A/e IDIQ FY10

Added: Apr 09, 2010 2:09 pm Modified: Apr 22, 2010 1:21 pmTrack Changes VA-244-10-RP-0188

Correction

Paragraph 7 is amended to the following:

Delete:

Interested firms should submit two (2) completed SF 330s (form available at http://vaww.va.gov/facmgt/ae) and must submit the following additional information on Part H of the SF-330:

Add:

Interested firms should submit one (1) completed SF 330 via e-mail (form available at http://vaww.va.gov/facmgt/ae) and must submit the following additional information on Part H of the SF-330:



Questions and Answers

Question:

Page 2 indicates that two (2) copies of the SF330 are required.

The last page indicates that submittals due May 10, 2010 are be submitted via email (no hard copies).

Answer:

Pre-solicitation will be amended to state one (1) copy of the SF330 I required to be submitted via email (no hard copies).

Question:

Does the fire protection engineer need to be a "registered" fire protection engineer or just a registered engineering?

Answer:

Must be registered fire protection engineer.





Question:

In reviewing the reissued Clarksburg solicitation I notice the base period term is listed as 2 months. Can you explain what this means.

Answer:

Our contracts have base periods and option years. We do not want our base period in this contract to go beyond the fiscal year and our fiscal year ends on September 30, 2010. We anticipate award by August 1, 2010 which would make for a 2 month base period.

Added: Apr 09, 2010 2:09 pm Modified: Apr 19, 2010 9:04 amTrack Changes The following change has been made to this pre-solicitation announcement:DELETE: Paragraph four (4) of page 2 of the pre-solicitation:

This intended IDIQ contract will be for one base year beginning October 1, 2010 with options to extend the term of the contract for two (2) additional one year periods to be exercised at the discretion of the Government, or until the maximum contract award amount of $4.5M is reached. A minimum of $5,000 will be guaranteed over the life of the contract including any exercised options. Each specific IDIQ task order shall be separately negotiated based on the A/E effort involved.

ADD: Revised Paragraph four (4) of page 2 of the pre-solicitation:

This intended IDIQ contract will be for a base period of two months beginning August 1, 2010 with the option to extend the term of the contract for three (3) additional one year periods to be exercised at the discretion of the Government, or until the maximum contract award amount of $4.5M is reached. A minimum of $5,000 will be guaranteed over the life of the contract including any exercised options. Each specific IDIQ task order shall be separately negotiated based on the A/E effort involved.

Added: Apr 09, 2010 2:09 pm Modified: Apr 16, 2010 12:05 pmTrack Changes Question:

In the first paragraph of the Synopsis there is the statement "A/E firms must be located within a 250-mile radius of the Louis A. Johnson VA Medical and be fully A/E qualified and licensed in the state of West Virginia to be considered." We are an Ohio firm and registered in Ohio. On past V.A projects outside the State of Ohio our Ohio registration was accepted as meeting license requirements for V.A projects. What is meant by "licensed in the state of West Virginia to be considered."? Will registration in a state other than West Virginia be acceptable as has been the case on other V.A projects?





Answer:

West Virginia has a separate state license requirement as there are no Federal Exemptions in this state as there are A/E firms from out of state have to have a business license by the State of West Virginia. For more information you can visit West Virginia State Secretary website at www.sos.wv.gov/. You can also contact the "West Virginia Board of Architecture". Their website is www.wvbrdarch.org and explains most of the requirement and their number is (304) 528-5825.

Added: Apr 09, 2010 2:09 pm The Department of Veterans Affairs (VA) Louis A. Johnson VA Healthcare System, 1 Med Center Drive, Clarksburg, WV 26301, is seeking Architect / Engineering (A/E) firms to submit Standard Form-330 (Architect / Engineer Qualifications) per FAR 36.6 Architect and Engineering Services for an Indefinite Delivery / Indefinite Quantity (IDIQ) contract for A/E design services for multiple A/E disciplines for Louis A. Johnson VA Healthcare System, VISN 4 (Veterans Integrated Services Network). The Louis A. Johnson VA Healthcare system includes the Louis A. Johnson VA Medical Center, four (4) Community Based Outpatient Clinics (CBOCs) in Monongalia, Braxton, Wood and Tucker Counties and Two (2) Vet Centers in Monongalia and Wood Counties. A/E firms must be located within a 250-mile radius of the Louis A. Johnson VA Medical and be fully A/E qualified and licensed in the state of West Virginia to be considered. It may be the A/E firm's prime office or a branch office that is within this radius.

