Aperture Card Production

Added: Jun 25, 2015 3:57 pm Modified: Jun 30, 2015 3:41 pmTrack Changes The purpose of this amendment is to add four (4) 12-month Option Years in addition to the 12-month Base Period stated in the solicitation.



See Attachement 3 for the amended RFQ Spreadsheet

Added: Jun 25, 2015 3:57 pm Modified: Jun 29, 2015 4:07 pmTrack Changes The purpose of this amendment is to add the following statement to the Statement of Work included in the original solicitation:



"Ability to read a 300 dpi gray scale digital scan from the aperture cards made from our scans".

Added: Jun 25, 2015 3:57 pm SOLICITATION S15PS00013



This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is S15PS00013 and is a Request For Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-73. The anticipated contract type will be Firm Fixed Price. This is a 100% set aside for Service Disabled Veteran Owned Small Business only. The associated North American Industrial Classification System (NAICS) code for this procurement is 518210 with a small business size standard of $32.5M. Only qualified offerors may submit a quote.



The DOI OSMRE Appalachian Region - Office of Surface Mining Reclamation and Enforcement requires the following items, Meet or Exceed, to the following:



LI 001: Produce 2 each Silver Halide Aperture Cards from each 36 inch x 48 inch Grayscale JPEG Digital Map Scans. Maximum file size: 500 MB. Aperture card film shall have a certified minimum life of 500 years. Card can be produced from grayscale jpeg (Joint Photographic Experts Group) images of 200 to 400 dpi. An eight (8) digit document number will be typed upon each card. Estimate 32,000 digital scans to be processed during 12-month performance period. (See the attached SOW)



New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.



Quote MUST be good for 45 calendar days.

Quote MUST be submitted by 07/08/2015

Questions and concerns MUST be submitted by 07/01/2015



Questions/Concerns as well as quotes shall be submitted to Mr. Girma Kebede at the following email address: gkebede@osmre.gov



Please use the attached Price Spread Sheet to submit your quotes.

In addition, you are required to submit a minimum of one page explaining how you will meet the minimum requirements stated in the Statement of Work.

All offereors are required to submit their Small Business Certification to show that their business is registered as Service Disabled Veteran Owned Small Business.



Shipping must be free on board (FOB) destination CONUS (Continental U.S.), Marked For: Inside Delivery, which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.



The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.



Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

Questions Submission: Interested offerors must submit questions concerning the solicitation by 12:00 pm, Wednesday 01 July 2015. Send all questions to Mr. Girma Kebede by email at gkebede@osmre.gov. No phone calls will be entertained.

Quote Submission: All quotes must be submitted by 12pm Wednesday 8 July 2015. Quotes must be emailed to Mr. Girma Kebede at gkebede@osmre.gov.

All offerors must register with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.