C213--Life Safety Statement of Conditions Survey

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is seeking a contractor to conduct a comprehensive Life Safety Statement of Conditions Survey across multiple veteran healthcare facilities. The contractor must perform complete life safety assessments in compliance with NFPA 101 (Life Safety Code), NFPA 99 (Health Care Facilities Code), Joint Commission standards, and VA requirements. Key qualifications include a Fire Protection Engineer with a minimum of five years' experience conducting fire life safety assessments and at least three completed hospital assessments, with assigned surveyors possessing five years of fire protection engineering experience in complex healthcare facilities. Technical certifications demonstrating capability to perform the services must be provided with the bid, and failure to include them will result in a determination of non-responsiveness. The deadline for submitting questions is March 19, 2026 at 3:00 PM, and proposals are due by March 27, 2026 at 10:00 AM CDT.

This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with an estimated contract value of $25.5 million on a firm-fixed-price requirements basis. The contract period of performance runs from April 1, 2026 through June 30, 2026 (120 calendar days), with an option to extend services for up to six additional months. The scope of work encompasses approximately 555,000 square feet across nine facilities, including the main Veterans Healthcare System of the Ozarks facility in Fayetteville, Arkansas, six Community-Based Outpatient Clinics, and three additional affiliated locations throughout Arkansas, Missouri, and Oklahoma. All work must be performed Monday through Friday between 8:00 AM and 5:00 PM, excluding federal holidays, with minimal disruption to ongoing hospital operations. Deliverables include five draft copies for a 20-business-day government review period, one master copy plus four numbered copies of final Statement of Conditions documents, AutoCAD drawings per VA CAD Standards, and a two-hour exit conference with facility leadership.