Actuator, hydraulic-, in repair/modification of

CONTACT INFORMATION|4|N742.10|WV3|(717) 605-4056|MADISON.M.GRAY4.CIV@US.NAVY.MIL|

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19||||||||||||||||||||

INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2|||

INSPECTION/ACCEPTANCE POINT|6|||||||

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|Material - Invoice and Receiving Report|N/A|TBD|N00104|TBD|TBD|N50286|TBD|N/A|N/A|N/A|N/A|N/A|N/A|N/A|1-866-618-5988 - WAWF Helpdesk|

MONETARY LIMITATION REPAIR PURCHASE ORDERS|1|TBD|

NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1||

EQUAL OPPORTUNITY (SEP 2016)|2|||

WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)|6|one year from date of delivery|one year from date of delivery|||||

BUY AMERICAN --FREE TRADE AGREEMENTS--BALANCE OF PAYMENTS PROGRAM - BASIC (JAN2023))|3||||

ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2020)|13||||||||||||||

BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (DEC 2022))|3||||

BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (NOV 2014)|1||

ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)|13|332911|750 (# of employees)||||||||||||

NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X|

1. All contractual documents (i.e., contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by

facsimile, or sent by other electronic commerce methods, such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein.

2. The following proposed delivery schedule applies:

Final delivery of material shall be on or before 121 days after the effective date of the contract.

3. Any contract/order awarded as a result of this solicitation will be a "DO" rated order certified for national defense use under the Defense Priorities and Allocations System (DPAS). See 52.211-14, Notice of Priority for National Defense, Emergency Preparedness,

and Energy Program Use.

4. The resultant award of this solicitation will be issued bilaterally, requiring the contractor's written acceptance prior to execution.

5. All transportation to/from the repair site will be paid for by the US Navy.

6. Offers shall be submitted as an estimated price for the full repair effort based on the repair instruction or SOW. The contractor shall have 30 days to complete a teardown and evaluation of the carcasses and submit a repair report and Firm-Fixed Price offer.

A cost of new price shall also be provided in addition to the repair price.

7. Include in the estimated price all costs associated with receipt and complete repair of material that may be in unwhole condition, missing hardware, damaged, handling damage, missing parts, wear damage, and CAV reporting. Please include the following:

a. Teardown and evaluation rate.

b. RTAT:

c. Throughput Constraint:

d. Induction Expiration Date:

8. This requirement utilizes Government Furnished Property (GFP). Any GFP located at the contractor's facility in storage that can be used for repair of the requirement must be utilized and called out within the final quote.

9. The contractor shall comply with the Commercial Asset Visibility (CAV) of the asset(s) in this order in accordance with NAVSUPWSSFA24.

Price Reductions

Any assets for which the contractor does not meet the required RTAT will incur a price reduction of XXXX per unit. This adjustment will be implemented via a reconciliation modification at the end of contract performance. Price reductions made pursuant to this

section shall not limit other remedies available to the Government for failure to meet required RTATs, including but not limited to the Government's right to terminate for default.

curately report allA reconciliation modification will be issued after final inspection and acceptance of all assets inducted under this contract. The parties have agreed to a price (shown on the schedule page) for each unit at the negotiated RTAT.Such prices are

based on the Contractor meeting the RTAT requirements described within the schedule page. If the Contractor does not meet the applicable RTAT requirement, the price adjustment as stated shall be applicable.

Repair Turnaround Time (RTAT): the resultant contractual delivery requirement is measured from asset Return to the date of asset acceptance under the terms of the contract. For purposes of this section, Return is defined as physical receipt of the F-condition

asset at the Contractor's facility as reflected in the Action Date entry in the Commercial Asset Visibility (CAV) system. In accordance with the CAV Statement of Work, the Contractor is required to accurately report all transactions by the end of the fifth regular

business day after receipt, and the Action Date entered in CAV must be dated to reflect the actual date of physical receipt. The Contractor must obtain final inspection and acceptance by the Government for all assets within the RTATs established in this contract.

Requested RTAT: 121 Days

Offers shall reference the proposed RTAT and any capacity constraints.

