Band Regalia

The 502nd Contracting Squadron, 2273 Reynolds Road, San Antonio, TX 78234 is issuing a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) reference number 0010209045.

The North American Industry Classification System (NAICS) Code for this requirement is 313113, Thread Mills. This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-58 effective 18 May 2012. The Government intends to award one Firm-Fixed Price contract for Band Regalia at Fort Sam Houston, Texas 78234 in support of the 323rd Army Band.

Questions regarding this Request for Quote are to be directed ONLY to the 502d Contracting Squadron personnel. Questions should be in writing and sent by email to Magdalenda Hudson-Murray at magdalenda.g.hudson-murray.civ@mail.mil. Answers considered material to the successful receipt of quotes will be made accessible to all potential vendors via an amendment to this solicitation.

Submit your quote no later than 12:00 P.M., Central Standard Time, 04 September 2012. Submit electronically by e-mail to, magdalenda.g.hudson-murray.civ@mail.mil. Insert proposed unit and extended prices in the above price schedule for each contract line item number (CLIN). All pricing will remain valid from the date of submission for 30 days. All offers must submit a copy of, a completed copy of their Representations and Certifications.

BID SCHEDULE:Potential Offerors are to provide a quote for the supplies listed below. Quote shall include a unit and total price for the following bid schedule:

CLIN 0001- DRUM MAJOR'S REGALIA MACE and carrying case. 58" Stave, Brown
Malacca cane shaft, nickel fittings, double crossed chains, long ferrule,
brass Mace head, nickel plated A silver color mace, head engraved on the
dome with an image of a medical cross embellished by a lone star, encircling
the head-shaft a border scroll engraved and encircling the top part of the
shaft are a pair of cannons in saltire, a representation of the Clock Tower
in the Quadrangle. (Attachment 1)

CLIN 0002- DRUM MAJOR'S BALDRIC and carrying case. Fully embroidered using
silver and gold bullion threads and colored silks. On a dark blue field with
white/silver fringe borders with two drum sticks attached; arched above a
gray representation of the Clock Tower with two black cannons outlined in
silver gray in saltire, a white lone star embellished with a medical cross
above it. Below the tower a French horn in silver gray with the innards in
the shape of A5 in scarlet, a scarlet ribbon scroll folded back on itself
turned blue inscribed in white letters. Below the horn a scarlet ribbon
scroll folded back on itself turned blue inscribed in white letters. At
the bottom a flourish repeated eight times with a connecting oval hoop all
in scarlet. (Attachment 2)

CLIN 0003- TABBARD Fully embroidered. On a dark blue field with white/silver
gray fringe at sides and bottom; in front of a pair of black gray cannons
outlined in silver gray in saltire, a silver gray representation of the
Clock Tower with a white lone star embellished with a red medical cross.
Arched above a red scroll inscribed,"323d ARMY BAND", and arched in base
"FT. SAM'S OWN" in white letters. (Attachment 3)

DELIVERY INFORMATION:
INSPECTION AND ACCEPTANCE: Destination
DELIVERY DATE: 30 days from contract award date
PLACE OF DELIVERY: 2436 Hood Street, Fort Sam Houston, Texas 78234

POINT OF CONTACT INFORMATION:
A. The Contract Specialist for this requirement is: Magdalenda Hudson-Murray (210) 295-4453, magdalenda.g.hudson-murray.civ@mail.mil
B. The Contracting Officer for this requirement is: Larry D. Sizer (210) 221-3880 larry.d.sizer.civ@mail.mil
PROVISIONS AND CLAUSES: The following clauses and provisions are applicable to this solicitation and can be viewed through internet access at the Federal Acquisition Regulation (FAR) Site, http://farsite.hill.af.mil:
FAR 52.203-6, Restrictions on Subcontractor Sales to the Government
FAR 52.204-10, Reporting Executive Compensation and First Tier Subcontract Awards
FAR 52.209-6, Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations
FAR 52.212-1, Instruction to the Offerors - Commercial Items
FAR 52.212-3 Alt l, Offeror Representations and Certifications - Commercial Items.
FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Jun 2010) (See Addendum below)
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Mar 2012) (DEVIATION)
FAR 52.219-1 Alt I, Small Business Program Representations
FAR 52.219-28, Post Award Small Business Program Representation
FAR 52.222-3, Convict Labor
FAR 52.222-21, Prohibition of Segregated Facilities
FAR 52.222-22, Previous Contracts and Compliance Reports
FAR 52.223-18, Encouraging Contractor Policies to Band Text Messaging While Driving
FAR 52.225-13, Restrictions on Certain Foreign Purchases
FAR 52.232-23, Assignment of Claims
FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration
FAR 52.233-3, Protests after Award
FAR 52.233-4, Applicable Law for Breach of Contract Claim
FAR 52.252-5, Authorized Deviations in Provisions
FAR 52.252-6, Authorized Deviations in Clauses
DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights
DFARS 252.204-7004 Alt A, Central Contractor Registration
DFARS 252.211-7003, Item Identification and Valuation
DFARS 252.212-7000, Offeror Representations and Certifications--Commercial Items
DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, with the following clauses selected:
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials
DFARS 252.225-7001, Buy American Act and Balance of Payments Program
DFARS 252.247-7023 Alt III, Transportation of Supplies by Sea
(END OF DFARS 252.212-7001 CLAUSE SELECTION)
DFARS 252.225-7000, Buy American-Balance of Payments Program Certificates
DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports
DFARS 252.232-7010, Levies on Contract Payments
DFARS 252.247-7023, Transportation of Supplies by Sea

