AmeriCorps ORO Staff Conference Facilities

Sources Sought - AmeriCorps ORO Staff Conference Facilities

This is a Sources Sought Notice (SSN):

This announcement serves to survey availability. This synopsis neither constitutes a Request for Proposal (RFP), nor does it restrict the Government from an ultimate acquisition approach.  This synopsis should not be construed as a commitment by the Government for any purpose.  Requests for solicitation will not receive a response.  All information is to be submitted at no cost or obligation to the U.S. Government.  The U.S. Government reserves the right to reject, in whole or in part, any input as a result of this market survey.  The U.S. Government is not obligated to notify respondents of the results of this survey.  This is not a formal solicitation.  If a formal solicitation is generated at a later date, a solicitation notice will be published. No award will be made as a result of this SSN.

Purpose
The Office of Regional Operations (ORO) is in the planning process to host an event for all ORO staff in Fiscal Year 2022.

Proposed Dates
April 4-8, 2022 
May 16-20, 2022

Attendees
Anticipated Number of Attendees: 170 to 200 

Requirements
Large room required for Plenary sessions (hosting all attendees)
Smaller rooms (4-5) required for breakout sessions
The largest break out room should hold at least 32 people; the other rooms can be smaller
Enough space to allow social distancing; masks will still be worn
No food will be required; all attendees will use per diem to purchase meals
Option to record sessions or livestream for the entire meeting (sessions held in large room) for any participants unable to attend in person
A/V Equipment must be provided with the following capabilities
   Projector and screens for 170-200 people in large meeting space 
   Microphones for presenters to speak in large meeting space only
   Option to record or livestream sessions in large meeting space only
   Projector and screens in the large break out room only (not required in the other break out rooms)
   All 5 break out rooms have A/V for PowerPoints
The hosting facility must set aside a block of 170 rooms at the hosting site to accommodate all anticipated attendees
The hosting facility must supply rooms at or below GSA Per Diem rates for the area
The hosting facility must have a system that allows Government employees to book rooms for this conference 
The hosting facility must be in the immediate area of AmeriCorps Headquarters in Washington, DC. If a solicitation is posted, it will require respondents to be within a certain radius of AmeriCorps Headquarters

Submissions:

Interested entities are encouraged to respond by providing succinct responses to the items listed above.  Submissions should be limited to five pages or less. A spreadsheet can be used to organize the responses if desired.

In addition, the submission shall include the name of the organization, postal address, point of contact, phone number, fax number, e-mail address, related webpage(s) URL, business size, taxpayer identification number, DUNS number, and CAGE Code.

This SSN is for information and planning purposes only and does not constitute a Request for Proposal (RFP) or solicitation. This is not to be construed as a commitment by the U.S. Government.

If a formal solicitation is generated at a later date, a solicitation notice will be published. No award will be made as a result of this market survey.

Do not submit pricing information in response to this RFI.

Submit SSN responses electronically by e-mail to both parties below:

Jim Thomasson
Contracting Officer
AmeriCorps
jthomasson@cns.gov

Felix Rivera
Contract Specialist
AmeriCorps
frivera@cns.gov