Air Conditioning System Replacement
Closed Solicitation Posted
- Solicitation number
- 19GG8025Q0038
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Tbilisi 0131 Georgia
- Points of contact
-
- Anna Kosinska tbilisigso.procurement@state.gov +995322277000
- Nino Nebieridze nebieridzen@state.gov +995322277000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a contractor to replace the air conditioning system at a U.S. Embassy residence located at 26 Nikoloz Beradze Street in Tbilisi, Georgia. The project requires comprehensive assessment and installation of heating and cooling systems across multiple floors, with specific requirements for room-by-room air exchange, temperature control, and energy efficiency standards including minimum 18-25 energy efficiency ratings, R-410A or R-32 refrigerant, and inverter technology capable of maintaining indoor temperatures between 20-24°C in outdoor temperatures up to 42°C. Contractors must be registered in the System for Award Management (SAM) database prior to proposal submission and must complete required documentation including SF-182, pricing sections, representations and certifications, and additional information specified in Section J. The government intends to award to the responsible company submitting the lowest acceptable price based on initial proposals without discussions, though discussions may be held if necessary. A mandatory site visit is scheduled for September 8, 2025 at 14:00 Tbilisi time, with attendee names required by September 4, 2025, and quotations are due by 17:00 Tbilisi local time on September 12, 2025.
This procurement does not utilize any set-aside designations and is open to all qualified contractors. The estimated contract value ranges from $35,000 to $45,000, with project completion required within 8-10 weeks from contract award. The work involves installing high-performance AC split pack systems throughout a multi-floor residential facility, requiring detailed site inspection and precise heating and cooling calculations for each space. Performance will take place in Tbilisi, Georgia, at the specified embassy residence. Quotations must be submitted electronically in MS-Word, MS-Excel, or PDF format with file sizes not exceeding 30MB, and incomplete or late submissions will not be accepted.
Notice text
Enclosed is a Request for Quotes (RFQ) for Air Conditioning System Replacement. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. A site visit has been scheduled for 8 September 2025, 14:00 Tbilisi Time, please provide name and surname of the person attending site visit no later than 4 September 2025 to TbilisiGSOProcurement@state.gov. Quotations are due by 17:00 Tbilisi Local Time, September 12, 2025. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.Your quotation must be submitted electronically to TbilisiGSOProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. In order for a quotation to be considered, you must also complete and submit the following:1. SF-182. Section A, Pricing3. Section L Representations and Certifications4.Additional information as required in Section J5.Proof of SAM RegistrationOfferors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ_19GG8025Q0038.pdf |
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