Architect-Engineer Services (Mechanical and Electrical)

Added: May 17, 2013 3:21 pm This is a pre-solicitation for an Architect/Engineer (A-E) firm for design of mechanical and electrical projects and supporting services at or designated by the Air Force Research Laboratory (AFRL), Rome NY, including subordinate field and other supporting sites.The services may include, but are not limited to engineering studies; preparation of plans, specifications, cost estimates, and parametric cost estimates; as-built drawings; and post construction services. Projects may involve new construction, remodeling, alteration, repair, and maintenance type projects. Title II Construction Services may also be required to cover a full range of construction inspection and project surveillance services. Various types of A/E Services such as investigation, inspection, studies, reports, and cost estimates may also be required as relates to project design. Projects could include various combinations of disciplines. However, it is the intent of this pre-solicitation to evaluate and pass on the most highly qualified firms for review by the final selection board who will select one firm as prime contractor to focus on related projects requiring staff and personnel schooled in, and New York State certified and/or licensed in, Mechanical and Electrical Engineering (M/E) disciplines. See the attached Statement of Scope (SOS) for a description of services that may be ordered under this contract.

The Government intends to issue a firm fixed-price Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with a five year ordering period. The selected firm must negotiate hourly rates for anticipated disciplines, reproduction, overhead, profit, and other elements. Projects will be issued to the contractor by task orders. The minimum amount to be issued under the contract will be the value of the first task order. The maximum order amount will not exceed $695,000 over the five year ordering period.

This pre-solicitation is being issued on a Total Small Business set-aside basis. For information, the NAICS code relevant to this procurement is 541330 with a small business size standard of $14,000,000 average annual revenue.

EVALUATION AND SELECTION CRITERIA

Potential sources must provide a complete, written SF330, Parts I and II. Include the firm's ACASS number if available. A SF330 is attached to this solicitation and also can be accessed online in the Forms Library at http://www.gsa.gov.

Completed SF330s received in response to this notice will be evaluated by a government board in accordance with Public Law 92-582 (Brooks Act), Federal Acquisition Regulation (FAR) Part 36.6, and supplements thereto in order to determine the most highly qualified firms. Failure to provide the requested data or accessible points of contact could result in a firm being considered less qualified.

Offeror's must be registered in the SYSTEM FOR AWARD MANAGEMENT (SAM) database to receive a contract award. If the Offeror does not become registered in the SAM database within 4 days after receiving notification from the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

The A/E firms will be evaluated in accordance with the following selection criteria:

(1) PROFESSIONAL QUALIFICATIONS. Evaluators will award up to 30 points based on their judgment of the depth and experience of the firm and other firms submitted as part of the team as well as the professional qualifications of their staff and other firm staff submitted as part of the team.

SF 330, Part I, Block E, should show brief resumes of key personnel of the firm/teaming arrangement. The combination of criteria below will be used to determine the ability of the staff to be effective innovative and contribute to the successful completion of project task orders. Responses will be evaluated to determine personnel:

a. Education
b. Training
c. Project Experience
d. Professional Registration of Key Personnel

(2) SPECIALIZED EXPERIENCE. Evaluations will award up to 20 points based on specialized experience of the firm's staff to the typical requirements that may generated as part of this statement of work and the firm's demonstrated success in specifying the use of recovered materials in construction, and achieving waste reduction and energy efficiency in facility design.

SF 330, Part I, Block F, list only current projects or projects completed in the past five years. Projects completed more recently will be evaluated more advantageously for the offeror. These projects should show scope and nature similar to the RRS Statement of Scope, the complexity of the job, challenges faced, actions taken and the resolution and results of any challenges faced, as well as identify any key personnel in Section G that worked on the projects and their role.

SF 330, Block H should clearly identify, the firm's demonstrated success in specifying the use of recovered materials in construction, and achieving waste reduction, pollution prevention, and energy efficiency in facility design. The contractor should also identify if the prime or its associates have at least one Leadership in Energy and Environmental Design (LEED) Accredited Professional as defined by Green Building Council. The contractor should also identify LEED awards and ratings achieved by the firm and its associates.

(3) CAPACITY FOR TIMELY ACCOMPLISHMENT OF WORK. Evaluations will award up to 20 points on the following table to judge the capacity of the firm to accomplish the requirement in the statement of work. Within the SF 330, Part I, Block H, each firm shall demonstrate how they will manage, coordinate and administer the work within the prime and among any teaming partners. Teaming partners to be included by the prime contractor in their response should be clearly identified as such for evaluation purposes and will later be agreed to during negotiations of any resultant contract. SF 330 Blocks C and F may also be evaluated to support this criterion. SF 330, Part IIs shall be provided for the specific prime office expected to lead this effort and teaming partners proposed to perform the work. In Block 9c(i), enter the total number of employees for the firm and in Block 9c(2) enter the total number of employees for this office.

