Behavioral Health Conference and Training Sessions for the Great Plains Area Indian Health Service, Aberdeen, SD

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

B. The Great Plains Area Indian Health Service (IHS) intends to award a firm-fixed price, non-personal service, purchase order, commercial item, in response to Request for Quote (RFQ) 21-092.

C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06.

D. This RFQ is associated NAICS Code is 813319, which has a small business standard of $8.0 million.

E. The unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Base Year:                            2021 Annual Behavioral Health Conference $________

Option Year One:                2022 Annual Behavioral Health Conference $________

Option Year Two:               2023 Annual Behavioral Health Conference $________

Option Year Three:             2024 Annual Behavioral Health Conference $________

Option Year Four:               2024 Annual Behavioral Health Conference $________

F. Behavioral Health Conference and Training Sessions for the Great Plains Area Indian Health Service, 115 4th Ave. SE, Aberdeen, South Dakota 57401.

G. Services will be provided in option years this will be a hybrid conference that will be held both virtually and in person at a one of three rotating locations (Sioux Falls, SD, Bismarck, ND or Aberdeen, SD). The period of performance will be for one year from the Date of Award with four (4), one (1) year option periods.

H. FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2020).
    Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number RFQ-21-085.
2. Closing Date: May 24, 2021 at 3:00 pm CT
3. Name, address and telephone number of company and email address of contact person.
4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.
5. Terms of any express warranty
6. Price and any discount terms
7. “Remit to” address, if different than mailing address.
8. A completed copy of the representations and certifications at FAR 52.212-3
9. Acknowledgment of Solicitation Amendments (if any issued)
10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and
11. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
     
                    In addition, Contractors shall provide the following:

• Name and phone number of three (3) professional references.
• Shall meet the qualifications in the Statement of Work and provide copies of requested documents.

Attachments:

• Statement of Work
• Provisions and Clauses incorporated by reference and full text
• Business Associate Agreement
• Contractor’s Performance Conditions & Responsibilities
• HHS Residual Standard of Conduct
• Workplace Violence & Violence in the Workplace
• Courtesy and Respect in the Workplace Policy
• Wage Rate Determinations

I. FAR 52.212-2 Evaluation-Commercial Items (October 2014). See attachment for full text and instructions.

J. FAR 52.212-3 Offer Representations and Certifications-Commercial Items (February 2021) See attachment for full text.

K. FAR 52.212-4 Contract Terms and Conditions-Commercial Item (October 2018) Applied to this acquisition and it’s incorporated by reference.

L. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (January 2021) See attachment for full text.

M. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable.

N. Submit proposal to:

Aberdeen Area Indian Health Service

Attn: Nichole Lerew, Supervisory Contract Specialist

115 4th Ave. SE, Room 309

Aberdeen, SD 57401

Or fax to 605-226-7669 or email nichole.lerew@ihs.gov

Questions in regards to this solicitation shall be submitted in writing by either email, fax or mail. The last day to submit questions is July 15, 2021, 12pm, CT.

The solicitation does not commit the Government to pay for any cost for preparation and submission of an offer.  In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition.

ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ.  In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.