\

1. SCOPE

1.1 The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital

shipboard systems, or loss of the ship itself. Therefore, the material has been designated as Special Emphasis SUBSAFE/Non-Level I material and special control procedures are invoked to ensure receipt of correct material.

2. APPLICABLE DOCUMENTS

2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order,

however, must supersede applicable laws and regulations unless a specific exemption has been obtained.

2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.

2.2.1 Specification Revisions - The specification revisions listed under "Documents References" below are the preferred revision. Older and/or newer r evisions are acceptable when listed within Contract Support Library Reference Number CSD155 in ECDS (Electric

Contractor Data Submission) at: ht tps://register.nslc.navy.mil/. This is to allow Contractors to use certain acceptable older specification revisions to purge their existing stock of material certified to those older revisions or to use newer specification

revisions when material is certified to newly released revisions,without requiring the submittal of waiver/deviation requests for each specification revision on every contract. Revisions of specifications reflecting editorial and/or re-approval (e.g. E2009,

R2014, etc.) are considered inconsequential, but are acceptable when their revisions are listedwithin CSD155 or elsewhere within this contract.

2.2.2 The documents and drawings listed below under DRAWING NO. are not provided with this Contract/Purchase order.

DRAWING NO CAGE REV DISTR CD

;400-26990 07270 B B;

2.2.3 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order.

DOCUMENT REF DATA=ANSI/ASQ Z1.4 | | | |080101|A| | |

DOCUMENT REF DATA=MIL-STD-792 | | |F |060519|A| | |

DOCUMENT REF DATA=ASTM-E1417 | | | |160615|A| | |

DOCUMENT REF DATA=ASTM-E1444 | | | |160601|A| | |

DOCUMENT REF DATA=MIL-I-6868 | | |E |800606|A|3 | |

DOCUMENT REF DATA=ISO_9001 | | | |081115|A| | |

DOCUMENT REF DATA=ISO10012 | | | |030415|A| | |

DOCUMENT REF DATA=ISO/IEC 17025 | | | |050515|A| | |

DOCUMENT REF DATA=MIL-I-45208 | | |A |810724|A|1 | |

DOCUMENT REF DATA=MIL-STD-45662 | | |A |880801|A| | |

DOCUMENT REF DATA=SAE AMS-STD-2154 | | |D |200401|A| | |

DOCUMENT REF DATA=ANSI/NCSL Z540.3 | | | |130326|A| | |

DOCUMENT REF DATA=0900-LP-001-7000 | | | |810101|C| |01|

DOCUMENT REF DATA=S9074-AQ-GIB-010/248 | | |1 |191112|A| | |

DOCUMENT REF DATA=T9074-AS-GIB-010/271 | | |1 |140911|A| | |

DOCUMENT REF DATA=S9074-AR-GIB-010A/278 (CHG A) | | | |130214|A| | |

3. REQUIREMENTS

3.1 Refurbished Material - This item must be inspected and where necessary, refurbished to be in accordance with CAGE ;07270; , drawing ;400-26990

OEM for sole source repair; ,except as amplified or modified herein.

3.1.1 Parts that are replaced during refurbishment must be in accordance with this TDP (Technical Data Package).

3.1.2 The Prime Contractor must be the OEM or a NAVSEANOTE 5000 activity.

3.2 Where applicable, CSD319 provides requirements for cast parts used in MOOG Flo-Tork hydraulic actuators to be tested in accordance with NAVSEA Technical Publication S9074-AR-GIB-010/278. Testing requirements covered by CSD319 are limited to Radiographic

Testing (RT), Magnetic Particle Testing (MT) or Liquid Penetrant Testing (PT), Pressure Testing (Press), and Visual Examination (VT).

3.3 Contract Support Library - Additional requirements for this item are identified as Contract Support Library Reference Number ;CSD319; in ECDS at https://register.nslc.navy.mil/

3.4 A Certificate of Tests is required for non-destructive, hydrostatic, and operational testing as required by the assembly drawing and the maintenance standard, when invoked. Non-destructive testing must be in accordance with T9074-AS-GIB-010/271.

3.5 A Certificate of Tests is required for non-destructive, hydrostatic, and operational testing as required by the assembly drawing and the maintenance standard, when invoked. Non-destructive testing must be in accordance with T9074-AS-GIB-010/271,

MIL-I-6868, ASTM-E1444, ASTM-E1417, or SAE-AMS-STD-2154.

