Building Automation System (BAS) Preventive Maintenance
Closed Solicitation Posted
- Solicitation number
- 19RW6025Q0004
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- Z1EB Maintenance Of Maintenance Buildings
- Place of performance
- Kigali Kigali 28 Rwanda
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a contractor to provide Building Automation System (BAS) Preventive Maintenance services for the U.S. Embassy in Kigali, Rwanda. The solicitation requires a qualified contractor to perform comprehensive preventive maintenance across multiple embassy buildings, including General Work Areas, Public Access Areas, and Controlled Access Areas. Key contract requirements include performing three BAS preventive maintenance site visits annually, using manufacturer-certified technicians, and ensuring all systems are maintained in good operational condition. The services must conform to applicable industry standards including IBC, ASHRAE, NFPA/NEC, and U.S. EPA regulations. Quotations for the contract must be submitted via email by April 18, 2025, at 11:00 EST, with the contract structured as a base year and four potential one-year option periods.
The solicitation is not set aside for any specific business category and is open to qualified contractors. The BAS systems to be serviced are Schneider Electric systems located across the Chancery, Office Annex, Warehouse, Utility, and MSGQ buildings, encompassing an estimated 2-7 building controllers, 8-37 advanced application controllers, and 40-165 application-specific controllers. While specific award values are not explicitly stated, the contract will require comprehensive technical services including network connectivity validation, time schedule confirmation, troubleshooting, trend and alarm configuration, and system backup retention. Contractors must be prepared to work in various security-sensitive areas, with additional clearance requirements for Controlled Access Areas. The place of performance is specifically the U.S. Embassy compound in Kigali, Rwanda, with work to be performed by technicians meeting strict security and technical qualifications.
Notice text
The U.S. Embassy located in Kigali, Rwanda requires Building Automation System (BAS) Preventative Maintenance (PM) services. The Contractor shall perform BAS PM Services as described in this Statement of Work. The Contractor shall also provide further evaluation of the overall functionality of the BAS based on concerns and input provided to the Contractor by the Facility Manager (FM) and Facility Management Staff (FAC).
The Contractor shall provide BAS PM Services for the upkeep of the BAS indicated below in Section “C. BUILDING AUTOMATION SYSTEMS TO BE SERVICED”.
a. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration. The BAS PM work required shall include, but is not limited to: Preventative Maintenance; Investigation & troubleshooting; Adjustments; Trend & Alarm configuration; etc...
b. BAS PM Services shall result in all systems serviced under this agreement being in good operational condition when the work is completed
c. The Contractor shall provide all necessary managerial, administrative and direct labor personnel as well as all transportation, tools, instrumentation, equipment and supplies required to perform the BAS PM Services defined in this Statement of Work. The Contractor shall provide the services of qualified, trained, manufacturer certified technicians to perform the required BAS PM services.
d. BAS PM Services shall be performed on BAS installed in and/or serving the General Work Areas (GWA) & Public Access Areas (PAA) at Post.
e. BAS PM Services shall be performed on BAS installed in the Controlled Access Areas (CAA) Restricted spaces at Post. Additional clearance and security provisions are required to access and work in these spaces.
f. BAS PM Services shall be performed on BAS installed in and/or serving the CAA Core spaces at Post. Additional clearance and security provisions are required to access and work in these spaces.
3. All work shall be accomplished in a manner which conforms to the intent of all applicable IBC, ASHRAE, NFPA/NEC, U.S. EPA, and DOS policy, procedures, and directives; causes no damage to buildings or property; endangers none of the building occupants or workers during these task; and leaves the areas safe for occupancy.
Files
| File | Type | Posted |
|---|---|---|
| Kigali BAS Solicitation.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| FY 2026 Preventive Maintenance Services to the Building Automation System | US Embassy Libreville | No set-aside |
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