Full and open competition will be utilized. The NAICS Code is 541310, Architectural Services, and the Small Business Size Standard is $4.50 million gross annual revenue.



Selected A/E team will be comprised on the following disciplines: architecture, facility planning, interior design, structural, civil, mechanical, plumbing, electrical, energy, fire protection, and industrial hygiene, as may be required by the Government for open-ended multi-disciplinary projects. Each A/E design task order award may include any combination of studies; investigations; tests; evaluations; consultations; comprehensive planning; program management; conceptual designs; schematic designs; 50% and 100% design development with updated as-built drawings on mylar; construction documents; bidding and construction period services; and commissioning. Services may also include additional consultant services as necessary based on specific project scope. Requirements will vary with each IDIQ task order and will be defined by separate scopes of work.



This intended IDIQ contract will be for one base year beginning October 1, 2010 with options to extend the term of the contract for two (2) additional one year periods to be exercised at the discretion of the Government, or until the maximum contract award amount of $4.5M is reached. A minimum of $5,000 will be guaranteed over the life of the contract including any exercised options. Each specific IDIQ task order shall be separately negotiated based on the A/E effort involved.



Anticipated projects include but are not limited to: New Water Softener System Bldg. 1 & 7, Update PA System Lightning Protection to meet Code, Site Security and Lighting, Elevator Replacement Bldg 1, Chiller Replacement project, PRRTP Facility Addition, Parking Structure, HVAC Upgrades, Fire Alarm System Upgrade PH2, Mental Health 4A, Ambulatory Care Support/ Registration / BusOff Ctr / Pharmacy, HVAC Upgrades PH2, Replace Underground Sanitary Mains, and Replace Plumbing Vent Stacks Phase I.

Selection of the successful A/E firm(s) will be in strict compliance with FAR Part 36.6, FAR 36.602-1 Selection Criteria (Selection of firms for Architect-Engineering Contract) and VAAR 836.602-1 Selection Criteria for Architect and Engineer Contracts. The Louis A. Johnson VA Medical Center plans to award one contract to meet requirements, but reserves the right to make multiple awards.



Interested firms should submit two (2) completed SF 330s (form available at http://vaww.va.gov/facmgt/ae) and must submit the following additional information on Part H of the SF-330:

1. PROPOSED MANAGEMENT PLAN: Provide a narrative description of your proposed management plan for conceptual design, design phases, and the construction phase for the identified requirements.

2. PREVIOUS EXPERIENCE OF PROPOSED TEAM: Describe project experience for the above identified projects and experience with healthcare facilities. Describe the team's experiences with issues unique to healthcare facilities. Address experience with the design and modifications of occupied facilities, development of conceptual designs, cost estimates and VA master specifications. VA master specifications are viewable online at http://www.cfm.va.gov/til/spec.asp.

3. PROPOSED APPROACH FOR HANDLING IDIQ FOR DESIGN: Describe proposed design philosophy. Address how your A/E firm will handle anticipated problems and potential solutions.

4. PROJECT CONTROL: Describe techniques planned to control (a) project management, (b) schedule, (c) quality and (d) costs. Describe the personnel responsible for these areas, including the project manager, and consultants.

5. ESTIMATING EFFECTIVENESS: Provide the estimates for the relevant projects that were listed in Part 19 of the SF 330, identifying the initial A/E construction budget, bid price of project, amount of change orders and percent of changes for the various major divisions (architectural, mechanical, electrical, structural, and civil).

6. SUSTAINABLE DESIGN: Describe your teams design philosophy, method and experience of implementing and controlling.

7. MISCELLANEOUS EXPERIENCE AND CAPABILITIES: Address experiences from the projects listed in Part 19 of the SF 330 in regards to: (a) CADD and other computer applications; (b) value engineering; (c) life cycle cost analyses; (d) environmental; (e) historic preservation; (f) energy conservation; (g) new energy resources; and (h) Critical Path Management (CPM) and fast track construction.

8. INSURANCE AND LITIGATION: Address the types and amounts of liability insurance carried. Identify any and all litigation involvement over the last five years and its outcomes.

A&E Firms are required to respond via email to Kristina.Weir@va.gov. The e-mail subject line must show "Louis A. Johnson VAHS A/E IDIQ Service VA-244-10-RP-0188 No paper (hard) copy documents will be accepted. Any technical questions must be received by e-mail only, and no later than April 30, 2010. Submissions must be received no later than 4:30pm local time on May 10, 2010 in order to be considered. Point of Contact is Kristina Weir, Contract Specialist. Set-aside code: N/A