AFICA 773 ESS Family Advocacy Program (FAPNet) and Exceptional Family Member Program (Q-base) Automated Systems

 

Notice Type:

Special Notice of Contract Action

J&A Statutory Authority: 41 U.S.C. 1901, as implemented by FAR 13.5, Simplified Acquisition Procedures for Certain Commercial Items

Anticipated Contract Award Date: 24 August 2017

Contract Award Number: FA8052-17-P-0013

 

Synopsis:

 

773rd ESS located at Joint Base Lackland San Antonio, TX, intends to extend the current Firm Fixed-Price (FFP) Family Advocacy Program (FAPNet) and Exceptional Family Member Program (Q-base) Automated Systems for three (3) months to Three Wire Systems, LLC, 3130 Fairview Park Dr, Falls Church, VA, 22042-4521, under Federal Acquisition Regulation (FAR) Part 13 using other than full and open competition based on Authority 41 U.S.C. 1901, as implemented by FAR 13.5, Simplified Acquisition Procedures for Certain Commercial Items.  The proposed contract will procure sustainment and training services in support of multiple United States Air Force (USAF) Medical Operations Agency (AFMOA) web-based computer system applications.  The AFMOA programs known as the Family Advocacy Program (FAP) and Exceptional Family Member Program-Medical (EFMP-M), also known as Special Needs Identification and Assignment Coordination (SNIAC) Program, provide a suite of applications or a "Family of Systems" to approximately 1000 end-users.  The AFMOA suite of applications include the FAPNet, Family Advocacy System of Records (FASOR), New Parent Support Program (NPSP), Outreach Prevention Automated Log (OPAL) and Qbase.  The FAP and EFMP-M programs are managed by AFMOA at Lackland AFB, San Antonio, TX, providing policy guidance, standards and necessary program information to staff at 76 CONUS and OCONUS locations.  The AFMOA suite of applications relies upon a highly specialized Xtendable Server, a proprietary web engine. Due to the uniqueness of this Xtendable core, an instructional and training period is required to ensure a smooth transition between the incumbent and the follow-on.  Without the knowledge level and involvement of the technical requirements of Three Wire's management staff, risk system errors/ downtime would rise significantly and perpetuate until another contractor can accomplish technical competence.  System errors and downtime are unacceptable delays that the Air Force cannot risk as a disruption would jeopardize military families' treatment and safety.  Without the FAPNet, there is a high risk that a sexual offender or other deviants would gain access to a vulnerable group of individuals, most specifically children of our military families.  Under the contemplated extention contract, Three Wire will provide system sustainment, program management,  technical support, and other duties as outlined in the PWS for the FAPNet program. The 773 ESS is currently in the process of conducting source selection activities for the competitive follow on for the FAPNet program.  In the interim, it is necessary to use other than competitive procedures to extend the current contract to ensure continuity of services.  Absent such an extension, there will be a gap in FAPNet services between expiration of the current contract and the start of performance under the follow-on contract. Three Wire Systems, LLC  has the management and personnel infrastructure in place to continue services for the next three (3) months. The CAGE Code is: 4GPT6; the NAICS Code is: 518210.

Parties may identify their FAPNet capabilities to the Contracting Officer no later than 10:00 AM Central time on 21 August, 2017.  The information shall clearly present evidence that the respondent is fully capable of providing the required systems and as such may contain any information that the interested party feels is relevant.  Responses should be sent to: monique.mclaughlin.2@us.af.mil or corey.berry.2@us.af.mil.  No telephone responses will be accepted.  Any information submitted by respondents to this Notice of Contract Action is strictly voluntary.  The Government will not pay for any information that is submitted by respondents to this Notice of Contract Action.  To the maximum extent possible, please submit non-proprietary information.  Any proprietary information submitted should be identified as such and will be properly protected from disclosure. No classified information shall be submitted.  Any response submitted by respondents to this Notice of Contract Action constitutes consent for that submission to be reviewed by Government personnel, Federally Funded Research and Development Center employees and Advisory & Assistance Services contractor employees, unless the respondent clearly objects in writing to the release of this information to Federally Funded Research and Development Contractor employees and Advisory & Assistance Services Contractor employees. In a cover letter respondents shall provide the following:

a. Company Name

b. CAGE code and DUNS number

c. Address

d. Telephone Number

e. Fax Number

f.  Email Address

g. Point of Contact for further clarification or questions

h. Company Size relative to NAICS code 518210

i. Based on the NAICS code 518210, please identify all of the following that are applicable, HubZone small business, 8(a) participation, veteran-owned small business, service-disabled veteran-owned small business, small disadvantaged business, or women-owned small business.

 

Responses shall not exceed 12 single-spaced pages (including cover page), 12 point font typed with at least 1" margins.  Each page of your package shall be printable on 8 ½" x 11" paper. Please note, emails containing file types such as: .zip, .xlsx, .docx, or other macro-enabled extensions, may not be delivered to the intended recipients.  An Air Force Installation Contracting Agency (AFICA) Ombudsman has been appointed to consider and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition.  Before consulting the Ombudsman concerned parties should first address their concerns, issues, disagreements, and/or recommendation to the Contracting Officer for resolution.  The AFICA Ombudsman can be contacted at:

AFICA/KP Ombudsman,

940 Allbrook Drive,

Wright-Patterson AFB, OH, 45433

Phone: (937) 257-5529,

Fax: (937) 656-0919

 

DISCLAIMER AND NOTICE: This is a courtesy Notice of Contract Action only and does not constitute a commitment, implied or otherwise, that the 773rd ESS, will take procurement action in this matter.  This is NOT a request for proposals, applications, proposal abstracts, or quotation.  This Request for Information shall not be construed as an obligation on the part of the Government.  Further, the Government will NOT be responsible nor reimburse any submitters of information for any cost incurred in furnishing this information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate.  Any organization responding to this notice should ensure that its response is complete and sufficiently detailed.  Information provided will be used to assess tradeoffs and alternatives available for the potential requirement Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted.

Contracting Office Address:

3515 S. General McMullen, Ste 200

San Antonio, TX,  78226-1865

United States

 

Primary Point of Contact:

 

Monique McLaughlin

USAF 773 ESS/PKB

Contract Specialist

monique.mclaughlin.2@us.af.mil

Comm:  (210) 395-9556

Fax:  (210) 395-9556