8405--NFS Uniforms - Hines

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 315120, with a small business size standard of 850 Employees.

The FSC/PSC is 8405.

The Great Lakes Acquisition Center in support of the Edward Hines, Jr. VA Hospital located at 5000 South 5th Ave, Hines, IL is seeking to purchase uniforms for nutrition and food services.

All interested companies shall provide quotations for the following:

Supplies/Services

Complete columns G and H in the attached NFS Uniform Pricing Spreadsheet.

See Patch Images NFS Uniforms for patch information.

Delivery shall be provided no later than 30 days after receipt of order.

Place of Performance/Place of Delivery

Hines Warehouse

Building 220

5000 South 5th Ave

Hines, IL 60141

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

Provisions

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) [CO See Attachment 2 Instructions to Offerors, tailor body of text as necessary for Quotes.]

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB1998)

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR)

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Rerepresentation (JAN 2017)

FAR 52.204-7 System for Award Management Registration (NOV 2024)(DEVIATION NOV 2025)

FAR 52.225-2 Buy American Certificate (OCT 2022)

VAAR 852.215-72 Notice of Intent to Re-solicit (OCT 2019)

Clauses

FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)(DEVIATION OCT 2025)

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR) and

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements (JAN 2017)

FAR 52.204-7 System for Award Management-Maintenance (OCT 2018)(DEVIATION NOV 2025)

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)(DEVIATION NOV 2025)

FAR 52.219-14 Limitations on Subcontracting (OCT 2022)(DEVIATION NOV 2025)

FAR 52.219-33 Nonmanufacturer Rule (SEP 2021)(DEVIATION NOV 2025)

FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (JAN 2025)(DEVIATION NOV 2025)

FAR 52.222-6 Equal Opportunity for Workers with Disabilities (JUN 2020)(DEVIATION NOV 2025)

FAR 52.222-50 Combating Trafficking in Persons (NOV 2021)(DEVIATION NOV 2025)

FAR 52.223-23 Sustainable Products (MAY 2024)(DEVIATION NOV 2025)

FAR 52.225-1 Buy American-Supplies (OCT 2022)(DEVIATION NOV 2025)

FAR 52.226-8 Encouraging Contractors to Ban Text Messaging While Driving (MAY 2024)

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.233-3 Protest after Award (AUG 1996)(DEVIATION NOV 2025)

FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2024)(DEVIATON NOV 2025)

FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025)

FAR 52.244-6 Subcontracts for Commercial Products and Commercial Servies (JAN 22025)(DEVIATION OCT 2025)

VAAR 852.203-70 Commercial Advertising (MAY 2018)

VAAR 852.219-74 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Business (JAN 2023)(DEVIATION)

VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023)(DEVIATION)

VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.242-71 Administrative Contracting Officer (OCT 2020)

VAAR 852.246-71 Rejected Goods (OCT 2018)

All quoters shall submit the following:

(1)Â The solicitation number;

(2)Â The name, address, telephone number of the Offeror;

(3)Â The Offeror s Unique Entity Identifier (UEI)

(4)Â Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation to include a completed ;

(5)Â Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) Sample materials.

All quotes shall be sent to the contracting officer at brandon.harris@va.gov. Sample materials must be submitted to the place of delivery for evaluation no later than quotes must be received. See above for delivery location.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

Price, product quality, and past performance will be considered in evaluating the award using comparative evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021)(DEVIATION OCT 2025):

The following are the decision factors:

Price, Product Quality, and Past Performance

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your quote shall be received not later than Tuesday 2/17/2026 at 09:00 AM local time at brandon.harris@va.gov.

Late submissions may be considered at the Contracting Officer s discretion if in the best interest of the Government.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Brandon Harris

Contracting Officer

brandon.harris@va.gov