7A21--RFQ 24 Licensing for HYCU Services
Closed Solicitation Posted
- Solicitation number
- 36C25626Q0500
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 541519 Other Computer Related Services
- Place of performance
- Overton Brooks VA Medical Center 510 East Stoner Ave Shreveport LA 71101
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is soliciting quotes for licensing and support services for HYCU backup and disaster recovery software integrated with Nutanix HCI infrastructure. The procurement encompasses 24 HYCU software licenses along with associated hardware, installation, configuration, integration services, initial backup and recovery configuration, user training, and documentation. Key contract requirements include providing support during specified working hours (6:00 PM to 4:30 AM, Monday through Friday, excluding federal holidays) and compliance with extensive security and data protection requirements, including FIPS 140-2 encryption standards and VA information custodial obligations. The contract will be awarded on a Lowest Price Technically Acceptable (LPTA) basis to a contractor with acceptable past performance as verified through CPARS. Critical deadlines include March 24, 2026, at 10:00 AM Central Time for submission of questions to Contract Specialist Rhonda Gibson, and March 27, 2026, at 10:00 AM Central Time for submission of quotes via email to rhonda.gibson2@va.gov.
This is a Total Small Business Set-Aside procurement under NAICS code 541519 with a $34 million size standard, meaning only small businesses meeting this classification are eligible to compete. The contract consists of one 12-month base year (March 30, 2026, through March 29, 2027) with two optional 12-month renewal years, providing up to three years of service. No incumbent contractor information is provided in the solicitation documents. While specific award values are not disclosed, invoices must be submitted electronically in arrears upon delivery and acceptance, with payments made in accordance with the Prompt Payment Act through electronic funds transfer. The place of performance is Overton Brooks VA Health Care Environmental Service, located at 510 East Stoner Avenue, Shreveport, Louisiana 71101.
Notice text
?.## COMBINED SYNOPSIS/SOLICITATION
1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
2. The combined synopsis/solicitation number is 36C25626Q0500.
3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 202-01 (eff. 03/13/2026)
4. This requirement is Total Small Business Set Aside. The North American Industry Classification System number is 541519 with a size standard of $34 Million.
5. Place of Performance:
Overton Brooks VA Health Care
Environmental Service
510 East Stoner Ave
Shreveport, LA 71101
6. Period of Performance: This requirement will include one (1) 12-month base year with two (2) 12- month option years.
7. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Rhonda Gibson, Rhonda.gibson2@va.gov no later than 10:00A.M. Central Time on 24 Mar 2026.
8. Quotes are due no later than Friday, 27 Mar 2026 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contract Specialist, Rhonda Gibson, rhonda.gibson2@va.gov.
APPLICABLE Provisions and Clauses:
The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition.
The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.
All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items.
The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.
Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.
Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.
Files
| File | Type | Posted |
|---|---|---|
| 36C25626Q0500_1.docx | DOCX document |
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| R604--S1|New Base+4 36C259-27-AP-0335| Tracking System|Approved by VISN (VA-27-00005138) | Veterans Integrated Service Network 19 | Total Small Business | |
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