Annual Pharmacy Inventory - Wilkes Barre VAMC

GENERAL INFORMATION FOLLOWED BY A TENTATIVE STATEMENT OF WORK NOTICE: This is not a solicitation but rather a Request for Information (RFI) (Sources Sought) to determine capability of potential sources and is for information and planning purposes only. Veterans Health Affairs, Network Contracting Office 4, is issuing this request for information/sources sought notice in order to identify capable firms to perform inventory services for the Wilkes-Barre VA Medical Center. Responses must be submitted by January 05, 2018. Submit responses to the information requested above via email to william.schlobohm2@va.gov . All SDVOSB and VOSB firms that respond shall include proof of CVE certification via www.vip.vetbiz.gov. All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB contractors are preferred, all capable contractors are welcome to respond to this sources sought notice for market research purposes, and shall include as part of their response a brief capability statement that covers the information in the following tentative statement of work The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses. SAMPLE / TENTATIVE STATEMENT OF WORK (BELOW) STATEMENT OF WORK Objective: The VA requires a yearly inventory to be performed for both inpatient and outpatient pharmacies. This includes the counting of all drugs and supplies in the main pharmacies as well as the Scriptpro and Automed machines- (1 Scriptpro machine in outpatient and 1 Automed machine in inpatient). There is no pharmacy in-house count and pharmacy staff will not be assisting in the inventory count. Performance Requirements: The Contractor shall: Have the capability to download pricing files from the VA wholesaler, Mckesson. Complete each annual inventory no earlier than January 1St and no later than February 28th of each of the contract periods. Count and record quantities of all medications and supplies, in both inpatient and outpatient pharmacies and machines. Accomplish said tasks in an efficient and timely manner. The count shall be completed in one day on a weekend. Provide and utilize their own equipment and personnel. Provide detailed excel and PDF reports showing total inventory of each pharmacy, (inpatient and outpatient). Reports shall include a breakdown of the total value of each area inventoried ex: (vault, refrigerators, main pharmacy, Scriptpro and Automed machine) as well as total value of inpatient and outpatient. Reports shall include the following information: Quantity of drug or supply Name of drug or supply NDC# of drug or supply Strength of drug Size Unit cost Extended cost Electronic reports shall be provided to the pharmacy within 72 hours of the inventory, and provided in both Excel and PDF formats. Pharmacy COR will be provided the opportunity to request corrections to the file if errors are found before final approval. Upon approval by the Pharmacy COR, the Contractor shall forward the final electronic inventory record directly to the COR. Work will be subjected to random sampling for quality assurance. Ten medications from both inpatient and outpatient pharmacy will be double counted by pharmacy staff to ensure accuracy. The C&A requirements do not apply to this solicitation, and a Security Accreditation Package is not required. Contractor must comply with physical security policies by checking in with VA police and/or COR and obtaining a VA approved ID badge that must be worn at all times on VA premises. COR is responsible for ensuring contractor is escorted at all times by authorized VA staff. Contractor owned computer equipment including laptops are not permitted to connect to the VA network.