Backup generator for 2 lift stations for the Seneca Cayuga Nation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246-24-Q-0002.  Submit only written quotes for this RFQ. This solicitation is 100% SET ASIDE for Buy Indian Small Businesses. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-03.  The associated NAICS code is 238290.

This RFQ contains One (1) Line Item:

CLIN DESCRIPTION QTY UNIT Unit Price TOTAL

0001 Furnish and Install backup generator for Two Lift stations for the Seneca Cayuga Nation  1 EA 1.00  

Price Breakdown:

Mobilization and Demobilization 1 LS

20 KV Trailer Mounted Diesel Generator 1 LS

 Manual Transfer Switch with NEMA 3R Enclosure 2 EA

Misc Electrical Work and Appurtenances 1 LS

Startup and Fuel 1 LS

PERIOD OF PERFORMANCE: 30 days after receipt of Award

 Vendor Requirements:   SEE ATTACHED STATEMENT OF WORK

Submit Quotes no later than: 02/26/2024 5:00 P.M. CST  to the Following Point of Contact: Noleen Powell, Contract Specialist, via Email: Noleen.Powell@ihs.gov.

Evaluation:  FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):

(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

To be considered technically acceptable, items must meet the following:

- Offers shall be provide Generac Mobile Diesel Generator MLG20IF4 (20 KW) or equal, with single axle Trailer.

1. 1. 1. 1. Generac Mobile diesel engine-driven generator set MLG20IF4, or equal.
         2. Single Axle Trailer
         3. 2” Ball
         4. Tube and Sleeve Trailer Jack
         5. Minimum 20 kW nominal power provided.
         6. Voltage 240V ac.
         7. Phase Single
            1. External solid-state, frequency compensated voltage regulation (+/- 1% regulation).
            2. Governor to provide +/- 0.25% frequency modulation.
            3. Automatic Voltage Regulation: Maintain constant output voltage regardless of input voltage variations up to plus or minus 10 percent.
            4. Safety Functions: Sense abnormally low battery voltage and close contacts providing low battery voltage indication on control and monitoring panel. Sense high battery voltage and loss of ac input or dc output of battery charger. Either condition shall close contacts that provide a battery-charger malfunction indication at system control and monitoring panel.
         8. Oil type lubrication system.
         9. Belt-driven water pump cooling system.
            1. Integral Cooling System: Closed loop, liquid cooled, with radiator factory mounted on engine generator mounting frame and integral engine-driven coolant pump.
         10. 2,400 cfm air flow (or, as per manufacturer’s recommendations, whichever is greater).
         11. Made in the USA.
         12. Manual Transfer Switch and NEMA 3r Enclosure

- Provide proof of warranty to match Statement of Work.

- Provide proof of OK State License.

This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below.  Terms and conditions other than those stated will not be accepted.  The above pricing is all inclusive. 

Location of Site Visit: February 15, 2024 at 11:00 A.M.

Meet at the Seneca Cayuga Grand Lake Casino 24701 S 655 RD, Grove, OK 74344, Lat (36.657696), Long ( -94.707939). Questions are due no later than February 20, 2024 5pm CST.

PROVISIONS:  The following FAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Items (SEPT 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (NOV 2023) (the offeror should include a completed copy of this provision with their quote).

CLAUSES:  The following FAR clauses apply to this solicitation:

FAR 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2023); FAR 52.212-5 (DEC 2023), Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited):  FAR 52.203-6 Restrictions on Subcontractor Sales to the Government;  52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.219-8; FAR 52.219-13,; FAR 52.219-28,; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving;  FAR 52.225-1, Buy American Act--Supplies;  FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41,FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment.  The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil.

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (Noleen.Powell@ihs.gov) 

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award.  Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability.  Failure to provide sufficient technical detail may result in rejection of your quote.