3.6 Certificate of Compliance - (Special Emphasis SUBSAFE/Non-Level I MATERIAL) - The Contractor must prepare and submit a certificate of compliance traceable to each serialized component, certifying that the components furnished under this contract comply

with the requirements of the procurement document, including any/all invoked specifications and drawings.

3.7 Each component must be assigned a unique serial number. The component must be marked with this serial number on the major piece part of the assembly. (e.g. body, casing) Serial number marking must be permanently applied in accordance with MIL-STD-792.

This serial number must also be annotated on the C of C to provide positive traceability.

3.7.1 In the event of refurbishment, if an existing readable serial number is found on the component, a suffix must be applied to ensure the final serial number is unique.

3.8 Welding or Brazing - When welding, brazing, and allied processes are required, as invoked by Section C paragraph 3 requirements, they must be in accordance with S9074-AR-GIB-010A/278, 0900-LP-001-7000 for brazing of piping and pressure vessel applications,

or S9074-AQ-GIB-010/248 for brazing of other applications. For all production and repair welding and brazing personnel and procedures must be qualified under S9074-AQ-GIB-010/248 or 0900-LP-001-7000, as applicable. Procedures and Qualification Data must be

submitted for review and approval prior to performing any welding or brazing.

3.9 Configuration Control - The Contractor must maintain the total equipment baseline configuration. For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format.

Definitions are provided elsewhere in the Contract/Purchase Order.

3.9.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations must be designated as Critical, Major, or Minor. The Contractor must provide a

copy of this request to the QAR. Requests must include the information listed below.

a. A complete description of the contract requirement affected

and the nature of the waiver/deviation (non-conformance),

including a classification of Critical, Major, or Minor.

b. Number of units (and serial/lot numbers) to be delivered in this

configuration.

c. Any impacts to logistics support elements (such as software,

manuals, spares, tools, and similar) being utilized by Government

personnel or impacts to the operational use of the product.

d. Information about remedial action being taken to prevent reoccurrence

of the non-conformance.

3.9.2 All requests for Waivers/Deviations on NAVSUP-WSS Contracts must be submitted to the NAVSUP WSS Contracting Specialist via eMail.

3.9.3 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor must submit an Engineering

Change Proposal (ECP) for any Class I or II changes that impact the Equipment covered by this contract. ECPs must be prepared in Contractor format, and must include the following information:

a. The change priority, change classification (Class I or Class II),

and change justification.

b. A complete description of the change to be made and the need for

that change.

c. A complete listing of other Configuration Items impacted by the

proposed change and a description of the impact on those CIs.

d. Proposed changes to documents controlled by the Government.

e. Proposed serial/lot number effectivities of units to be

produced in, or retrofitted to, the proposed configuration.

f. Recommendations about the way a retrofit should be accomplished.

g. Impacts to any logistics support elements (such as software,

manuals, spares, tools, and similar) being utilized by Government

personnel in support of the product.

h. Impacts to the operational use of the product.

i. Complete estimated life-cycle cost impact of the proposed change.

j. Milestones relating to the processing and implementation of the

engineering change.

3.10 Mercury Free - Mercury and mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection.

^ QUALITY ASSURANCE REQUIREMENTS ^

3.11 Quality System Requirements - The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with ISO-9001 as amplified or modified herein, with the calibration system requirements of ISO-10012

or ANSI-Z540.3 with ISO-17025. A Quality System in accordance with MIL-I-45208, with the calibration system requirements of MIL-STD-45662, is acceptable as an alternate.

3.11.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/nonacceptance by the Government representative to determine the system's effectiveness in meeting the quality

requirements established in the Contract/Purchase Order.

3.11.2 The Contractor's quality system must be documented and must be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor must, upon

notification, make his facilities available for audit by the contracting Officer or his authorized representative.

3.11.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of SUBSAFE/Non-Level (Q5) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer (PCO) prior to award of

any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at the Procuring Activity may request the PCO waive this requirement.

3.11.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly

notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency

(DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately.

3.11.5 Any changes made by the Contractor to a qualified quality system will require concurrence by the Government Quality Assurance Representative prior to adoption.

