Acoustic Solutions for Conference Rooms

Acoustic Solution – Reducing Echo in Conference Rooms
 
The Institute of Museum and Library Services (IMLS) Contracting Office, in conjunction with its customer, the Office of the Chief Operating Officer, is conducting market research to determine the availability of sources for acoustic strategies. IMLS is the primary source of federal support for the nation’s 123,000 libraries and 17,000 museums.  Our mission is to inspire libraries and museums to advance innovation, lifelong learning, and cultural and civic engagement.  We provide leadership through research, policy development, and grant making. 
 
We are looking for interested small businesses within the DC metropolitan area capable of designing and installing an acoustic solution at the agency’s main conference rooms to reduce echo.  The agency recently relocated to a new headquarters at 955 L’Enfant Plaza SW, STE 4000, Washington, DC, 20024.  This new location includes a large panel room (635” x 320”), six large-team conference rooms (217” x 179”), and six small team conference rooms (115” x 144”).   
 
Since its relocation, sound issues have made both in-person and teleconference meetings difficult.  The major issue in these rooms is echo and reverberation.   Our space includes concrete floors covered with 1/8” carpet tiles.  The ceilings are concrete with hanging 2’ x 5’ metal inserts and lights arranged in a checkered pattern.  Walls vary in texture, from drywall in the interior; concrete on the exterior; and floor-to-ceiling glass on both the interior and exterior.  Attachment 1 shows these dimensions of these rooms. 
 
We request information from firms that believe they have a bona-fide capability to meet these requirements. We will use responses to the RFI as the basis for developing our acquisition strategy. Based upon information submitted, we may conduct one-on-one interviews with firms that submitted the highest quality market research information that will assist the agency in making acquisition-related decisions. Specifically, interested firms should submit the following information:
 
•General Information: Include the company name, address, point of contact number, DUNS Number, business size status, and availability of a GSA Federal Supply Schedule or similar contract.  The applicable NAICS Code is 238310, Drywall and Insulation Contractors, with a $15 million size standard.

•Capabilities: In ten pages or less, provide an explanation on how your firm has the capability and experience to support the agency's requirements. Include details and pictures of how you provided similar services to other clients (include contract number, date of award, dollar value, and explanation of the experience relates to the potential requirements stipulated within this notice).

•Documentation Comments: Provide any comments or questions that would be helpful for the agency to address in the final Statement of Work.  Identify any factors that may affect the quality of installation or price.

•Budgetary Estimate: Provide a budgetary estimate of the cost to perform these requirements. Also, identify if the firm believes whether the agency can acquire these services on a firm-fixed price basis.

Interested sources that believe they have the bona fide capability to perform these services should submit a detailed statement of their solution, in writing, to Christopher Mettee, Contracting Officer. The agency will accept responses submitted electronically via email at CMettee@IMLS.gov. Facsimile responses are not acceptable. Please reference IMLS-17-RFI-01 in the email subject line. IMLS should receive all responses by 5:00 p.m. Eastern Time on October 18, 2015.
 
Synopsis Terms and Conditions:
 
•This is a sources sought announcement, a market survey for written information only.
•This is not a solicitation announcement for proposals and the Government will not award a contract from this announcement.
•The Government will not reimburse for any costs associated with providing information in response to this announcement or any follow-up information requests.
•The Government will not accept any telephone calls, or requests for a bid package or solicitation. There is no bid package or solicitation.
•In order to protect the procurement integrity of any future procurement, if any, that may arise from this announcement; the Government will not give information regarding the technical point of contact.
•This synopsis is for planning purposes only, not a commitment by the Government.
•The Government will use responses to this sources sought/market research notice to make appropriate acquisition decisions.