American Fair: Freedom 250 In HAT YAI
Closed Solicitation Posted
- Solicitation number
- 19TH2026Q0026
- Agency
-
US Embassy Bangkok
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- PSC
- R799 Support- Management: Other
- Place of performance
- Thailand
- Points of contact
-
- Ramon Menendez-Carreira bangkokgsoprocurement@state.gov +66622055320
- Soontaree Vantanajan soontare@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Bangkok seeks a contractor to plan, coordinate, and execute the American Fair: Freedom 250 in Hat Yai, a three-day public event scheduled for September 4–6, 2026, with quotations due July 15, 2026 at 04:00 PM Bangkok time. No set-aside applies. Award will be made to the lowest-priced acceptable, responsible offeror.
Place of performance is Hat Yai, Thailand, at Prince of Songkla University Hat Yai Campus (Laan Rong Chang venue, approximately 800 square meters). The event commemorates the 250th anniversary of American independence and showcases American culture, excellence, and entrepreneurship to Thai audiences. The contractor must develop event design and programming; coordinate vendors and partners; manage all logistics, setup, transportation, and staffing; design themed zones including main stage, educational areas, agriculture and gastronomy, business and education booths, and interactive games; implement promotional campaigns through social media and influencer marketing; and deliver a highlight video (2–3 minutes), photo album, and post-event report with attendance estimates and survey analysis. Contractor must coordinate all approvals with the Embassy and comply with U.S. government branding guidelines. Prior experience organizing large-scale interactive public fairs with focus on entrepreneurship and culture is required.
All pricing must be submitted in Thai Baht (THB) excluding VAT and venue rental fees, in line-item form. Payment is structured in three installments upon completion of planning phase, execution phase, and post-event phase milestones. The contract is firm fixed-price with 12-month validity; no adjustment mechanisms apply for cost escalation or currency fluctuations. The contractor must provide general liability insurance and coordinate directly with local authorities for permits. The NAICS code is 561990, All Other Support Services; PSC is R799, Support–Management: Other. Questions were due April 29, 2026. Amendment No. 0002 (July 10, 2026) extends the deadline to July 15 and changes submission email to BangkokGSOProcurement@state.gov.
Notice text
Enclosed is a Request for Quotations (RFQ) for American Fair: Freedom 250 in Hat Yai. If you would like to submit a quotation, follow the instructions in Section 3, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Questions regarding this solicitation may be submitted no later than 15:00 PM (Bangkok time) on April 29, 2026 to e-mail: soontare@state.gov
Quotations are due by May 15, 2026 on or before 15:00 PM (Bangkok time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to e-mail: soontare@state.gov with the subject: "Quotation Enclosed for RFQ 19TH2026Q0026 – American Fair: Freedom 250 in Hat Yai. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Additional information as required in Section 3
Files
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