Air Force AirCrew Human Performance Summit
Closed Solicitation Posted
- Solicitation number
- FA301625Q6091
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Destin, Florida, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force's Air Education and Training Command (AETC) is seeking to procure a conference and training venue for the 3rd Annual Aircrew Human Performance Summit (AHPS) in the Destin-Fort Walton Beach, Florida region. The solicitation requires a non-residential facility capable of accommodating 700 participants in a main meeting room, with two additional breakout rooms and comprehensive audio-visual support. The event aims to unify human performance efforts for aircrew by bringing together experts from aerospace physical therapy, physiology, sports science, medicine, and psychology. Evaluation will be conducted using an acceptable/unacceptable rating system, assessing both technical capability and price reasonableness. Vendors must submit quotes by May 9, 2025, at 12:00 PM ET, with any questions due by May 7, 2025, at 12:00 PM ET.
The solicitation is a sole source acquisition under NAICS code 721110 with no specific set-aside designation, and the government intends to award based on initial quote submissions. The venue must be located within 50 miles of Hurlburt Field and Eglin AFB, near an international airport, and provide amenities such as free daily parking, shuttle service, and on-site technical support. The conference is scheduled for August 11-14, 2025, with a total duration of four days. While no specific award value is explicitly stated, the solicitation references a $40M size standard for the NAICS category. The place of performance is Destin, FL 32541, with the Destin-Fort Walton Beach Convention Center identified as the sole viable venue after comprehensive market research and evaluation of potential locations.
Notice text
The AETC Aircrew Human Performance Summit (AHPS) is a four-day event that requires a rental or lease of a non-residential conference and/or training center in the Destin-Fort Walton Beach, Fl region. The location must be within Federal Travel Regulation local commuting distance (<50 miles) of Hurlburt Field, Fl and Eglin AFB, Fl. The venue must offer daily use of free parking and scheduled shuttle service to/ from nearby hotels. To reduce TDY cost, the venues must be located within walking distance and/or 1 mile of hotels offering government rates. The venue must be near an international airport. The venue shall be able to support 700 people in the main meeting room and provide audio and visual (A/V) equipment and support to maintain A/V capabilities for the entirety of the event. The venue must be able to provide A/V equipment in all meeting rooms and onsite A/V technicians from 0700-1200 and 1300-1700 each day of the event. The venue shall also be able to provide two (2) breakout rooms, in addition to the main conference room for small group sessions, as part of the summits detailed agenda. The venue shall provide one (1) private office space, one (1) foyer for event registration, and one (1) concession with light refreshments available for purchase. The venue shall set up and tear down all equipment, including tables, chairs, and A/V equipment, required for the event. The venue must provide concessions with coffee, water, light snacks, and lunch available to attendees for purchase. The venue must provide an onsite contract manager who shall be responsible for the performance of the work. The scope of the work is defined by the Statement of Work (SOW) Reference (Atch 2).
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