Air Filters
Closed Pre-Solicitation Posted
- Solicitation number
- AIRFILTERS06102025
- Agency
-
National Institute of Standards and Technology
Department of Commerce
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- Boulder, Colorado 80305, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Standards and Technology (NIST) is conducting market research to identify vendors capable of providing air filters for preventive maintenance activities at their campus. The procurement involves over 100 unique MERV-8 air filter sizes ranging from 1-inch to 12-inch depths, as detailed in the attached spreadsheet, with the objective of ensuring continuous availability and timely delivery to support scheduled maintenance operations. Interested vendors must submit a four-page capability statement that includes company information, manufacturer details, product specifications, typical lead times, and confirmation of ability to provide all listed filter sizes. The requirement falls under NAICS code 333415 with a small business size standard of 1,250 employees, and responses must be submitted electronically to Contracting Officer Julie Morris at Julie.Morris@nist.gov by 10:00 a.m. MST on July 1, 2025. This market research will determine whether NIST proceeds with a competitive or sole source procurement approach.
This opportunity does not utilize any set-aside designation and no incumbent contractors are identified in the notice. While specific contract values are not disclosed, the draft Statement of Work indicates a firm-fixed-price contract structure with a base year and four one-year option periods for monthly filter deliveries. The procurement will involve regular monthly deliveries scheduled between 8:00 AM and 3:00 PM, Monday through Friday, excluding federal holidays and NIST closures. The contract will support three maintenance team groups with filters delivered in clearly labeled packages accompanied by packing slips and advance shipment notifications. Contractor personnel must comply with NIST security procedures and wear high-visibility clothing during deliveries, with all filters subject to visual inspection upon receipt and damaged or incorrect items replaced at no cost to the government.
Notice text
The National Institute of Standards & Technology (NIST) seeks information on vendors that are capable of providing the air filters listed in the attached spreadsheet. Provide air filters to the NIST campus in support of preventive maintenance (PM) activities. The objective is to ensure continuous availability of required filter sizes, delivered in a timely and reliable manner, to support scheduled PM activities. The purpose of this notice is to identify organizations capable of providing the necessary items and meeting the minimum contractor qualifications.
This announcement is not a Request for Proposals or Quotes (RFP/RFQ) and does not commit the Government to award a contract now or in the future. The information contained in this notice is DRAFT only and as such, is subject to change prior to issuance of a solicitation. No solicitation is available at this time.
After results of this market research are obtained and analyzed, NIST may conduct a competitive or non-competitive procurement and subsequently award a contract. NIST will use the results of this sources sought notice to determine whether to proceed on a sole source basis or competitively if it is determined that other vendors could potentially meet NIST's needs. This requirement is assigned a NAICS code of 333415 with a small business size standard of 1,250 employees.
Interested business organizations that believe they are capable of meeting the requirement should submit electronic copies of their capability statement. Please limit responses to four (4) pages or less. Responses should include the following information:
1. Name of company that will provide product. Provide address, cage code, UEI and business size standard under the NAICs code specified in this announcement.
2. Name of company that will manufacture the product.
3. Spec sheets and examples of products that meet the specifications. State whether you can provide all filters listed in the spreadsheet.
4. Typical lead time to deliver the product after receipt of order.
5. Any other relevant information that is not listed above which the Government should consider in developing its minimum specifications and finalizing its market research.
Any proprietary information should be so marked. The written capability statement should be received by the Contracting Officer, Julie Morris by email at Julie.Morris@nist.gov no later than 10:00 a.m. MST Tuesday, July 1, 2025. The capability statement shall identify the business status of the organization. No quotes will be accepted at this time and will not be considered.
Files
| File | Type | Posted |
|---|---|---|
| NIST Air Filter Sizes.xlsx | XLSX spreadsheet | |
| DRAFT NIST_Air_Filter_SOW_Boulder.pdf |
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