Access 3000 paging system and accessories maintenance and repair service tiered evaluation: SDVOSB/VOSB

Combined Synopsis/Solicitation for Commercial Services

General Information

Document Type:

Combined Synopsis/Solicitation

Solicitation Number:

36C24820Q0147

Posted Date:

November 18, 2019

Original Response Date:

November 29, 2019 at 1:00 P.M. EST

Current Response Date:

Product or Service Code:

R426 SUPPORT PROFESSIONAL COMMUNICATIONS

Set Aside:

TIER EVALUATION SDVOSB/VOSB

NAICS Code:

Size Standard:

517312 PAGING SERVICES

1500 EMPLOYEES

Contracting Office Address:

Miami VA Healthcare System

Bruce W. Carter VA Medical Center

1201 NW 16TH Street

Miami, FL 33125

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; QUOTATIONS are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). This solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03 dated 07/12/2019.

The Bruce W. Carter VA Medical Center is seeking to purchase MAINTENANCE AND REPAIR SERVICES FOR AN ACCESS 3000 PAGING SYSTEM WITH ACCESSORIES TO INCLUDE 24-HOUR, 7-DAYS A WEEK TECHNICAL SUPPORT in order to provide continuous paging services as per the Performance Work Statement (PWS) below.

A site visit will be held on Monday, November 25, 2019 at 11:00 a.m. EST. Attendance is not required however, is strongly encouraged.

Location: Bruce W. Carter VA Medical Center

West Entrance Patio

1201 N.W. 17th Street

Miami, FL 33125

All attendees are requested to meet at the White Emergency Box in the middle of the West Patio location. A 10-minute waiting period will be held to allow for unexpected delays. Site visit will commence promptly at 11:10 a.m.

This solicitation is being issued as a Comparative Evaluation under a Tiered Evaluation for SDVOSB concerns, or in the alternative, a set-aside for VOSB concerns only. If award cannot be made, the solicitation will be canceled, and the requirement resolicited.

The tiered evaluation will be conducted as follows:

Tier 1: SDVOSB concerns Offers, if any will be evaluated. If no offers were submitted by SDVOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, the Government will then move to evaluation of Tier 2 offers.

Tier 2: VOSB concerns Offers, if any will be evaluated. If no offers were submitted by VOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, the Government will then move to cancel the solicitation.

All interested companies shall provide Quotations for the following:

PRICE/COST SCHEDULE

Line Item

Description

Qty

Unit

Price

Total Price

0001

QUARTERLY MAINTENANCE AND REPAIR SERVICES FOR TWO (2) ACCESS 3000 PAGING SYSTEMS AND ACCESSORY EQUIPMENT AS PER PWS.

4

QT

0002

TWENTY-FOUR (24) HOUR; SEVEN (7) DAYS A WEEK UNLIMITED TECHNICAL SUPPORT SERVICES

12

MO

0003

EMERGENCY ON-CALL REPAIR SERVICES

12

MO

1001

QUARTERLY MAINTENANCE AND REPAIR SERVICES FOR TWO (2) ACCESS 3000 PAGING SYSTEMS AND ACCESSORY EQUIPMENT AS PER PWS.

4

QT

1002

TWENTY-FOUR (24) HOUR; SEVEN (7) DAYS A WEEK UNLIMITED TECHNICAL SUPPORT SERVICES

12

MO

1003

EMERGENCY ON-CALL REPAIR SERVICES

2001

QUARTERLY MAINTENANCE AND REPAIR SERVICES FOR TWO (2) ACCESS 3000 PAGING SYSTEMS AND ACCESSORY EQUIPMENT AS PER PWS.

12

MO

2002

TWENTY-FOUR (24) HOUR; SEVEN (7) DAYS A WEEK UNLIMITED TECHNICAL SUPPORT SERVICES

12

MO

2003

EMERGENCY ON-CALL REPAIR SERVICES

12

MO

3001

QUARTERLY MAINTENANCE AND REPAIR SERVICES FOR TWO (2) ACCESS 3000 PAGING SYSTEMS AND ACCESSORY EQUIPMENT AS PER PWS.

4

QT

3002

TWENTY-FOUR (24) HOUR; SEVEN (7) DAYS A WEEK UNLIMITED TECHNICAL SUPPORT SERVICES

12

MO

3003

EMERGENCY ON-CALL REPAIR SERVICES

12

MO

4001

QUARTERLY MAINTENANCE AND REPAIR SERVICES FOR TWO (2) ACCESS 3000 PAGING SYSTEMS AND ACCESSORY EQUIPMENT AS PER PWS.

