Benefits Officers Development and Outreach-2019 Benefits Training

The Office of Personnel Management (OPM) is seeking a vendor or vendors to provide the following Conference and Lodging accommodation services summarized for the dates outlined below.

The contractor(s) will be required to provide the following services/facilities in support of OPM Benefits Officers Development and Outreach (BODO), Retirement Services. OPM BODO is responsible for developing and providing Federal employees, retirees and their families with benefits programs and services that offer choice, value and quality to help maintain the government's position as a competitive employer. The BODO requirement in support of the 2019 Benefits Training event is for a single facility within one of the geographic areas listed below. It must include the conference, audiovisual, food service and lodging accommodations that are identified in the accompanying draft Performance Work Statement (PWS). A block of rooms as identified in the Draft PWS will need to be reserved for individual lodging and will be reserved by each participant. The charts below identify the potential locations and dates currently being considered:

Sites Zip Codes
Ft. Lauderdale, FL 33301
Greensboro, NC 27403
Jacksonville, FL 32202 and 32207
Orlando, FL 32821
Tallahassee, FL 32301
Tampa. FL 33602

Each date sequence below represents Monday through Friday
Conference Dates
June 3-7, 2019
June 10-14, 2019
July 22-26, 2019
August 12-16, 2019
September 9-13, 2019

Below figures represent estimated occupancy for individual lodging for each night:
Room Nights Number of Rooms
Saturday 6
Sunday-Monday 400
Tuesday -Thursday 425
Friday 150

The specifics of the requirement are listed in the summary of requirements located at paragraph 4 of the Draft PWS.
Lodging accommodations must be Americans with Disabilities Act (ADA) compliant, the property must be able to provide single-occupancy lodging, housing for up to 450 participants, faculty and staff. If an overflow facility is used for individual lodging, shuttle service shall be provided between the contractor's facility and hotels guests. However, if shuttle service is not available, the facility must be within 5 minutes walking distance.
The site and all required services shall be in accordance with the draft PWS, and contain the following:

1. A ballroom that can hold at least 450 attendees
2. at least 8 training rooms that can accommodate at least 50 people per room in various room configurations (crescent rounds, chevron seating or classroom seating (2 chairs per six foot table or three chairs per eight foot table), etc. for all days of the training sessions.
3. In addition, whatever site is selected, all rooms must be well lit, well ventilated, free from distracting noise, and handicap accessible
4. Provide food service as noted in PWS

This is not a request for quote but rather it is a sources-sought notice to determine interest in the forthcoming synopsis/solicitation. The complete Draft PWS will be included with the forthcoming synopsis/solicitation. A Small Business concern must provide a brief capability narrative demonstrating the ability to meet the requirements. All respondents shall provide the organization's official name, DUNS number, Socio-economic status (8a, SDVOSB, HUBZone, Woman Owned SB, etc.), address, point of contact, phone number and email address to: Tangela.Taylor@opm.gov no later than February 12, 2019 at 1:00 p.m.

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