7A20--FY24: Automated Plan Check Documentation Software Base +4

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY

This is a Sources Sought Notice only and it is not a solicitation announcement. The purpose of this Sources Sought Notice is to gain knowledge of qualified, potential contractors and their socio-economic size classification in accordance with NAICS code 513210. Responses will be used by the Government to make appropriate acquisition decisions. This Sources Sought Notice is for market research purposes only. After a review of the responses to this Sources Sought Notice, a solicitation announcement may be posted. A response to this Sources Sought Notice is not an adequate reply to a potentially forthcoming solicitation.

The Department of Veterans Affairs, (NCO 08), Bruce W. Carter VA Medical Center has a need for Automated Plan Check Documentation Software. We are seeking authorized Service-Disabled Veteran Owned Small Business (SDVOSB s), Veteran Owned Small Business (VOSB s), Small Business (SB s) or Large Business (LB s) manufacturers/distributors that can provide this requirement.

This Sources Sought Notice is for Automated Plan Check Documentation Software (One year Base plus four one year Options) that are Brand Name or Equal to the Radformation items listed below.

Description

Qty

Unit

ClearCalc Secondary Calculation Software Annual Service Agreement

2

LINACS

ClearCheck Radiotherapy Treatment Plan Evaluation Software Annual Service Agreement

2

LINACS

Salient Characteristics:

Vendor will provide an independent Secondary Calculation Software and Radiotherapy Treatment Plan Evaluation Software that delivers accurate results and clinical time-savings. With support for photons, electrons, and brachytherapy, results are quickly calculated and displayed in a user-friendly interface. Software will be installed as a Standalone application for use directly with DICOM plan files from multiple treatment planning systems.

Software will require direct integration with Eclipse software, saving the user time as no DICOM export/import is required for plan evaluation. Software evaluates dose constraints and plan checks in one click. Reports can be generated for documentation which are compliant with the ACR-ASTRO Practice Parameter for IMRT guidelines and the new Merit-Based Incentives Payment System quality measure for 3D dose constraints.

No reimbursement will be made for any costs associated with providing information in response to this Sources Sought Notice and no contract will be directly awarded on the basis of this Sources Sought Notice. Any information submitted by respondents to this Sources Sought Notice shall be voluntary.

To respond to this Sources Sought Notice, please complete the questions below Response Form to Sources Sought Notice and email the information requested to Melissa Everett, Contract Specialist, at melissa.everett@va.gov . Please reference 36C24824Q1082 Automated Plan Check Documentation Software in the subject of the email. The closing date and time of this Sources Sought Notice is May 31, 2024, at 5:00 PM Eastern Time.

This is not a solicitation and in no way obligates the Government to award any contract. Additionally, a response to this Sources Sought Notice is not a request to be added to a prospective bidders list or to receive a copy of any forthcoming solicitation.

Response Form to Sources Sought Notice

Please fully complete each section below.

Company Name: ____________________________________________________________

Company Address: ___________________________________________________________

UEI (SAM) Number: __________________________________________________________

Point of Contact: _____________________________________________________________

Phone Number: ______________________________________________________________

Email Address: ______________________________________________________________

Is your company considered small under the NAICS code?

Is your company the manufacturer or distributor?

What is the manufacturing country of origin of these items?

If your company is a small business and your company is an authorized distributor/reseller for the items identified above (or equivalent product/solution), does your company alter; assemble; modify; the items requested in any way?

If so, state how and what is altered; assembled; modified.

Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract (e-CAT, etc)?

If so, please provide the contract type and number.

If your company is an FSS GSA/NAC, e-CAT, or NASA SEWP contract holder or other federal contract holder, are all the referenced items/solutions available on your schedule/contract?

If so, please provide the contract number.