4

QT

4002

TWENTY-FOUR (24) HOUR; SEVEN (7) DAYS A WEEK UNLIMITED TECHNICAL SUPPORT SERVICES

12

MO

4003

EMERGENCY ON-CALL REPAIR SERVICES

12

MO

Performance Work Statement

(Synopsis)

PAGING SYSTEM

1.0. Introduction.

1.1 The Miami VA Healthcare System requires a firm-fixed priced maintenance and repair service contract for an Access 3000 Paging System on behalf of the Police Service. This service is to be conducted at the Bruce W. Carter Miami VA Healthcare System located at 1201 NW 16th Street, Miami, FL 33125.

2.0. Description / Scope / Objective.

2.1. The Contractor shall provide all necessary supervision, labor, tools, equipment, material/parts, transportation, installation, and other incidentals required to perform the services as defined in this Performance Work Statement.

4.0. Performance Requirements.

4.1. A Contracting Officer Representative (COR) shall be assigned to this procurement. Scheduling of work performance shall be arranged through the designated COR assigned.

4.2. The Contractor shall maintain the following Access 3000 Paging System equipment in efficient working condition, including the removal of all ordinary faults, and replacement of parts worn out during ordinary usage.

Item

Quantity

Access 3000 Paging System

2

Sub-Items

Quantity

C3CB M-Terminal/Master Encoder

2

Telephone Interface Card

6

Computer Interface

2

12 Slot Card Cage

2

Local Control Unit

4

Tap Wide Area Dial-Out

1

PT4F 100watt TRANSMITTER

2

4.3. The Contractor shall perform Quarterly Maintenance on the Access 3000 Paging System to include all sub-equipment items during the months of January, April, July, and October.

4.4. The Contractor shall provide maintenance to include the following performance requirement during each Quarterly Maintenance.

Inventory and recording of system components.

Testing power supply for each Paging System.

Testing wireless applications and assessing wireless failure determination and elimination.

Testing all signal units of each Paging System.

Preparation of Maintenance and Functional Test Records for each Paging System.

Failures shall be listed in detail.

Report shall be submitted within five (5) business days upon completion.

Repair services if required to ensure the equipment is fully operational.

4.5. The Contractor shall provide unlimited twenty-four (24) hours a day, seven (7) days a week technical support service via direct communication through a telephonic method. This is to include all Federal and religious holidays.

4.6. On-call repairs shall be considered emergency repairs beyond the scheduled Quarterly Maintenance.

4.6.1. The Contractor shall respond to any repair calls and be at the job site within two (2) hours during regular working hours which are Monday through Friday from 7:30 a.m. to 4:30 p.m. EST.

4.6.2. The Contractor shall provide small material/parts up to $25.00 at no additional costs to the Government.

4.6.3. The Contractor shall submit a detailed work report with all costs including all required materials and labor hours to the COR within five (5) business days upon completion of each repair service.

4.7. If the malfunction is reported to the Contractor not later than 4:00 p.m. EST, the failure elimination shall be started immediately on the same day of the notification.

4.7.1. In very urgent cases, an immediate repair may be requested after 4:00 p.m. EST and on Saturdays, Sundays and/or Federal holidays with an on-site response period of two (2) hours.

5.0. Performance Location and Hours.

5.1. Primary place of performance is the Bruce W. Carter, Miami VA Medical Center, 1201 16th Street, Miami, Florida, 33125.

5.2. Performance working hours are from 7:30 a.m. 4:30 p.m. EST, Monday through Friday, excluding Federal holidays. Contractor access shall be provided during this time period.

6.0. Deliverables.

6.1. Maintenance and Functional Test Records for each Paging System to include listed failures in detail submitted within five (5) business days upon completion.

6.2. Detailed work report with all costs including all required materials and labor hours to the COR upon completion of each repair service submitted within five (5) business days.

***** END OF SYNOPSIS PWS *****

I. BASIS FOR AWARD

The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will evaluate technical capabilities, past performance, and pricing as outline in the Performance Work Statement.

Following receipt of quotes, the Government will perform an evaluation using a Comparative Analysis of the services quoted. The Government will compare quotes to one another to select the service that best benefits the Government by fulfilling the requirement. The evaluation of Government requirements outlined in this request for quote will determine suitability.

Once the Government determines there is/are Contractor(s) that can provide the service that meet(s) the requirement of this request for quote, the Government reserves the right to communicate with only those Contractors quoting the best-suited service to address any remaining issues.

