C213-- 2025 Statement of Conditions Survey and Drawings

The Department of Veterans Affairs Veterans Health Administration (VA) is seeking a small business contractor to perform a comprehensive Statement of Conditions Survey and Drawings for the Ralph H. Johnson VA Medical Center in Charleston, South Carolina. The primary objective is to conduct a detailed life safety survey of the main hospital building, which spans 500,000 square feet, to review and update The Joint Commission (TJC) Environment of Care and Life Safety standards documentation. The contractor must be a qualified firm with a Fire Protection Engineer or Life Safety Code Specialist who has at least 10 years of healthcare occupancy experience. Key requirements include conducting a visual inspection of smoke and fire barrier doors, suites, and hazardous areas, consulting with hospital engineering and safety sections, and preparing documentation in accordance with the 2024 Life Safety Code Standard. The solicitation (RFQ #36C24725Q0569) requires the contractor to provide a pre-survey conference, complete the facility survey within 45 days of contract award, submit draft and final written reports, and offer follow-up technical support.

The contract is set aside exclusively for small businesses under NAICS code 541330 with a size standard of $25.5 Million. The total contract period is 90 days, with an anticipated award date of April 22, 2025, and a response deadline of April 30, 2025, at 5:00 PM Eastern Time. The place of performance is located at 109 Bee Street in Charleston, South Carolina. The solicitation does not specify a specific award value or budget range, but requires the contractor to provide 12 hours of annual follow-up technical support and assist with data entry on the TJC extranet website. The contract will be managed by Contracting Officer David Parente, who can be reached at david.parente@va.gov or 843-789-6255. Interested vendors should carefully review the solicitation documents, including the VHA-Joint Commission Clarification Document, which provides detailed guidance on fire safety, inspection, testing, and maintenance requirements for VA facilities.