AirShow Production & Sound

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation, which is expected to result in an award of a "Firm-Fixed Price" contract for a commercial item, 2019 Airshow Production and Sound. The combined synopsis/solicitation is prepared in accordance with the procedures in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This synopsis/solicitation is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsis/solicitation; (2) that receives a rating of "Acceptable" on the Technical Capability evaluation factor; and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The Government reserves the right to award without discussions or to make no award at all depending upon (1) the quality of proposals received and (2) whether proposed prices are determined to be fair and reasonable.

FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS REQUIREMENT BUT THE GOVERNMENT EXPECTS FUNDING TO BE MADE AVAILABLE NO LATER THAN 7 DAYS PRIOR TO THE PERFORMANCE DATE OF THE CONTRACT AWARDED FROM THIS SOLICITATION. APPARENT AWARDEE MUST A LETTER OF INTENT TO GURANTEEN PERFORMANCE UNTIL FUNDING IS MADE AVAILABEL.

Solicitation Number: FA486119QA031

This combined synopsis/solicitation is being issued as a 100% Small Business Set Aside.

NAICS: 512199
PSC: T016

Solicitation Closing Date: Proposals must be received not later than 5:00 PM, Pacific Time on
02 Aug 2019.

Send Proposals To:
99 CONS/PKC
Attn: Monte M. Clark
monte.clark@us.af.mil

NOTE: Proposals are to be submitted by email.
The proposals may be in any format but MUST include:
1) Proposing company's name, address, phone, and tax identification number (TIN); CAGE #
2) Point of Contact's name, phone number, and email address
3) Proposal number and date
4) Item price
5) Shipping (FOB Destination)
6) Total Price
7) Applicable Discounts
8) Payment terms Net 30 (after delivery and acceptance)
9) Timeframe that the quote is valid
10) Delivery Schedule
11) Warranty Information (if applicable)

- Proposal must include all services required for this requirement, partial proposals will be deemed technically unacceptable.

- Vendors must provide documentation of all previous events executed (ie. name of event, dates, location, approximate number of attendees) with a minimum of 5 years of performance and at least 10 events executed

Quotations MUST also contain a complete description of item(s) offered to clearly show item(s) meets or exceeds the requirements listed above. The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the offeror. Before price is considered, the quotation must meet the technical requirements.

Any correspondence sent via email must contain the subject line "Solicitation FA486119QA031"

Emails with compressed files are not permitted. Note that email filters at Nellis Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the email filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Nellis. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.

Address questions regarding this synopsis/solicitation to Monte M. Clark by phone at (702) 679-2526 or via email at monte.clark@us.af.mil.

A detailed description of the requirement including provisions and clauses, representations and certifications, are provided in the attached documents. Upon award, any provisions that were in the solicitation (including representations and certifications) will be removed from the award document.

IMPORTANT NOTICE TO ALL CONTRACTORS: All prospective awardees are required to register in the System for Award Management (SAM) and maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov/SAM/.

FAR 52.212-2 - Evaluation Commercial Items

Evaluation Factors: The Government will follow the evaluation procedures set forth in in FAR 13.106-2 - Evaluation of Quotations or Offers. The Government will award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers in descending order of importance:

1. Price
2. Technical acceptability

52.232-19 -- Availability of Funds for the Next Fiscal Year.
As prescribed in 32.706-1(b), insert the following clause in solicitations and contracts if a one-year indefinite-quantity or requirements contract for services is contemplated and the contract
(a) is funded by annual appropriations and
(b) is to extend beyond the initial fiscal year (see 32.703-2(b)):
Availability of Funds for the Next Fiscal Year (Apr 1984)
Funds are not presently available for performance under this contract. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
(End of Clause)

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