II. REQUIREMENTS

Registered in www.sam.gov.

Registered in www.vip.vetbiz.gov.

Technical Technical Capabilities Statement referencing details in relationship to this requirement. Must show a minimum of three (3) years of experience in this type of service.

Past Performance Must provide a minimum of two (2) past performance experiences related to the services outlined in this requirement. The past performance experience must include the client s Point of Contact with email and phone number. The past performance must be within the last three (3) years.

Price All line items in the Price Schedule must include a price. The total evaluated price will consist of the offeror s total proposed price. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

The full text of FAR provisions or clauses may be accessed electronically at:

http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items [OCT 2018]

FAR 52.204-7 System for Award Management [OCT 2018]

FAR 52.204-16 Commercial and Government Entity Code [JUL 2016]

The following contract clauses apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions Commercial Items [OCT 2018] Applies to this acquisition and a statement regarding any addenda are applicable to the acquisition.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders [MAY 2019] Applies to this acquisition and a statement regarding any addenda are applicable to the acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards [OCT 2018]

52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment [OCT 2015]

52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside [NOV 2011]

52.219-28 Post Award Small Business Program Representation [JUL 2013]

52.222-3 Convict Labor [JUN 2003]

52.222-19 Child Labor [JAN 2018]

52.222-21 Prohibition of Segregated Facilities [APR 2015]

52.222-26 Equal Opportunity [SEP 2016]

52.222-35 Equal Opportunity for Veterans [OCT 2015]

52.222-36 Equal Opportunity for Workers with Disabilities [JUL 2014]

52.222-37 Employment Reports on Veterans [FEB 2016]

52.222-41 Service Contract Labor Standards [AUG 2018]

52.222-42 Statement of Equivalent Rates for Federal Hires [MAY 2014]

52.222-50 Combating Trafficking in Persons [JAN 2019]

52.222-55 Minimum Wages Under Executive Order 13658 [DEC 2015]

52.222-62 Paid Sick Leave Under Executive Order 13706 [JAN 2017]

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving [AUG 2011]

52.225-13 Restrictions on Certain Foreign Purchases [JUN 2008]

52.232-33 Payment by Electronic Funds Transfer System for Award Management [OCT 2018]

Additional Clauses Required:

52.204-9 Personal Identity Verification of Contractor Personnel [JAN 2011]

52.204-13 System for Award Management Maintenance [OCT 2018]

52.204-18 Commercial and Government Entity Code Maintenance [JUL 2016]

52.204-19 Incorporation by Reference of Representations and Certifications [DEC 2014]

52.217-8 Option to Extend Services [NOV 1999]

52.217-9 Option to Extend the Term of the Contract [MAR 2000]

52.232-40 Providing Accelerated Payments to Small Business Subcontractors [DEC 2013]

52.237-1 Site Visit [APR 1984]

52.237-2 Protection of Government Buildings, Equipment, and Vegetation [APR 1984]

52.237-3 Continuity of Services [JAN 1991]

52.252-2 Clauses Incorporated by Reference [FEB 1998]

852.203-70 Commercial Advertising [MAY 2018]

852.219-74 Limitations on Subcontracting Monitoring and Compliance [JUL 2018]

852.219-75 Subcontracting Commitments Monitoring and Compliance [JUL 2018]

852.232-72 Electronic Submission of Payment Requests [NOV 2018]

852.237-70 Contractor Responsibilities [APR 1984] (State of Florida)

Wage Determination:

WD 2015-4543 (Rev-12) was first posted on https://beta.sam.gov on 07/16/2019

All bid offerors shall submit the following:

Technical Capabilities Statement in Reference to the Requirement (minimum of 3 years experience)

Past Performance (minimum of 2 in the last 3 years)

One Copy of the Quote for All Items Listed

One of the Statements below

This is an open-market combined synopsis/solicitation for services as defined herein. The Government intends to award a One-Time Firm-Fixed Priced Service Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all bid offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Bid Offers shall list exception(s) and rationale for the exception(s).

Submission is required to be received no later than 1:00 P.M. EST NOVEMBER 29, 2019. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All offers are to be emailed referencing the Solicitation Number and Title of Service i.e. 36C24820Q0147 Paging Services .

Any questions or concerns regarding this solicitation including bid submittal, should be forwarded in writing via e-mail to the Contracting Specialist, cynthia.machuca@va.gov. No phone call shall be accepted.