Alfalfa Hay for Dubois and Mud Lake, ID
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0454
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311119 Other Animal Food Manufacturing
- PSC
- 8710 Forage And Feed
- Place of performance
- Dubois, Idaho 83423, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is soliciting quotes for the procurement of alfalfa hay through solicitation number 1232SA25Q0454, structured as a Request for Quotation under FAR Part 12 and 13 simplified acquisition procedures. The agency requires a total of 830 tons of high-quality alfalfa hay, consisting of 450 tons for the Dubois Headquarters Facility and 380 tons for the Mud Lake Facility in Idaho. The hay must meet stringent specifications including 100% alfalfa content harvested in 2024 or 2025, square bales measuring 4ft x 4ft x 8ft, a Relative Feed Value of 130% or greater, and less than 5% grass content while being free from invasive weeds, mold, and foreign matter. Evaluation will follow a Lowest Price Technically Acceptable approach, with quotes first assessed for technical capability on a pass/fail basis, followed by price evaluation of technically acceptable submissions. Quotes are due by August 22, 2025, and must be submitted electronically with all required documentation including SAM registration and representations and certifications.
This procurement is designated as a total small business set-aside under NAICS code 311119 with a size standard of 650 employees, limiting competition to qualified small businesses. No incumbent contractors are identified in the solicitation documentation, and no specific contract value or budget range is disclosed by the government. The contractor will be responsible for delivering hay between August 5, 2025, and September 25, 2025, with strict delivery requirements including providing weigh slips, unloading and stacking bales four high on designated storage pads, and covering deliveries during inclement weather. Performance will occur at two locations in Idaho: Dubois (450 tons) and Mud Lake (380 tons), with acceptance inspections conducted by USDA/ARS personnel during business hours from 7:30 a.m. to 2:30 p.m., Monday through Friday. The contract allows for a quantity variance of up to 3% less than ordered, and contractors must remove any hay that fails to meet quality specifications.
Notice text
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 1232SA25Q0454 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
This solicitation is issued as total small business set-aside The associated NAICS code is 311119 the small business size standard is 650.
List CLINS, item descriptions, quantities and units of measure:
0001 Alfalfa Hay, 450 ton
0002 Alfalfa Hay, 380 ton
Description/Statement of Work/Specification:
See attached specifications
Date(s) and place(s) of delivery and acceptance:
See attached specifications for delivery dates and locations.
This requirement shall be FOB Destination.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place quotes are due.
Quotes are due by 08/22/2025 at 12:00pm PST to Brian.Fien@usda.gov
Submit quotes to the following e-mail address(es), by the quote due date and time:
Brian.Fien@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to Brian.Fien@usda.gov no later than 08/17/2025 at 12:00pm PST
Files
| File | Type | Posted |
|---|---|---|
| Terms and Conditions.pdf | ||
| Specifications.pdf |
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