Bi-Annual Removal and Installation of Roof Panel Service
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0680
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- District of Columbia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA) Agricultural Research Service is seeking a contractor to provide bi-annual removal and installation services for roof panels on the Chinese Pavilion at the US National Arboretum in Washington, DC. The service involves handling 128 polycarbonate panels (96 rectangular panels weighing 100 pounds each and 32 angled panels weighing 40-100 pounds each) covering approximately 4,800 square feet, with removal occurring in mid-April and reinstallation in early November each year. Contractors must coordinate closely with the Contracting Officer Representative and Bonsai Staff to protect irreplaceable bonsai trees, provide their own access equipment such as ladders or scaffolding, and store panels in the building's basement between seasons. The evaluation will use a Lowest Price Technically Acceptable (LPTA) method, requiring offerors to submit technical approach documentation, demonstrated experience with similar panel roofing work, and professional references. Quotes are due by 10:00 AM Central Time on August 26, 2025, and must be valid for at least 60 days after receipt.
This procurement is designated as a 100% small business set-aside under NAICS code 561730 (Landscaping Services) with a small business size standard of $9.5 million in annual receipts. The contract structure includes one base year with four option years, spanning from September 28, 2025, through September 27, 2030, for a total potential five-year performance period. Work must be performed between 8:00 AM and 4:00 PM, Monday through Friday, excluding federal holidays, at the United States National Arboretum located at 3501 New York Avenue NE, Washington, DC 20002. The solicitation documents do not identify any incumbent contractors or provide specific budget ranges, though the government intends to award a firm fixed-price purchase order. Contractors must maintain active registration in the System for Award Management (SAM) and comply with applicable wage determination requirements for service contract workers in the District of Columbia area.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The solicitation number is 1232SA25Q0680 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-05. The associated NAICS Code is 561730 and the Small Business Size Standard is $9.5M. This is a small business set aside procurement.
The USDA, Agricultural Research Service, has a requirement for bi-annual removal and installation of roof panels on the pavilion of the US National Arboreum. The Government intends to award a firm fixed price purchase order.
The requirements are further detail in the attached Requirements Document.
The DELIVERY ADDRESS is:
UNITED STATES NATIONAL ARBORETUM
3501 NEW YORK, AVE. N.E. WASHINGTON, D.C. 20002
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award, Offerors shall respond by:
1) Addressing all of the requirements of the RFQ submission documents, and be valid for at least 60 days after receipt of quote.
2) Have an Active SAM.gov registration; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation to be sent via email to Kelly Wright at kelly.wright@usda.gov
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Update #1 ·
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The solicitation number is 1232SA25Q0680 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-05. The associated NAICS Code is 561730 and the Small Business Size Standard is $9.5M. This is a small business set aside procurement.
The USDA, Agricultural Research Service, has a requirement for bi-annual removal and installation of roof panels on the pavilion of the US National Arboreum. The Government intends to award a firm fixed price purchase order.
The requirements are further detail in the attached Requirements Document.
The DELIVERY ADDRESS is:
UNITED STATES NATIONAL ARBORETUM
3501 NEW YORK, AVE. N.E. WASHINGTON, D.C. 20002
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award, Offerors shall respond by:
1) Addressing all of the requirements of the RFQ submission documents, and be valid for at least 60 days after receipt of quote.
2) Have an Active SAM.gov registration; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation to be sent via email to Kelly Wright at kelly.wright@usda.gov
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 3 Questions and Answers.pdf | ||
| Sol_1232SA25Q0680_Amd_0001.pdf | ||
| Attachment 2 Wage Determination 2015-4281 Rev 34.pdf | ||
| Solicitation_1232SA25Q0680.pdf | ||
| Attachment 1 Scope of Work.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Bi-Annual Removal and Installation of Roof Panel Service | Award Notice | |
| This notice | Solicitation |
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