Responses will be evaluated to determine the following requirements:

a. Capacity to perform work in-house;
b. Ability to support concurrent projects;
c. Ability to manage, coordinate, and administer work within prime and among teaming members;

(4) PAST PERFORMANCE. Evaluations will award up to 35 points based on evaluation of past performance of the firm with respect to their execution of DoD and other contracts, both Government and private. Reports of completed DoD contracts listed in the Federal Awardee Performance and Integrity Information System (FAPIIS) public access web page located at https://www.fapiis.gov/fapiis/govt/fapiispubaccessmain.jsp will be reviewed for performance on Government contracts. FAPIIS provides users access to integrity and performance information from the FAPIIS reporting module in the Contractor Performance Assessment Reporting System (CPARS) and suspension/debarment information from the Excluded Parties List system (EPLS). FAPIIS Public Access will only display integrity, performance, and proceeding information entered on or after April 15 2011. Anything earlier will be verified on the CPARS page at http://www.cpars.gov/. SF 330, Block H. cite examples of performance and customer satisfaction such as recognition for technical achievements, cost savings, or commendations received by your team for projects similar to the scope of work. Responses will be evaluated to determine:

a. Ability to maintain cost, schedule and quality;
b. Customer satisfaction

(5) LOCATION. All firms responding to the synopsis will be considered. However, evaluators will award up to 15 points based on the firm's knowledge of the locality (Rome, NY), local environmental laws and regulations, and the firm's ability to respond to the site for urgent or time-sensitive matters.

(6) VOLUME OF DOD WORK. Evaluations will consider the volume of work previously awarded to the firm by DoD and will award up to 10 points with the objective of effecting an equitable distribution of DoD contracts among qualified A-E firms, i.e., firms with a greater number of contracts or volume of work should be awarded less points and vice versa. SF 330, Block H should clearly identify, in table format similar to SF 330, Part II, Block 11, the volume of DoD work. SF 330, Block 11a, where Federal Work is written, firms should enter DoD volume only. Amounts should represent the total amount of any DoD contract vehicle in which obligation of funds has occurred in the previous five (5) years from the date of this announcement.

(7) INTERVIEW/DISCUSSION. The Final Selection Board will award up to 20 additional points to the three highest scoring firms, as determined by the Pre-Selection Board. These 20 points will be awarded on, but not limited to, the following criteria: clear understanding of Statement of Scope; examples of outstanding past performance; customer responsiveness; examples of projects completed ahead of schedule; use of creativeness and imagination in design development, and response to questions from Final Selection Board members.

TEAMING AGREEMENTS. The prime contractor shall provide a statement in the cover letter confirming executed teaming agreements are in place for all team members on proposal. The statement shall also list all team members.

Basis of Award: Submissions of completed Standard Form 330 (SF 330) received in response to this notice will be evaluated by a government board in accordance with PL 92-582 (Brooks Act) and Federal Acquisition Regulation (FAR) Part 36.6 to determine the most highly qualified firms. Evaluation of past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. Selection of the A-E firms for these contracts will be based on the following evaluation factors. Not all evaluation factors are of equal weight, with variations from 10 to 35 points. The Pre-Selection Board will use the factors from Criteria 1 through 6 to determine the firms that will be recommended to the Final Selection Board. The Pre-Selection Board will recommend to the Final Selection Board the three highest scoring firms. The Final Selection Board will also use the factors from Criteria 1 through 6 to score the firms recommended by the Pre-Selection Board. The Final Selection Board will further evaluate these firms based on interview/discussion and record their scores from Criteria 7 (worth 20 points). These scores will be added to the previous subtotals to arrive at a total point value that will determine the order of recommending the preferred candidates to the contracting officer. The selection board then will recommend the most highly qualified firm for issuance of a Request for Proposal (RFP) and negotiation. If the government is unable to negotiate a fair and reasonable contract with the firm considered to be the most qualified, negotiations will be formally terminated with that firm. Negotiations will then be undertaken with the second most qualified firm and so on down the ranked order until the government is able to negotiate a fair and reasonable contract.

ADDITIONAL INFORMATION

The Architect-Engineer Contract Administration Support System (ACASS) will be utilized for contractor performance reporting. The contractor selected for award must have a valid DoD PKI certificate. Refer to http://www.cpars.csd.disa.mil for more information.

Firms that meet the requirements described in this announcement are invited to submit their completed SF330 to the Point of Contact attached to this notice. Firms must submit two (2) copies if responding in paper, hardcopy form. E-mail responses will be accepted.

Submit all questions in writing to Richard Childres at richard.childres@rl.af.mil.