Boland Motor Repair Chiller

The Department of Justice (DOJ) Justice Management Division has issued a Special Notice of Intent to Sole Source a contract for chiller repair services at the DC VAMC Service area. The notice specifically targets BOLAND INTERNATIONAL, LLC, which has been identified as the sole and exclusive agent for Trane heavy commercial air conditioning products in the designated region. The procurement will be executed under Federal Acquisition Regulation (FAR) 13.106-1(b), which allows solicitation from a single source. Boland International is uniquely positioned as the only vendor capable of providing the required maintenance services for Trane equipment systems in the area, as confirmed by a Sole Source Letter from Trane Commercial HVAC, North America. The notice was published on December 9, 2024, with the same date serving as the response deadline.

The primary objective of this Special Notice is to provide transparency in the government's intent to award a contract directly to Boland International without full competitive bidding. Contractors wishing to respond must submit written communication to the attention of Dante Lewis, with explicit instructions that telephonic responses will not be accepted. The proposed contract will involve providing necessary manpower and supervision for ongoing maintenance of the chiller systems. Importantly, any responses received will not be considered as formal proposals or bids, and the government retains sole discretion in determining whether to open the requirement to broader competition. The estimated contract value is $45,025.00, and it will be structured as a firm-fixed contract. Eligibility is effectively limited to Boland International due to their exclusive manufacturer authorization. The contract aims to ensure equipment reliability by utilizing the manufacturer's authorized service provider, thereby minimizing potential risks of damage or system failure.