AFICA - Accreditation Survey Requirement for Ambulatory MTFs

Solicitation Questions. Any questions relating to the solicitation and/or the terms and conditions of this synopsis/solicitation shall be submitted in writing by email or fax only to individuals identified herein NLT 1:00 PM, Local San Antonio TX time on Wednesday, 21 January 2015.  Any questions received after this time/date may or may not be answered due to time constraints of the solicitation:

Proposals are due NLT 3:00 PM, local San Antonio TX time on Monday, 26 January 2015.  Estimated award date is 30 January 2015, with performance to begin on 1 July 2015.

 The Air Force Medical Operation (AFMOA) and the Air Force Installation Contracting Agency (AFICA), 733rd Enterprise Sourcing Squadron (773 ESS/PK) intends to procure non-personal commercial services for Accreditation Survey Requirement for Ambulatory Military Treatment Facility (MTFs).  The on-site accreditation inspections of multiple ambulatory MTFs (CONUS and OCONUS) as well as other tasks will help to ensure MTFs maintain a high level of quality care and service to all patients.  

This requirement is currently being performed under contract FA7014-11-C-0006 with Accreditation Association for Ambulatory Health Care (AAAHC). 

This RFP is being solicited as a full and open competition, Lowest Price Technical Acceptable (LPTA) source selection requirement with a two-step technical evaluation approach.  The first step of the technical evaluation (Pass/Fail) will be compliance with the DoD 6025.13-R and DoD Instruction (DoDI) 6025.13 (Assistant Secretary of Defense for Health Affairs (ASD (HA))). This requirement falls under NAICS 541990 concerning the Air Force Healthcare Facilities.  

The resulting award will be a Firm-Fixed-Price (FFP) contract, with a six (6) month base period and four (4) - one year options, if all options are exercised.  The Period of Performance (PoP) is scheduled to begin 01 July 2015.  Performance will include CONUS and OCONUS travel.

Any firm that considers they have the capabilities to provide the accreditation survey services for the Air Force ambulatory MTFs, must comply with section L & M of FAR 52.212-2, Evaluation-Commercial Items concerning RFP Number FA8052-15-R-0002.  The final RFP is schedule to be release on Monday, 12 January 2015 by 3:00 p.m. San Antonio Texas time (CST).

 ADDITIONAL INFORMATION AND GOVERNMENT RIGHTS

      1.   Communications:  Communications conducted to resolve minor 
      or clerical errors will not constitute discussions and the Contracting
      Officer reserves the right to award a contract without the opportunity
      for proposal revision.  Offerors are cautioned to submit sufficient
      information and in the format specified in Addendum to FAR Provision
      52.212-1, Instructions to Offerors - Commercial Items.  Offerors may
      be asked to clarify certain aspects of their proposal.

2.   Government's Intent to Award:  The government intends to award a contract without discussions with respective Offerors.  The government, however, reserves the right to conduct discussions if deemed in its best interest.  If discussions are held, discussions will only be held with those Offeror's determined to be in the competitive range. 

3.   Competitive Range:  The Contracting Officer may determine that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted.  The Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition. 

            4.   A contract issued by the Contracting Office, signed by the
            Contracting Officer, is the only instrument by which Government funds
            are obligated.  The Government reserves the right to cancel this 
            solicitation, either before or after the closing date.  If you proceed
            with work prior to receipt of a fully executed contract, you do so at our
            own risk.

Period of Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers.

 Responses to this posting received by 773 ESS/PK after the submittal deadline and time indicated will not be considered.  The Offeror assumes the risk of the method of dispatch chosen.  Postmarking by the submittal date and time shall not substitute for actual response receipt.

Also include in proposal that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD) has mandated the use of WAWF.  All invoices shall be submitted using Wide Area Work Flow (WAWF).

To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information: http://www.dfas.mil/contractorpay/ContractPayInformation.pdf.

Firms submitting a proposal subsequent to the solicitation described herein MUST be registered in the System for Award Management (SAM) database, or risk the proposal as being non-responsive, regardless if the package is considered complete, timely or any other salient consideration.  Information to register on SAM can be found at the web site, http://www.sam.gov.

Under no circumstances shall 773 ESS/PK be responsible for any response preparation expenses, submission costs, or any other expenses, costs, or damages, of whatever nature incurred as a result of the respondent's participation in this posting process.  Respondent understands and agrees that it submits its proposal at its own risk and expense, and releases 773 ESS/PK from any claim for damages or other liability arising out of the posting process.  773 ESS/PK shall not be liable for any errors in Offeror's response. Offeror is responsible for careful review of its entire response to ensure that all information is correct and complete.  Offerors are liable for all error or omissions contained in their responses.  All informational material submitted in response to this posting becomes the property of 773 ESS/PK and shall not be returned.