - VA Pittsburgh Healthcare System

The Veterans Integrated Service Network 4, operating under the Department of Veterans Affairs, is seeking qualified vendors to provide comprehensive Cancer Registry Services for the VA Pittsburgh Healthcare System. These services encompass case finding, abstracting, coding, follow-up, and reporting for approximately 550-600 new cancer patients annually, with contractors required to maintain compliance with American College of Surgeons Commission on Cancer standards and Veterans Health Administration requirements. Key qualifications mandate that contractors be VA-experienced Certified Oncology Data Specialists (ODS-C) and capable of electronically screening and abstracting cases within 4-6 months of diagnosis while maintaining 90% follow-up rates for patients through five years and 80% through fifteen years. The government will evaluate proposals based on technical capability, price, and past performance using a comparative evaluation methodology, with vendors required to submit a 20-page technical response demonstrating service delivery capability along with two past performance examples and detailed pricing for 15 line items. Quotes must be submitted by 12:00 PM on November 14, 2025, via email, with mandatory certifications including a Limitations on Subcontracting Certification, Business Associates Agreement, and VA 6500.6 Appendix D Contractor Rules of Behavior.

This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 518210, with no incumbent contractor named in the solicitation materials. The government anticipates awarding a Firm Fixed Price Indefinite Delivery Contract valued at up to $40 million, structured with an initial base period from December 1, 2025, through November 30, 2026, followed by up to five one-year ordering periods, for a total contract duration of up to five years. Quantities for specific line items range from 450 to 2,400 per ordering period depending on the service component. The place of performance is located in Sharpsburg, Pennsylvania 15215, at the VA Pittsburgh Healthcare System, where the contractor will be responsible for maintaining the Cancer Registry database, conducting monthly reporting and consultation services, and supporting the VA's Commission on Cancer survey and accreditation processes.