Annual Fire Suppression System Inspection & Maintenance

Added: Mar 31, 2011 9:29 am Inspection & Maintenance of Fire Protection System
1) BACKGROUND INFORMATION
The Rocky Mountain Laboratories (RML), through this procurement, intends to award a Firm-Fixed
Price (FFP) order for a one time inspection service in support of the Government owned Fire
Protection Systems specified herein. The focus is to provide support to the Maintenance Section
function in its critical role of providing building support services to laboratories and their supporting
facilities. This Statement of Work describes the requirements for the RML located at 903 South 4th
Street, Hamilton, Montana.
2) PURPOSE AND OBJECTIVES OF THE ACQUISITION
The Vendor shall provide all tools, equipment, personnel, transportation and all other services
necessary to support the Government owned fire protection systems, which include the fire alarm
system and automatic fire sprinkler systems as defined below. The vendor shall inspect the systems
to determine whether they are in service and in satisfactory condition in accordance with National
Fire Protection Association (NFPA) standards.
3) CONTRACTOR REQUIREMENTS:
Independently, and not as an agent of the Government, the vendor shall:
A) Provide all necessary trained and qualified personnel, labor, equipment and calibration
instruments to perform preventive maintenance and inspections for the Government-owned Fire
Protection Systems specified herein. The systems include fire alarm systems and sprinklers and
all peripherals associated with these systems including, but not limited to: smoke and heat
detectors, pull stations, OSY valves, flow switches, back flow preventers, tamper switches,
communications devices and all other monitoring, initiating and signaling devices. The fire alarm
systems and sprinkler systems are located in various buildings throughout the RML campus.
All work shall be performed during the confines of the established Federal Government core
hours, Monday through Friday, 7:30 AM to 5:00 pm with the exception of Federal Holidays.
Hours of work may extend beyond regular working hours to support special projects and
program activities.
The vendor shall comply with all current Federal, State and Local safety and health requirements
that apply to the type of work being performed under this order. It is the vendor's responsibility
to keep the work area neat and clean, with all-waste material, trash, and debris deposited in waste
containers furnished by the Government. All Government documentation, files, and records
remain the property of the Government.
1) FIRE ALARM SYSTEMS
a) Inspections: The vendor shall inspect to ensure that the systems, in their entirety, are
operating at their optimum. Major repairs and replacement of parts necessitated as a result
of these inspections shall be performed under a separate request, and are not included in this
requirement, however minor repairs are as detailed in paragraph 2. The vendor shall make
all inspections in accordance with the manufacture's standard practice, instructions and
NFPA 72: National Fire Alarm Code.
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b) Testing: The vendor shall perform all tests as required by either the manufacturer or
contained in NFPA 72: National Fire Alarm Code, i.e. pull stations, heat and smoke
detectors, signaling circuits and all other initiating, signaling and monitoring devices
requiring testing.
2) SPRINKLER SYSTEMS
a) The vendor shall provide all necessary trained and qualified personnel, labor, and
equipment to inspect, and test the fixed automatic fire sprinkler systems and equipment
located in RML Buildings in accordance with NFPA 25: Inspection, Testing &
Maintenance of Water Based Fire Protection Systems. The required services are described
in the specification.
These services will cover sprinkler system components defined as follows:
The sprinkler Water flow switches
Main riser Tamper switches
Standpipe riser Pressure switches
Drain valves Sprinkler heads
OSY valves Spare head stock
Glycol systems
There are two types of repairs classified for sprinkler systems: Major and Minor. Minor
repairs are repairing/replacing automatic heads, tamper switches, water flow switches, and
pressure switches and drain valves. These are all considered minor repairs and shall be
performed at no additional cost to the Government. Major repairs are include the main riser,
branch lines, trim and fittings, fire hose valves, back flow assemblies, and dry pipes. Major
repairs shall be accomplished under a separate purchase order and are not a part of this
requirement.
B) PERSONNEL
All vendor personnel assigned to the performance of this order shall be trained and qualified
Fire Alarm Technicians for no less than 3 years. The offeror shall include in their proposal,
proof of training/qualifications of personnel that will be used to perform the services
specified herein.
C) PAST PERFORMANCE
The offeror shall include in their proposal, the names and telephone numbers of at least three
(3) prior customers for whom they have performed the type of services specified herein. The
dates of performance shall also be included.
4) CONTRACTOR FURNISHED ITEMS
The vendor shall provide all tools, equipment, [including ladders or man-lifts] and all safety related
items to enable performance of all tasks on this order.
5) GOVERNMENT FURNISHED MATERIALS
RML will have responsibility for all equipment that is not designated for vendor operation and
maintenance. RML reserves the right to service any and all equipment deemed necessary for
requirements' accomplishment by the Project Officer.
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6) REPORTING REQUIREMENTS AND DELIVERABLES
Vendor is responsible for completing tasks and submitting a written report to the Contracting Officer
with a copy to the Project Officer detailing the nature of all work performed under this order,
indicating findings and corrective action recommended. Based on work being completed in May,
the vendor shall submit a written report to the Contracting Officer no later than June 30th
and prior to billing. The report shall contain in summary and in detail the tests completed and their
results.
SERVICE MAINTENANCE LOGS
Vendor shall update the log on each unit maintained and serviced. The log shall identify the unit by
building number, date the inspection was accomplished, nature of the work performed, completeness
of work, and any other information pertaining to the unit, including identifying all deficiencies that
may require further service or repair that would be outside the scope of work of this order. The log
shall be signed by the mechanic/technician who performed the work.
7) INSPECTION AND ACCEPTANCE:
A) All work will be inspected and approved by the Contracting Officer's Representative, Bryan
Kercher, Engineering Technician at RML, at the completion of the job.
B) All work will be completed in accordance with industry standards and NFPA 72: National
Fire Alarm Code.
RML Fire Protection System Inventory
Building(s) Armco
1&2
Bldg
12
Bldgs
13/
13B/
22
Bldg
15
Bldg
23
Bldg
25
Bldg
26
Bldg
27
Bldg
28
Bldg
29
Bldg
30
Bldg
31
Bldg
32
HD1/
HD2/
HD3
Quad
(Bldgs
A,1,2,
3,5,6)
Bldgs