3.12 Contractor Inspection Requirements - The Contractor must maintain adequate records of all inspections and tests. The records must indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and

rejected and the nature of corrective action taken as appropriate.

3.12.1 The supplier's gages, measuring and test equipment must be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel must be made

available for operations of such devices and for verification of their accuracy and condition.

3.12.2 All documents and reference data applicable to this contract must be available for review by the Government representative. Copies of documents required for Government inspection purposes must be furnished in accordance with the instructions provided

by the Government representative.

3.13 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order,

the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the

specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

3.14 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility. Such inspection can only be requested by or under authorization

of the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements to apply to the supplies being purchased.

When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents must be annotated with the following statement: "A Government inspection is required prior to shipment from your plant. Upon receipt of this

order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract

Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately."

3.15 Final Inspection - The following inspection must be performed prior to shipping material.

3.15.1 Material Sampling - Material must be inspected for form, fit, and function. Lot acceptance must be based on zero defects and lot rejection based on one defect. The sample size must be in accordance with the sampling plan(s) in the applicable military

specification or standard, federal specification or standard, or drawing to which the material was manufactured. In the absence of such sampling plans, sampling inspection must be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code),

table IIA (for sample size).

SMALL LOT SIZES - For lot sizes of fifty or less, the minimum sample size must be eight units. For lot sizes of eight or less, the sample size must be one hundred percent of the lot.

3.15.2 Material must be inspected for form, fit, and function in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured. The absence of

such sampling plans, sampling inspection must be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code), table IIA (for sample size) with lot acceptance based on zero defects and lot rejection based on one defect. Due to the high

consumer risk associated with small sample sizes, the minimum sample size must be eight units (for lot sizes of fifty or less) or one hundred percent (for lot sizes of eight or less).

3.15.3 The Manufacturer may elect to use Statistical Process Control (SPC) to assure product quality in lieu of the above attribute sampling plan, provided that the SPC methodology/system used provides acceptable products to the Government. However, the

Government/Navy Receipt Inspection Activity may perform their acceptance inspection of the material using the attribute sampling plan outlined above.

3.16 See CDRL DI-MISC-80678 (Special Emphasis SUBSAFE/Non-Level I Material C of C) - The certificate of compliance must contain:

1. Contractor's name, address, phone number and date

2. The contract issuing agency's Contract/Purchase Order number

3. The national stock number (NSN)

4. Government nomenclature (noun name) of the item purchased

5. Contractor's nomenclature (noun name) of item purchased

6. Component Serial Number

7. Contractor's or authorized personnel's signature

8. A statement to the effect that all items furnished on this contract are in full compliance with the specifications and requirements. Submission must be in accordance with the Contract Data Requirements List (DD Form 1423).

3.17 See CDRL DI-MISC-80678 (Special Emphasis SS-NON-LI Hydrostatic, NDT per T9074-AS-GIB-010/271, and Operational Testing) - The Certificate of Tests (C of T) shall contain:

1. Contractor's name, address, phone number and date

2. The contract issuing agency's Contract/Purchase Order number

3. The national stock number (NSN)

4. Government nomenclature (noun name) of the item purchased

5. Contractor's nomenclature (noun name) of item purchased

6. Component Serial Number

7. Contractor's or authorized personnel's signature

8. A statement of tests performed listing the pieces tested.

a. The standard/specification to which testing was performed.

b. The revision of the standard/specification.

c. The acceptance criteria used.

9. Test procedure numbers may also be referenced on test reports.

10. Test reports on welds shall be identified to weld joint and layer.

11. When Hydrostatic Tests, Operational Testing, or NDT is not required per the applicable drawing, the C of T shall so state. (i.e. "No NDT is required per the applicable drawing.")

3.18 Quality System Requirements - The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with MIL-I-45208, MIL-Q-9858, or ISO9001:2008 (except as amplified or modified herein) with the

calibration system requirements of MIL-STD-45662, ISO10012, or ANSI-Z540.3. Quality systems in accordance with ISO9001:2000, ISO9001:1994, or ISO9002:1994 are acceptable alternates.

