Administrative Support Services

SOURCES SOUGHT NOTICE – This is not a Request for Proposal.

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. THE PURPOSE OF THIS ANNOUNCEMENT IS FOR MARKET RESEARCH PURPOSES ONLY. RESPONSE TO THIS ANNOUNCEMENT WILL BE USED BY THE GOVERNMENT TO MAKE APPROPRIATE ACQUISITION DECISIONS. A SUBSEQUENT SOLICITATION ANNOUNCEMENT MAY FOLLOW. RESPONSES TO THIS ANNOUNCEMENT WILL NOT BE CONSIDERED AS AN ADEQUATE RESPONSE TO ANY FUTURE ANNOUNCEMENT.

The General Services Administration (GSA), Public Buildings Service (PBS), is conducting market research for Administrative Services at these three building locations in Columbus and Cincinnati, Ohio:

Location 1: John W. Bricker Federal Building, 200 North High Street, Columbus Ohio 43215

          Hours of operation:          8:00 a.m. – 4:30 p.m. (Monday – Friday)

          Secretary III

Location 2: Potter Stewart U.S. Courthouse, 100 East 5th Street, Cincinnati, OH 45202

       Hours of operation:          7:30 a.m. – 4:00 p.m. (Monday – Friday)

       Secretary II

Location 3: John Weld Peck Federal Building, 550 Main Street, Cincinnati, OH 45202

          Hours of operation:          8:00 a.m. – 4:30 p.m. (Monday – Friday)

          Secretary II

Only 1 position at each location (for a total of 3) is required.

The services will include providing management, supervision and manpower necessary to perform administrative services at each location.  The anticipated performance period would be one 12-month base year period with four 1-year option periods, and one 6-month option to extend.

Services will include, but are not limited to:

Record keeping, reporting, and informational duties in support of office programs.

Records, sorts, assembles, and files information on specific projects, facilities, contracts, financial documentation, current projects or studies.

Monitors inventory of office supplies and orders them when necessary

Monitors, coordinates and maintains a variety of records.

May assist users in the organization with software, hardware, and automation problems.  Uses computer software to produce, store and retrieve a variety of documents, including spreadsheets, databases and graphics. 

Receive/retrieve daily incoming mail; distribute efficiently and accurately.

Maintains reception office area and greets/directs visitors to appropriate staff.  Receives call from tenants and the general public, and addresses request(s) for information or building services.

Possesses and is proficient in computer skills, specifically Microsoft Windows/Office programs (Excel, Word, Access, PowerPoint), Adobe, Google (Mail, Calendar, Drive, Sheets, Docs), and has the ability to become proficient in various GSA computer programs and applications after initial training and orientation.

May assist with escorting contractors/unlocking doors as needed.

Performs other miscellaneous duties such as activating Personal Identity Verification (PIV) cards and other comparable duties as assigned (i.e., troubleshooting card readers).

Input/track/maintain service requests in NCMMS (generate requested reports, close out tickets per COR, etc.).

The acquisition strategy for this upcoming procurement is to compete the requirements to the maximum extent practicable, utilizing past performance and total evaluated price.

Interested vendors are requested to respond to this SSN by July 12, 2024 at 1:00 PM Central Time to rita.perez@gsa.gov, with the SSN response form attached.  Please limit responses to no more than five (5) pages and submit in either Microsoft Word or PDF file format. 

The NAICS Code 561110 -- Office Administrative Services and the business size standard is $12.5M.

This notice does not constitute a Request for Proposal (RFP)/Invitation for Bid (IFB) or a promise to issue an RFP or IFB in the future. This notice does not commit GSA to contract for any supply or service. Further, GSA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this Sources Sought Notice. GSA will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder.

All questions regarding this SSN must be submitted by email to rita.perez@gsa.gov