Aerospace Ground Equipment (AGE) Management and Logistics Software

DISCLAIMER: Please note that this is NOT an Invitation for Bid (IFB) or a Request for Proposal (RFP). This Sources Sought is part of ongoing Government conducted market research for planning purposes. A solicitation is not being issued at this time and this notice shall not be construed as a commitment by the Government to issue a solicitation. The Government will not provide reimbursement for costs associated with this request. Responses shall be treated as information only and will not be used as a proposal. Any information provided by industry to the Government as a result of this Sources Sought is strictly voluntary; responses will not be returned. 

USAFE/AFAFRICA -- A4 Logistics function is currently in pursuit of a digital management system for the AF Form 864, Daily Requirement and Dispatch Record to manage aerospace ground equipment (AGE) across five (5) United States Air Force European locations. As well as an active inventory system that actively monitors and inventories in specified locations.

Currently, equipment tracking and dispatch is an unorganized process managed through handwritten paper dispatch logs and often garbled requests transmitted over handheld radios. This system is not only highly inefficient, but is constantly plagued by lost paperwork, miscommunication, and an inability to effectively manage equipment resources.

Vendors would be required to provide a data plan/data service as well as 5 devices per location to operate their software. Each location would also need to be able to grant multiple users (up to 100 users per location) access to the digital management system on their personal device as well as have an option for the oversight authority to be able to access each location’s data/equipment dispatch information.

The AF Form 864, as stated in the introduction, requires a multitude of listings and needs to be inventoried so each operational location can monitor where, when, how this equipment is being utilized. On this form, it states a few categories that are crucial in monitoring. These are:   

• Date
• Shift/Work Center (Unit, Section)
• Total Runs
• Name of Dispatcher
• Field #
• Type Equipment (Equipment Serial Number)
• From what agency
• To what agency
• Time requested
• Time dispatched
• Priority
• Remarks
• Operator's Name/Signature
• Remarks
• Fuel Quantity

Within this management system and tool, the user would need to be able to input these values into a digital AF Form 864 and be able to store within a set database and an external hard drive. In addition to these digital forms, a live database will be required to actively monitors input of the AF Form 864 form to account for current inventories, movement of equipment, and the duration of use. Please see Attachment 01 – AF Form 864 for the specifics on what the form entails.

Questions regarding this sources sought are due to by Monday, 7 July 2025 at 1500 CEST. 

We are kindly requesting any input on whether your agency has the capability of developing this form of software for our systems and accommodate this software with specific hardware.