3.18.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/non-acceptance by the Government representative to determine the system's effectiveness in meeting the quality

requirements established in the Contract/Purchase Order.

3.18.2 The Contractor's quality system must be documented and must be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor must, upon notification,

make his facilities available for audit by the contracting Officer or his authorized representative.

3.18.3 See CDRL DI-QCIC-81110 (INSPECTION SYSTEM/QA PROCEDURE) - All suppliersof Fly-By-Wire (FBW) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer (PCO) prior to award of any

contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at the Procuring Activity may request the PCO waive this requirement.

3.18.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the

Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA)

Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately.

3.18.5 Any changes made by the Contractor to a qualified quality system will require concurrence by the Government Quality Assurance Representative prior to adoption.

3.19 Contractor Inspection Requirements - The Contractor must maintain adequate records of all inspections and tests. The records must indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and

rejected, and the nature of corrective action taken as appropriate.

3.19.1 The supplier's calibrated gages that measure and test equipment must be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel must be

made available for operations of such devices and for verification of their accuracy and condition.

3.19.2 All documents and reference data applicable to this contract must be available for review by the Government representative. Copies of documents required for Government inspection purposes must be furnished in accordance with the instructions provided by

the Government representative.

3.20 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility. Such inspection can only be requested by or under authorization

of the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being

purchased. When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents must be annotated with the following statement: "A Government inspection is required prior to shipment from your plant. Upon

receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest

Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately."

3.21 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor must develop documented control procedures that require at least the following:

3.21.1 Visual examination upon receipt to detect damage during transit.

3.21.2 Inspection for completeness and proper type.

3.21.3 Verification of material quality received.

3.21.4 Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage.

3.21.5 Functional testing, either prior to or after installation, or both, as required by the Contract to determine satisfactory operation.

3.21.6 Identification and protection from improper use or disposition.

3.21.7 Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier must determine and record probable cause and necessity

for withholding the material from use.

3.21.8 For GFE material, and as required by the terms of the bailment agreement the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material. Records of all inspection and maintenance performed on

bailed property must be maintained.

3.21.9 Material returned to the contractor must be handled as GFM.

3.22 Traceability and Certification Requirements - To assure that correct materials are installed in FBW SCS SFCC systems, it is imperative that traceability be maintained from the material to the material certification test report and other required Objective

Quality Evidence (OQE). The material certification report must completely and accurately reflect that the material supplied meets the specified requirements. Materials requiring Traceability and Certification Data are identified within Paragraph 3, Section C of

this contract/purchase order.

3.22.1 The following provides the minimum requirements for maintaining material traceability and supplements the requirements specified in DI-MISC-80678 and elsewhere in the contract/purchase order.

3.23 Material Traceability - Material traceability codes must be permanently applied to the material and annotated on test reports for each individual SFCC. Traceability marking must be a unique vendor traceability number/code, or a combination thereof to

maintain complete traceability to certification OQE. Traceability must be maintained through all process operations including any subcontracted operations, to the finished component.

3.24 Receiving Inspection:

3.24.1 SFCC certifying activities must conduct material receipt inspections of all SFCCs and SFCC components to ensure they meet the form and fit requirements of the invoked specifications. Further, SFCCs must be receipt inspected in accordance with the

material specification requirements invoked in this contract/purchase order and all contractually invoked waivers, deviations, and engineering changes.

3.24.2 Receipt inspection processes must be performed using approved formal inspection procedures that specify the SFCC attributes and the inspections and tests that are required.

3.24.3 SFCC certifying activities must conduct functional performance testing on all SFCCs to verify the individual SFCCs meet the invoked system and component performance specification.

3.24.4 SFCC material receipt inspection and functional performance testing procedures must be developed by SFCC certifying activities and submitted to the Submarine Program Manager for approval with the concurrence of NAVSEA 05Z and 07Q. The SFCC Receipt

Inspection and Performance Test procedures must specify the applicable accept and reject criteria for each SFCC and provide direction for performing the inspections and testing and recording the results.

3.25 Material Handling:

3.25.1 Material handling and control procedures must provide methods for controlling SFCCs from fabrication and certification through issue, receipt, and inspection.

