Astana Post in-country Courier Services
Closed Solicitation Posted
- Solicitation number
- 19KZ1026Q0003
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 492110 Couriers and Express Delivery Services
- Place of performance
- Astana 01000 Kazakhstan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is soliciting quotations for in-country courier services to support the U.S. Embassy in Astana, Kazakhstan under solicitation number 19KZ1026Q0003. The services encompass domestic, standard, and high-priority shipments throughout Kazakhstan, including diplomatic mail pickups at Astana airport, with expected average monthly volumes exceeding 4,000 kilograms on key routes such as Almaty-Astana, Astana-Almaty, and intra-Astana deliveries. Contractors must provide comprehensive courier capabilities including pickup, transportation, tracking, delivery, insurance, quality assurance with no more than one customer complaint per month, 24/7 availability, website functionality for tracking and invoice monitoring, and reporting capabilities. The Government will award the contract to the responsible company submitting an acceptable offer at the lowest price based on initial quotations, though discussions may be held with competitive-range offerors if necessary. Quotations must be submitted by March 27, 2026, at 3:00 PM Astana time (GMT+5) either by sealed envelope to the U.S. Embassy Astana or electronically to AstanaGSOProcurement@state.gov in English-language MS-Word, MS-Excel, or PDF format not exceeding 30 megabytes, and offerors must be registered in the System for Award Management (SAM) prior to submission.
This solicitation contains no set-aside designations and represents a follow-on requirement to the previous contract held by Emex Limited Liability Partnership. The contract is structured as an indefinite-delivery, indefinite-quantity firm fixed-price agreement for a one-year base period (2026-2027) with two optional one-year renewal periods extending through 2028-2029, with a base period contract value capped at 55,000,000 Kazakh Tenge (approximately $120,000 USD) and a minimum value of 500,000 tenge. Pricing must be submitted in Kazakh Tenge with VAT listed as a separate line item. All work will be performed in Astana, Kazakhstan, and contractors must obtain all required local licenses and permits, maintain comprehensive general liability and workers' compensation insurance per local legal requirements, and demonstrate prior relevant experience with client references. The Contracting Officer is Jeffrey Meyer, with Alexey Kaulko serving as the Contracting Officer's Representative.
Notice text
Enclosed is a Request for Quotations (RFQ) for Astana Post in-country Courier Services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by March 27th 2026 at 3pm of local Astana time + 5 GMT. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for Astana Post in-country Courier Services, Request for Quotations number 19KZ1026Q0003 to US Embassy Astana, Kazakhstan, 010000 located at Koshkarbayev Avenue, BLVD No. 3.
or
Your quotation must be submitted electronically to AstanaGSOProcurement@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| 19KZ1026Q0003 Q and A.pdf | ||
| 19KZ1026Q0003 Courier Services Solicitation 2026-2029.pdf |
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