Fire Alarm Air Monitor (VA-20-00002790)

COMBINED SYNOPSIS/SOLICITATION

AIR MONITORING SERVICES FIRE ALARM PROJECT

BATAVIA VA MEDICAL CENTER

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 and FAR part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract Opportunities on RFQ reference number 36C24220Q0122.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-01.

(iv) This procurement is being issued as 100% Service Disabled Veteran Owned Small Business Set-Aside solicitation. The North American Industry Classification System (NAICS) code is 541620, Environmental Consulting Services, with a small business size standard of $15 Million.

(v) In accordance with the attached statement of work, specifications and/or drawings, the Contractor shall provide pricing to perform air monitoring services during the construction project to replace the fire alarm system at the Batavia VAMC.

Cost Schedule

Line Item

Description

Quantity

Unit

Unit Price

Total Price

1a

Air Monitor on site labor (includes progress meetings if needed)

hr

1b

Air Monitor Travel to site (see para (ix)3 for instruction)

1

LS

2

Office Administration (attend progress meetings/prepare reports, including final, etc.)

hr

3

PCM test/analysis

______

each

4

TEM test/analysis

______

each

TOTALS

QUOTE TOTAL VALUE (all costs including profit and O/H)

(vi) Description of requirement (See attached Statement of Work (SOW), specifications and drawings): The contractor shall provide all parts and labor identified in the SOW.

(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.

Place of Performance:

Batavia VA Medical Center

222 Richmond Avenue

Batavia, NY 14020

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition and is incorporated by reference. The full text clause will be made available upon request. All offers must reference:

Solicitation number for this requirement as 36C24220Q0122

Name, address and telephone number of offeror

Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete.

Price. Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractor s package being determined to be incomplete.

Acknowledgement of any solicitation amendments

Past performance information

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation

Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applies to this acquisition and is considered incorporated by reference. The full text clause will be made available upon request.

The following are considered Acceptable/Non-Acceptable factors. Failure by the contractor to meet these qualifications or provide evidence of them in their submitted quotation will result in immediate disqualification from award. These factors are non-negotiable and must be addressed in their entirety.

Award shall be made to the contractor whose quotation offers the lowest priced technically acceptable to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria:

1. Technical Capability: Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Technical capability will be determined on the basis of the qualifications of the offeror s capability statement.

Factor 1 Quality:

Provide a synopsis of offeror s overall approach to quality control/quality improvement.

Describe proposed plan for performance of services, including the methods used to satisfy all elements described under the Statement of Work.

Provide evidence of all required licensures and/or permits for services in New York State as outlined in the Statement of Work section of this solicitation.

Factor 2 Management & Experience:

Describe management practices relative to performance of the requirements contained in this solicitation. Describe the means of assuring timely delivery of services. Indicate means of maintaining adequate, trained staff. Provide method for, means of coordinating scheduling, and other factors to provide adequate, timely performance of services.

Describe the offeror s length and breadth of experience in providing air monitoring services, including references and experience.

2. Past Performance: Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process.

Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating.

3. Price: Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. Vendor must include a complete cost schedule from section (v.) in order for the contracting officer to properly evaluate price reasonableness. In addition, when including travel to the job site, provide a separate breakdown of costs to include, method of travel, (airfare/rental car or personal/company car including rate and mileage), hotel costs, and per diem for traveler.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The Service Contract Act of 1965 does apply to this procurement (see attached Wage Determination). IT Security language does not apply to this purchase order.

(xii) This is a 100% SDVOSB set-aside combined synopsis/solicitation for air monitoring services at the Canandaigua VA Medical Center. The government intends to award a firm-fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The offeror shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 11:59 PM (Eastern), Thursday, December 19, 2019. The government shall only accept electronic submissions via email, please send all quotation packages directly to Rachel Beason at Rachel.Beason@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xiii) Questions are due to the point of contact listed here not later than 4:00 PM (Eastern) on Monday, December 2, 2019. Direct all questions via email to Rachel Beason, Contracting Officer, Rachel.Beason@va.gov. Offerors SHALL NOT contact the VA COR or other technical staff during the procurement period. All correspondence shall be through the VA Contracting Officer/Specialist listed. Answers to any received questions will be publicly posted on Contract Opportunities as an amendment to this combined synopsis/solicitation.

There will NOT be a site visit for this procurement.