3.25.2 FBW SCS SFCCs that are awaiting or undergoing manufacture, inspection, or awaiting or undergoing certification, must be physically segregated from accepted, rejected, or non-SFCCs to prevent commingling and unauthorized use. Segregation may be

accomplished by use of separate cages, racks, bins, shelves, boxes, or roped-off areas that are distinctly marked for FBW SCS SFCCs.

3.25.3 Material control tags must be used to positively identify FBW SCS SFCCin transit to avoid unauthorized movement, commingling, and improper use.

3.25.4 Staging of FBW SCS SFCCs with other electronic components is acceptable for a specific job or fabrication process involving more than one component, provided the component is clearly marked as required and the component for the specific job or

fabrication process is grouped together, identified by the job or process number, and segregated from components grouped for other processes or jobs.

3.25.5 Stored raw materials requiring traceability must be segregated to preclude intermingling with materials not requiring traceability.

3.25.6 When traceability markings will be removed by a manufacturing or fabrication process, the marking must be recorded prior to removal and be immediately restored upon completion of the process. If this cannot be done or is impractical, an appropriate

material control procedure (such as a bag and tag, tagging, and/or tote box control) must be employed. The material control procedure must provide a method of positive control to preclude commingling or loss of traceability. The traceability marking must be

reapplied upon completion of the final manufacturing process.

3.25.7 The material control process must include requirements for the maintenance of traceability for items sent out for subcontracted operations. If such operation would remove traceability markings, purchase or work orders must specify a method and marking

location for remarking. The contractor must also ensure that subcontractor production controls are adequate to preclude commingling of material during processing.

3.26 Inspection:

3.26.1 Material Sampling - SFCC material must be inspected for form, fit, and function based on a sample size of 100 percent of the lot.

3.26.2 All material must be 100% inspected for traceability marking and that marking is legible.

3.26.3 Material certification data forwarded by the manufacturer must containa signed certification that the report results represent the actual attributes of the material furnished and indicate full compliance with all applicable specification and contract

requirements. Transcription of certification data is prohibited.

3.26.4 Statements on material certification documents must be positive and unqualified. Disclaimers such as "to the best of our knowledge" or "we believe the information contained herein is true" are not acceptable.

3.27 Material Marking for Traceability and Identification - The following are minimum marking requirements. Additional/alternate marking requirements, if applicable, will be specified elsewhere in the contract/purchase order. In addition to the marking

requirements on applicable drawings and/or specifications, marking with a traceability code is required. All traceability marking must be permanently applied except as specified below. An alternate marking method is permissible provided it is an available

option in the contractually invoked specification or drawing, except in instances where the material has been modified by this contract/purchase order and differs from that specified in the specification or drawing.

3.27.1 SFCCs must be marked with the Special Material Identification Codes (SMIC) appended to their NSN. VIRGINIA Class SFCCs must have a VU SMIC as part of the NSN and SEAWOLF Class SFCCs must have a SW SMIC as part of their NSN. There are selected SEAWOLF

Class SFCCs that are identical to VIRGINIA Class SFCCs and these SFCCs will have the VU SMIC instead of the SW SMIC. Unique serial numbers for each SFCC (e.g., vendor-supplied part and serial numbers) must be used for status accounting, configuration control,

and certification traceability. Altering of SMIC marking is prohibited except to make documented corrections.

3.27.2 Traceability markings for items with precision machined or plated surfaces or material with suitable marking surface areas less than 3/8 inches square (either 3/8" x 3/8" or an area equal to 0.1406 inches square) must be applied to a durable tag and the

tag securely affixed to the material.

3.27.3 Marking must be legible and must be located so as to not affect the form, fit, and function of the material.

3.27.4 Traceability markings must be maintained through assembly, and whenever possible must be visible after assembly. For items where the marking is not visible after assembly, a durable tag must be securely attached to the item identifying the part number,

piece number, traceability number, and the location of the permanent mark.

3.28 Retention of records: Disposal of SFCC records must only be accomplishedwith the approval of the NAVSEA Submarine Program Manager.

