Armed Guard Security - DR4683-CA

The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Procurement Section is issuing this Request for Quotation (RFQ) for the purpose of procuring the services of Armed Security Guards within the State of California for disaster declaration 4683. 

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR 15 Contracting by Negotiation, as supplemented with additional information included in this notice.

The solicitation number 70FBR923Q00000040 is being issued for a request for quotes (RFQ) for Small Business contractors. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04.

This action is being competed using the policies and procedures for procurements under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 USO 5150) and FAR 6.208 Set-Asides for Local Firms during a Major Disaster or Emergency. A "local firm" means a private organization, firm, or individual residing or primarily doing business in the affected area that has been made part of the disaster or emergency declaration.

This procurement is a 100% Small Business set-aside and the associated North American Industrial Classification System (NAICS) code for this procurement is 561612 Security Guards and Patrol Services, with a small business size standard of $29,500,000.00 for vendors residing in or primarily doing business in the federally declared State of California for disaster declaration 4683.

The Government intends to award a single fixed-price Labor Hour contract to the responsible offeror submitting an overall quote that is determined best value to the Government’s needs, price and other factors considered, using the procedures prescribed in the technical evaluation factors.

Quote Submission Instructions

Responses to this Request for Quote are due electronically to Demetria.carter@fema.dhs.gov and cc: Tiffany.young@fema.dhs.gov no later than 2:00 pm PST, on Monday, August 14, 2023. This solicitation requires an active registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines.

Contractors are requested to submit their fully burden fixed labor hour ratesto provide the services outlined in the attached statement of work.  The labor hour price shall consider the Department of Labor (DOL) category 27102 Guard II labor category and level of effort required to perform the services described in the statement of work. Wage Determination No.: 2015-5617, 2015-5623, 2015-5625, 2015-5631, 2015-5633, 2015-5637, 2015-5641, 2015-5643, 2015-5647, 2015-5649, 2015-5649, 2015-5653, 2015-5663, 2015-5665 and 2015-5673.

Period of Performance will be a base of 30 days from date of award, and (2) 1-month option periods.

Evaluation Factors for Award

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the best value to the Government’s needs, price and other factors considered. The factors are listed below in descending order of importance. All evaluation factors, other than price, when combined, are significantly more important than price. The following factors shall be used to evaluate offers:

Volume I: Technical Factors – Limit 15 Pages

Factor 1 – Work Plan & Proposed Personnel

The contractor’s quotation shall be evaluated on its demonstrated ability to provide staffing throughout the State of California necessary to accomplish the tasks outlined in the Statement of Work. The work plan shall fully describe the offeror’s proposed solution to achieve requirements of the SOW and address the offeror’s technical approach and methodology. At a minimum, the offeror shall address the functions and disciplines involved for each objective, skill levels, and quantity of resources and methods of operation.

Factor 2 – Project Management Plan & Oversight

The contractor’s quotation shall be evaluated on its demonstrated project management and oversight capability. Contractor must propose an acceptable plan to manage its workforce. The plan should seek to minimize the supervision and assistance from the FEMA Security Manager. The management plan shall demonstrate the offeror’s ability to direct and control the operation of this requirement both programmatically and on a daily basis in an efficient and cost effective manner. It shall also address how the offeror will manage risks (including both identifying and mitigating risks). The plan shall include a detailed discussion on how any subcontracted work will be managed and integrated to ensure efficient and effective services are provided.

Factor 3 – Quality Control Plan

The quality control plan shall demonstrate the offeror’s ability to propose and execute a quality control plan, whereby the contractor manages and monitors the process and takes the appropriate corrective action to correct performance to meet program objectives. The quality control plan shall discuss the offeror’s policies and procedures to ensure compliance with the contract requirements and its methods of documenting and enforcing quality control procedures of both the prime contractor and subcontractors.

Factor 4: Past Performance & Company Experience

The submitted past performance experiences shall be of contractual work that is similar to the requirements set forth in this solicitation. Past experience summaries shall be for projects completed in the last three years or currently in process, which are of similar size, scope, and complexity relevant to the effort required by this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of State and local governments, and commercial customers. Contracts with the parent or an affiliate of the offeror may not be used. The following information shall be provided for each referenced contract:

a. Program title or product name

b. Contract number

c. Contract type

d. Brief synopsis of work performed

e. Brief discussion of how the work performed is relevant to this solicitation

f. Contract Value

The Government will consider the above information, as well as information obtained from any other sources, when evaluating the offeror’s experience. The past performance evaluation will assess the Offeror's record of relevant and recent work for government and private sector clients.

Volume II: Price

Offerors shall complete Attachment 2 Pricing Worksheet. Do not change the government provided estimated level of effort; simply complete insert the fixed labor rate. The government will confirm calculations for accuracy.

All non-price factors, when combined, are slightly more important than price.

The technical evaluation rating criteria are defined on Attachment 04.

Content of Quotes

Each volume shall be marked with quotation number, title and Offeror's name. Pages shall be numbered. Front matter does not count against the page limitation. The typewritten or printed letters shall be no smaller than 10 point or equivalent as the minimum size standard, with no reduction permitted except organization charts or other graphic illustrations; in those instances where reduction is allowable (no smaller than 10 point recommended), Offerors shall ensure that the print is easily readable. Each page shall have not less than one-inch margins on each side of the page. Header/footer information (which does not include any information to be evaluated) may be included in the 1’ margin space. Each 8 and 1/2 by 11 inch “sheet” shall count as one page. Foldouts for complete spreadsheets and/or organization charts are permissible up to 11" by 17" and shall count as two pages.