Cage Card System Software

This is a combined synopsis/solicitation for commercial items prepared in accordance with the
format in FAR 12.6 as supplemented with additional information included in this notice. This
announcement constitutes the only solicitation, and a separate written solicitation will not be
issued. This solicitation number is NICHD-21-009 and is issued as a Request for Quotation
(RFQ). The solicitation/contract will include all applicable provisions and clauses in effect
through Federal Acquisition Circular 2021-02. The North American Industry Classification
(NAICS) Code is 541511 and the business size standard is $30m. However, this solicitation is
not set aside for small business. This acquisition is being conducted using Simplified
Acquisition Procedures in accordance with FAR Part 13. Eunice Kennedy Shriver National
Institute of Child Health and Human Development (NICHD) intend to procure on a sole source
basis with Gary Kizer (dba Viva Inform) of Severna Park, MD to provide/develop Animal
Study Proposal and Inventory of Animal Use (ASP-IAU) software and monitoring system.
The software is needed to help the Office of Laboratory Animal Science (OLAS) to analyze
system used to inventory and create animal cage card systems and generating reports required
by policy and regulations for using animal in research at NIH. The requested software is being
developed for OLAS by Viva Inform. The ASP-IAU software is required to automate the
management of cage cards and animal study protocols (ASP’s), to maintain inventory of animal
use, and provide electronic storage. As recommended by the Institue IT department, the software
will use the Institute server. The OLAS Animal Use Database is being developed and tailored to
the needs of the Fishers Lane Animal Center (FLAC). Customized services requested are
needed for the continued development of reports and related management of the Animal Use
Database. Viva Inform accepted all the Institute/OLAS requirements for implementation and
support of the software. The services being provided by vendor Viva Inform are unique to the
customized services. Viva Inform successfully developed and implemented the Animal Facility
Environmental Monitoring (AEFM) software used across the entire NIH animal facilities. This
is an ongoing project for which Viva Inform has already provided software analysis, reviews
and required documents to the NIH which has been accepted and in progress. Also, Viva
Inform propriety software and component will integrate with the system currently used by
OLAS. Viva Inform is a highly reliable source with the understanding of NIH policies,
procedures, and the ability to perform the required work without compromising quality,
accuracy, reliability, and schedule.
The proposed contract action is for supplies or services for which the Government intends to
solicit and negotiate with only one source under authority of the 41 U.S.C. 253(c) (1), FAR
6.302. Only one responsible source and no other supplies or services will satisfy agency
requirements. The offeror must include a completed copy of the provision of FAR Clause
52.212-3, Offeror Representations and Certifications – Commercial Items with its offer. The
provisions of FAR Clause 52.212-1 Instructions to Offerors – Commercial Items; FAR Clause
52.212-2, Evaluation – Commercial Items; FAR Clause 52.212-4, Contract Terms and
Conditions – Commercial Items; and FAR 52.212-5, Contract Terms and Conditions Required
to Implement Statutes or Executive Orders – Commercial Items – Deviation for Simplified
Acquisitions applies to this acquisition. NOTE TO CONTRACTOR: The contractor shall provide a completed copy of FAR 52.204-24, "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment" with their quote in response to this solicitation. The offeror must include their Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. The clauses are available in full text at http://www.acquisition.gov/far/. Vendors capable of furnishing the government with product(s)/service(s) specified in this synopsis should submit a copy of their quotation/offer to the following email address:
robinsti@mail.nih.gov Attn: Tina Robinson by the due date and time below. Offers must also be accompanied by descriptive literature, warranties and/or other information that demonstrates that the offer meets all the foregoing requirements. Offeror must include the delivery date/timeframe with offer. Quotations will be due sixteen calendar days from the publication date of this synopsis before 9:00 am EST on November 27, 2020.  The quotation must reference “Solicitation number” NICHD-21-009 and “Solicitation number” NICHD-21-009 must be on/in subject line of email. All responsible sources may submit a quotation, which if timely received, shall be considered by the agency. Any questions must be sent via email to robinsti@mail.nih.gov and must include Solicitation# NICHD-21-009 in the subject line of email.
Note: In order to receive an award, contractor must be registered as all awards and have valid certification in the System for Award Management (SAM) @ www.Sam.gov. Lack of valid registration in SAM will make an offeror ineligible for award.