4. QUALITY ASSURANCE

4.1 Notes to DCMA QAR and the Contractor -

4.1.1 DCMA QAR and the Contractor for proprietary designs - Departures from Contractor imposed requirements, not specifically covered by the contract, must be judged individually on the basis of the effect, if any, on contractual requirements. When there is a

disagreement between the Contractor and the Government representative as to the effect on contractual requirements, the departure must be considered a nonconformance and be submitted to the PCO for disposition.

4.1.2 DCMA QAR and the Contractor for proprietary designs - All records of departures from Contractor imposed requirements must be maintained and available for review at the Contractor's facility. A copy must be given to the local Government representative. A

record of these departures, traceable to the applicablepart number and contract number must be submitted to the PCO.

4.1.3 DCMA QAR and the Contractor for proprietary designs - For proprietary designs, the contractor's part numbers are acceptable for reference only. The delivered material must conform to all drawings, specifications, and other contractual requirements.

4.1.4 DCMA QAR - It is the responsibility of DCMA QAR to review Non-Destructive Testing (NDT) procedures for NAVSUP Contracts/Purchase Orders.

4.1.5 DCMA QAR and the Contractor - The ECDS (Electronic Contractor Data Submission) system is available for certain data submissions and to submit questions and clarifications, and waiver requests on Contracts and Solicitations. ECDS can be found at:

https://register.nslc.navy.mil/

5. PACKAGING

5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking must be in accordance with the Contract/Purchase Order Schedule and as specified below.

MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE

6. NOTES

6.1 Ordering Information for Document References - The Department of Defense Single Stock Point (DODSSP), Website http://www.dsp.dla.mil/, provides product information for the Department Of Defense Index Of Specifications and Standards (DODISS)

(i.e.Military/Federal Specifications and Standards), Data Item Descriptions (DIDs), and other DODSSP Products. Most Specifications can obtained directly from http://quicksearch.dla.mil/

A. Availability of Cancelled Documents - The DODSSP offers cancelled documentsthat are required by private industry in fulfillment of contractual obligationsin paper format. Documents can be requested by phoning the Subscription Services Desk.

B. Commercial Specifications, Standards, and Descriptions - These specifications, standards and descriptions are not available from Government sources. Theymay be obtained from the publishers of the applicable societies.

C. Ordnance Standards (OS), Weapons Specifications (WS), and NAVORD OSTD 600 Pages - These type publications may be obtained by submitting a request to:

Commander, Indian Head Division, Naval Surface Warfare Center

Code 8410P, 101 Strauss Avenue

Indian Head, MD 20640-5035

D. On post-award actions, requests for "Official Use Only" and "NOFORN" (Not Releasable To Foreign Nationals) documents must identify the Government ContractNumber, and must be submitted via the cognizant Defense Contract Management Command (DCMC) for

certification of need for the document. On pre-award actions such requests must be submitted to the PCO for certification of need for the document.

E. NOFORN Military Specifications and Standards (including Amendments, Change Notices and Supplements, but NOT interim Changes) to be ordered from:

Contracting Officer

NAVSUP-WSS

Code 87321

5450 Carlisle Pike

P.O. Box 2020

Mechanicsburg, Pa. 17055-0788

F. Nuclear Reactor Publications Assigned NAVSEA Documents and Identification Numbers (i.e. NAVSEA Welding Standard, NAVSEA 250-1500-1) are to be ordered enue:

Commanding Officer

NAVSUP-WSS

Code 009

5450 Carlisle Pike

P.O. Box 2020

Mechanicsburg, Pa. 17055-0788

G. Technical Manuals Assigned NAVSEA Identification Numbers (i.e. NAVSEA Welding And Brazing Procedure, NAVSEA S9074-AQ-GIB-010/248) are to be ordered from:

Commanding Officer

NAVSUP-WSS

Code 1 Support Branch

700 Robbins Avenue

Philadelphia, Pa. 19111-5094

H. Interim Changes and Classified Specifications must be obtained by submitting a request on DD Form 1425 to NAVSUP-WSS.

6.2 Several definitions of terms that apply to CSI items are listed below. All terms may not apply to every item.

6.2.1 The ECDS (Electronic Contractor Data Submission) system is at: https://register.nslc.navy.mil/ This application will require advance registration using a PKI Digital Certificate on a CAC. A Vendor User Guide is available as CSD001 in the CSD

(Contract Support Document) Library within ECDS.

