9999--Equipment, Wheelchair Washer, Chillicothe

Combined Synopsis-Solicitation for Commercial Items

Last Updated: 02/01/22

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ (36C25022Q1143). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07.

This solicitation is a small business set aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333249. The PSC is 9999.

The Network Contracting Office (NCO) 10, 3 6150 Oak Tree Blvd., Suite 300 Independence OH 44131, is seeking to purchase of a wheelchair washer. All interested companies shall provide quotations for the following:

Supplies:

Item #

Description/Part Number*

Qty

1

Wheelchair Washer

1

Delivery shall be made within 30 days after receipt of order (ARO).

Delivery shall be destination.

Place of Performance/Place of Delivery

Department of Veterans Affairs

Chillicothe VA Medical Center

17273 State Route 104

Chillicothe, Ohio 45601

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

All quotes shall be sent by e-mail only to tiera.sims@va.gov no later than Friday September 16, 2022, by 2pm local time. Telephone inquiries will not be accepted. Questions pertaining to this solicitation shall be sent by e-mail only to tiera.sims@va.gov no later than Friday September 16, 2022, 12pm local time. Questions received after the specified date and time will not be considered.

Point of Contact

Tiera Sims

Contract Specialist

Network Contract Office (NCO) 10

Office: 216-447-8300

Email: tiera.sims@va.gov

STATEMENT OF WORK (SOW)

1. Background.

The Chillicothe VAMC would like to purchase a wheelchair washer.

2. Scope.

The wheelchair washer will be used to sanitize wheelchair supply at the medical. We would like to go from paying from individual washes on an as needed basis, to having unlimited access to this equipment on site.

3. Tasks.

Delivery and setup of one (1) wheelchair washer.

Equipment shall have:

Wash and rinse equipment in 2.5 minutes.

Uses continuously clean water

Automatically dispenses

Cleaner, rinser and rust inhibitor

Plugs into a standard 110v wall outlet

Compact, portable design easily moves through doors

Low pre3ssure spray won t affect bearings

Engineered for large and small facilities

Heavy duty rolling wheels for portability

Durable, long-lasting motor

34 wide and 52 high fits through a standard 36 door

Submissions can be sent in multiple emails to avoid computer system email size limitation, to Tiera Sims tiera.sims@va.gov submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote.

Deliverables:

Delivery of one (1) wheelchair washer and setup.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

4. Security Requirements

The contract will not have access to medical or patient information. The C&A requirements do not apply and a Security Accreditation Package is not required.

5. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

6. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions.

General

e. Inspection and Acceptance Criteria.

The COR/VA representative will do Inspection and Acceptance.

7. Risk Control

8. Place of Performance.

Chillicothe VA Medical Center 17273 State Route 104 Chillicothe Ohio 45601.

9. Period of Performance.

30 Days ARO

10. Delivery Schedule.

30 Days ARO

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (Nov 2021)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (May 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN2020)

52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)

VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

852.233-70, Protest Content/Alternative Dispute Resolution

852.233-71, Alternate Protest Procedure

VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

The following solicitation provisions apply to this acquisition:

52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.216-1 TYPE OF CONTRACT (APR 1984)

52.233-2 SERVICE OF PROTEST (SEP 2006)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

The full text of provisions or clauses may be accessed electronically at this/these address(es): http://acquisition.gov/comp/far/index.html

http://www.va.gov/oal/library/vaar/index.asp

This is an open-market combined synopsis/solicitation. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.

OR

The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: (Contractor shall list exception(s) and rationale for the exception(s)).

Interested vendors are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract. Registration is available at www.sam.gov.

This procurement is for new items only; no remanufactured or "gray market" items. No remanufactures or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact:

Tiera Sims

Contract Specialist

Network Contract Office (NCO) 10

Office: 216-447-8300

Email: tiera.sims@va.gov