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (as): http://farsite.hill.af.mil//.
(End of clause 52.252-1)

FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil//.
(End of clause 52.252-2)

5352.201-9101 Ombudsman As prescribed in 5301.9103, insert the following clause:
OMBUDSMAN (APR 2010)

a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact Mr. David E. Jones, HQ AETC/A7K 2035 First Street West Ste 1, Randolph AFB, TX 78150-4304, (210) 652-7907, fax (210) 652-8344, david.jones.3@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.
(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.
(End of clause 5352.201-9101)

As prescribed in 12.302(d) the following addenda is provided for solicitation provision FAR 52.212-4 Contract Terms and Conditions - Commercial Items (Feb 2012)
FAR 52.212-4, Paragraph (c) is hereby tailored as follows:
(c ) Changes. Changes in the terms and conditions of this contract may be made Only by written agreement of the parties with the exception of administrative changes Such as paying office, appropriation data, etc., which may be changed unilaterally by the Government.

Reference FAR 52.212-4, Paragraph (n) is hereby tailored as follows:
(n) Title. Unless specified elsewhere in this contract, title to items furnished by this Contract shall pass to the government upon acceptance, regardless of when or where the Government takes physical possession. Title for commercially-available-off-the-shelf (COTS) Software is exempt from this paragraph. The terms and conditions of the software licensing Agreement shall prevail in lieu thereof.

ADDITIONAL INFORMATION:
1. QUOTATION PREPARATION INSTRUCTIONS: To assure the timely and equitable evaluation of quotations, vendors must follow the instructions contained herein. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and if applicable, sub-factors. Quotations submitted in response to this Combined Synopsis/Solicitation must address the following evaluation factors ; FACTOR I - Technical Capability Quote, FACTOR II - Price;

FACTOR I - TECHNICAL CAPABILITY QUOTE
1) A technical description/illustration of the equipment being offered in sufficient detail to evaluate compliance with the requirement relating to product specifications and respective features found in the attached Statement of Objectives. This includes, but not limited to product literature, spec sheets, drawings, or other documents, as found necessary. Vendor's quote shall also illustrate, if applicable, Probable life expectancy of the item(s) selected; Warranty considerations.

FACTOR II - PRICE
1) An offer must be made on all categories for that offer to be eligible for consideration for award.

2. Basis of Award: The award will be made to the vendor whose quotation represents the best value to the government. As allowed by FAR 13.106-2(b) (1), the Lowest Price Technically Acceptable (LPTA) selection process shall be applied. Award will be made to the vendor who is deemed responsible and responsive, and represents the best value to the government based on selection of the technically acceptable quotation with the lowest evaluated price. The best value is represented by the lowest priced technically acceptable quotation. To be eligible for award, a quotation must meet all technical requirements, conform to all required terms and conditions, and provide all information required. The technical area will be evaluated on an "acceptable" or "unacceptable" basis. Only those quotations determined to be technically acceptable will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award.

EVALUATION FACTORS:
1. Price (Total) - The Government may assess the realism of proposed prices where a vendor's total evaluated price can realistically support the requirement herein.
2. Technical Capability - The vendors quote will be evaluated to the extent that it meets the requirements of the Statement of Objectives.
All payments are to be paid via the Internet through the Wide Area Work Flow (WAWF) system. WAWF may be accessed at https://wawf.eb.mil. WAWF training may be accessed online at http://www.wawftraining.com. Payment information may be accessed using the DFAS website at https://www.dfas.mil. Your contract number or invoice number will be required to inquire on the status of your payment.