6.2.2 Critical Safety Item (CSI) - Any ship part, assembly, or support equipment containing a critical characteristic whose failure, malfunction, or absence of which could cause a catastrophic or critical failure resulting in loss of, or serious damage to the

ship, or unacceptable risk of personal injury or loss of life.

6.2.3 Critical Process - As determined by the TWH, any process, operation or action performed on a Ship CSI that serves to establish a critical characteristic (such as welding, soldering, machining, polishing, cleaning, or assembling) or confirm that a

critical characteristic is within drawing or specification compliance (such as, testing, measurement, or non-destructive evaluation).

6.2.4 First Article - Pre-production models, initial product samples, test samples produced to ensure a manufacturer's capability to meet full specification requirements.

6.2.5 First Article Test (FAT) - Contractually required testing and inspection of a supplier's pre-production, production, or "production representative" specimens to evaluate a manufacturer's ability to produce conforming product prior to the Government's

commitment to receive subsequent production items. First Article Testing is product specific and does not assess manufacturing process controls nor does it assure the effectiveness of the manufacturer's quality program.

6.2.6 Objective Quality Evidence (OQE) - The quantitative and qualitative data of all mechanical, chemical, and performance tests performed (as required by the applicable specification, drawing, or purchase document) to prove that he material supplied

conforms to the specified requirements.

6.2.7 Surface Discontinuity - Any surface irregularity, marking, or localized change in physical character of the surface, other than dimensional, that exists infrequently at one or several places. (Examples: burrs, dents, nicks, scratches, gouges, pits,

center-punches, scribes, and tool marks). Surface discontinuities less than 0.005-inch in depth are acceptable provided they do not violate any other design requirements specified in this Contract/Purchase Order.

6.2.8 Traceability Code - A code or number providing traceability to the actual chemical and mechanical properties of the specified heat, batch, or form from which the material originated.

6.2.9 Verification - An examination performed to determine compliance with a specific requirement.

6.2.10 A nonconformance is defined as affecting or violating the following:

- The requirements of this contract/purchase order.

- Contractually invoked drawings (i.e. envelope dimensions, interface dimensions with mating parts/equipment, center of gravity, weights, piece part identification, material, etc.).

- Contractually invoked federal, military, or commercial specifications and/or standards.

- Form, fit, function, performance to contract requirements, reliability, maintainability, interchangeability, safety of personnel or equipment, or additional cost to the Government.

6.2.11 Waiver - A written authorization to accept an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use as is

or after repair by an approved method.

6.2.12 Deviation - A specific written authorization (granted prior to the manufacture of an item) to depart from a particular requirement(s) of an item's current approved configuration documentation for a specific number of units or a specified period of

time, and to accept an item which is found to depart from specified requirements, but nevertheless is considered suitable for use "as is" or after repair by an approved method.

6.2.13 Critical Waiver/Deviation - This waiver/deviation consists of a departure involving safety.

6.2.14 Major Waiver/Deviation - This waiver/deviation consists of a departure involving:

- Performance

- Interchangeability, Reliability, Survivability, Maintainability,

or Durability of the item or its repair parts

- Health or Safety

- Effective Use or Operation

- Weight, Stability, or Structural Integrity

- System design parameters as schematics, flows, pressures or temperatures

- Compartment arrangements or assigned function

6.2.15 Minor Waiver/Deviation - This waiver/deviation consists of a departure which does not involve any of the factors listed as critical or major.

6.2.16 Engineering Change (EC) - A change to the current approved configuration documentation of a configuration item at any point in the life cycle of the item.

6.2.17 Engineering Change Proposal (ECP) - A proposed Engineering Change and the documentation by which the change is described, justified, and submitted to the Government for approval or disapproval.

6.3 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information

contained on those documents and drawings.

6.3.1 There are 7 (seven) separate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:

A... approved for public release; distribution is unlimited.

B... distribution authorized to US Governments agencies only.

C... distribution authorized to US Government agencies and their contractors.

D... distribution authorized to DoD and DoD contractors only.

E... distribution authorized to DoD Components only.

F... further distribution only as directed by Commander, Naval Sea Systems Command, code 09T.

X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical data in accordance with OPNAVINST 5510.161.