7C20--Intent to Sole Source: TrackCore Inventory Management for the Manhattan and Brooklyn VA Medical Centers.
Closed Special Notice Posted
- Solicitation number
- 36C24226Q0554
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 2, specifically the Margaret Cochran Corbin VA Campus serving Manhattan and Brooklyn, has published a Special Notice of intent to award a sole source contract for TrackCore Inventory Management Software to LPIT Solutions, Inc. The notice is issued under FAR 12.201-1 authority and announces the government's intention to procure operating room inventory management software and associated RFID functionality. This is a firm fixed price contract structured as a BPA Base Year plus two one-year option periods, with a contract period commencing May 15, 2026. The Product Service Code is 7C20 (IT and Telecom - Data Center Products), and the NAICS classification is 513210 (Software Publishers). The contracting officer for this procurement is Jonatan Rondon at the Network Contracting Office 2 in the Bronx.
The procurement objective is to provide two annual TrackCore Operating Room Software Licenses and one annual TrackCore RFID License for ten RFID units to support surgical inventory tracking, implant management, lot and serial number tracking, expiration date monitoring, and regulatory compliance at both VA medical center locations. The government has designated this system as mission-critical due to its direct impact on patient safety, surgical readiness, infection prevention, and regulatory compliance. Interested contractors must submit Expressions of Interest identifying comparable capabilities along with pricing and technical data by April 28, 2026 at 4:00 PM EST; the government reserves the right to determine whether to compete the procurement based on responses received. While the notice indicates an intent to sole source to LPIT Solutions, the filing of this Special Notice provides an opportunity for other capable vendors to submit comparable alternatives. There are no set-aside requirements for this procurement, meaning it is open to all eligible contractors regardless of business size or status.
Notice text
Notice of intent to award a sole source, BPA Base Year plus Two Option Years, firm fixed price contract to LPIT Solutions, Inc.
SOL: 36C24226Q0554
DUE: 4/28/2026, 1600 EST.
SET ASIDE: N/A
NAICS: 513210 Software Publishers.
POP STATE: 30 Days ARO
AGENCY: Department of Veterans Affairs; Margaret Cochran Corbin VA Medical Center, 423 East 23rd Street, New York, NY 10010.
Email: Jonatan.rondon@va.gov
The Department of Veterans Affairs, Margaret Cochran Corbin VA Campus, intends to award a sole source, BPA base plus two option years, firm fixed price contract to LPIT Solutions, Inc. under the authority of RFO FAR12.201-1 to LPIT Solutions, Inc., 25 Commerce Avenue SW, Suite 200, Grand Rapids, MI 49503 for their TrackCore Inventory Management Software Licenses.
The VA NYHHS, Margaret Cochran Corbin Campus requires the procurement of TrackCore Operating Room (OR) inventory management software and associated RFID functionality to support surgical inventory tracking, implant management, and regulatory compliance.
TrackCore Operating Room software is an inventory and implant tracking system used in surgical environments to manage:
Implantable devices (e.g., orthopedic implants, cardiac devices)
High-value surgical supplies
Lot and serial number tracking
Expiration date monitoring
RFID-enabled real-time inventory visibility
Recall management
Regulatory documentation and reporting
At VA NYHHS, TrackCore shall ensure that the right implant or supply is available, tracked, and documented for each veteran surgical case.
This system has direct clinical, safety, and operational impact on Veterans receiving surgical care.
It affects:
Surgical readiness
Implant safety
Infection prevention
Regulatory compliance
Case delays and cancellations
Financial stewardship of government resources
Criticality to Veteran Access to Care
Patient Safety HIGH CRITICALITY
Tracks lot/serial numbers of implanted devices.
Enables rapid identification if a manufacturer recall occurs.
Reduces risk of expired or incorrect implants being used.
Supports accurate documentation in the medical record.
Impact if unavailable:
Increased risk of implant errors.
Delays in recall notification.
Manual tracking increases human error risk.
Surgical Case Continuity HIGH CRITICALITY
Ensures implants are in stock prior to surgery.
Prevents last-minute case cancellations due to missing supplies.
Provides real-time visibility of inventory levels.
Impact if unavailable:
Case delays or cancellations.
Increased wait times for Veterans.
Reduced OR efficiency.
Infection Control & Quality Assurance HIGH CRITICALITY
Tracks expiration dates.
Assists in identifying products linked to infection clusters.
Maintains traceability for quality investigations.
Impact if unavailable:
Increased infection risk exposure.
Delayed FboNotice cause investigations.
Regulatory & Accreditation Compliance HIGH CRITICALITY
Supports documentation required by oversight bodies.
Maintains implant traceability standards.
Ensures compliance with federal healthcare documentation requirements.
Impact if unavailable:
Risk of non-compliance findings.
Potential accreditation or audit deficiencies.
Overall Criticality Assessment
This system is mission-support critical to Surgical Services operations.
It directly supports:
Veteran patient safety
Surgical continuity
Regulatory compliance
Implant traceability
Infection prevention
Objectives/Requirements
The Contractor shall provide:
Two (2) TrackCore Operating Room Software Annual Licenses
Full access to TrackCore OR inventory management platform
Software updates and version upgrades
Technical support
System maintenance and security updates
TrackCore RFID Annual License for Ten (10) RFID Units
Licensing for ten (10) RFID readers/devices currently deployed
RFID tracking functionality integration with OR software
System support and firmware updates as applicable
The software and RFID licensing shall ensure uninterrupted system functionality for the duration of the contract period.
Base Year: 05/15/2026 05/14/2027
TrackCore Annual License Brooklyn
TrackCore Annual License Manhattan
TrackCore RFID Annual License (10 units)
Option Year One: 05/15/2027 05/14/2028
TrackCore Annual License Brooklyn
TrackCore Annual License Manhattan
TrackCore RFID Annual License (10 units)
Option Year Two: 05/15/2028 05/14/2029
TrackCore Annual License Brooklyn
TrackCore Annual License Manhattan
TrackCore RFID Annual License (10 units)
Place Of Performance
Margaret Cochran Corbin VAMC
Manhattan Campus
Surgical Service
423 E 23rd St.
New York, NY 10010
Brooklyn VA Medical Center
Surgical Service
800 Poly Place
Brooklyn, NY 11209
This procurement is being conducted in accordance with FAR 13.106-1(b) (1)(ii), Soliciting from a Single Source. The NAICS code utilized for this procurement is 339112, Medical and Surgical Instruments, Equipment, and Supplies, with a Size Standard of 1,000 employees.
This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted. No contract award will be made on the basis of proposals, or quotations received in response to this notice. Interested persons may identify their interest and capability to respond to the requirement and should furnish detailed data concerning their capabilities to provide services sought including pricing data and technical data sufficient enough to determine that a comparable source to the government is available. The government may consider all Expressions of Interest received prior to April 28th, 2026. A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses to this notice must be emailed to jonatan.rondon@va.gov and received by 16:00 hours EST on April 28th, 2026. Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time.
Files
| File | Type | Posted |
|---|---|---|
| 36C24226Q0554.docx | DOCX document |
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