Black Hills National Forest HVAC Maintenance & Upgrade

See attachment Amendment 0001:
- Allows split award between Maintenance and Upgrade
- Extends Proposal Due Date to Feb 11 at 1600 MST
- Changes contract start date to March 1, 2019
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COMBINED SYNOPSIS/SOLICITATION: HVAC Maintenance and Upgrade
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Requirement: This contract will includes two parts:
1. Multiple year service contract for HVAC maintenance and urgent repairs at 13 locations operated by the Black Hills National Forest and;
2. Upgrade the HVAC system in the Black Hills National Forest Supervisors office.
Contracting Procedure: The Government intends to use Simplified Acquisition Procedures to solicit and award a multiple year contract. Selection factors for a vendor will be past performance, technical capability along with price and price related factors (see evaluation criteria in the solicitation).

Contract requirements include: 1) Active www.sam.gov registration, 2) Invoice Processing Platform (www.ipp.gov) electronic invoicing, 3) Service Contract Act wages for your employees (prevailing local wages), and 4) FAR Part 12 - Commercial and FAR Part 13 - Simplified Acquisition Procedures.

Set-Aside: This procurement is a total set-aside for small business. The NAICS code is 238220 with a size standard of $15.0 million.

What You Need to Do Now:

1. SAM Registration- You do not have to be registered to submit a proposal, but an award can only be made to vendor who is registered and active in the System for Award Management (www.sam.gov). If you are not registered or have an expired registration, now is the time to get it updated, since that speeds up the process tremendously. Instructions are provided on Attachment 2. You can also contact your local Procurement Technical Assistance Center (PTAC) - www.aptac.org. Either will be glad to assist you. SAM registration is free except for your time and effort. You are encouraged not to pay anyone for this service which you can do yourself or with the assistance described above or by watching the Help Videos on the Help Tab at the web site.

2. Attend MANDATORY Pre-Proposal Meeting/Upgrade Site Visit on Dec 18, 2018 at 1:00 pm. Meet in Lobby of Black Hills National Forest Supervisor's Office, 1015 N 5th St, Custer, SD 57730. This is key to understanding the upgrade requirements.

3. Prepare and submit your solicitation response: In addition to your signed proposal, you are required to submit the information requested in the Instructions to Offerors at the end of the solicitation. Email your response to barbara.darling@usda.gov . Be sure to clearly mark the solicitation number in the subject line of the email.

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